Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Luigi Boria Vice Mayor Christi Fraga Councilman Pete Cabrera Councilwoman Ana Maria Rodriguez Councilwoman Sandra Ruiz Charter Officials Edward Rojas, City Manager Connie Diaz, City Clerk Weiss, Serota, Helfman, et al, City Attorney Wednesday, January 13, 2016 10:00 AM Council Chambers 10:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda A) 16-1445 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING A BUDGET TRANSFER OF $85,000.00 FROM THE CITY ATTORNEY PROFESSIONAL SERVICES ACCOUNT, #001.30005.500311 TO BE DISTRIBUTED INTO THE CITY ATTORNEY LITIGATION CONTINGENCY ACCOUNT, #001.30005.500316; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Attorney Attachments: Staff Report 16-1445 Memo Res. No. 16-City Attorney Account Budget Transfer City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final January 13, 2016 B) 16-1435 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF ONE 2016 FORD F-150 (REGULAR CAB) VEHICLE, INCLUDING LED CORNER STROBES AND A BACK-UP ALARM FOR THE CODE COMPLIANCE DEPARTMENT IN AMOUNT NOT TO EXCEED $19,761.00, VIA STATE OF FLORIDA CONTRACT # 15-23-0904; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE Sponsors: Code Compliance Attachments: Staff Report 16-1435 Memo Don Reid Quote Metro Ford Quote Palmetto Ford Quote Res. No. 16-Purchase of Code Compliance Vehicle Don Reid Ford C) 16-1447 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN AGREEMENT WITH THE TECHNOLOGY FOUNDATION OF THE AMERICAS, INC. TO PARTICIPATE AS A GOLD SPONSOR IN THE EMERGE AMERICAS 2016 EVENT TAKING PLACE APRIL 18-19, 2016; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND EXPEND BUDGETED FUNDS FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Economic Development Attachments: Staff Report 16-1447 Memo City of Doral Gold 2016 Execution Res. No. 16-eMerge Americas 2016 Event Sponsorship City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final January 13, 2016 D) 16-1434 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-321 OF THE CITY CODE OF ORDINANCES, WAIVING THE COMPETITIVE BID PROCESS FOR THE PURCHASE OF THE TYLER MUNIS CONTRACT MANAGEMENT MODULE FOR THE CITY’S FINANCIAL SOFTWARE PLATFORM; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TYLER TECHNOLOGIES/ MUNIS TO PURCHASE THE CONTRACT MANAGEMENT SOFTWARE AND RELATED SERVICES IN AN AMOUNT NOT TO EXCEED $10,964.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 16-1434 Memo Exhibit A - Contract Management Quote Res. No. 16-Tyler Munis Contract Management Software Module E) 16-1433 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE AN ANNUAL LICENSE AND SUPPORT MAINTENANCE FOR THE TYLER/MUNIS FINANCIAL SOFTWARE MODULES, IN AN AMOUNT NOT TO EXCEED $29,233.72; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS IN CONNECTION WITH THIS PURCHASE AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 16-1433 Memo Exhibit A - Munis Annual Support Invoice Res. No. 16-Annual License and Support Module for Tyler Munis City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final January 13, 2016 F) 16-1432 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE RANKING OF RESPONDENTS TO REQUEST FOR PROPOSALS 2015-32 “INSURANCE & RISK MANAGEMENT SERVICES”; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH BROWN & BROWN (DBA: PUBLIC RISK INSURANCE AGENCY), AS THE TOP RANKED FIRM, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PROVISION OF INSURANCE & RISK MANAGEMENT SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT HIGHEST RANKED FIRM SUCCESSIVELY IF AN AGREEMENT CAN NOT BE NEGOTIATED; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 16-1432 Memo RFP 2015-32 Arthur J. Gallagher Risk Management Services, Inc. Bid Submittal RFP 2015-32 Florida League of Cities, Inc. Bid Submittal RFP 2015-32 Public Risk Insurance Agency Bid Submittal Exhibit A - Staff Memorandum Exhibit B - RFP 2015-32 Insurance & Risk Management Services Exhibit C - Evaluator Score Sheets Exhibit D - Tabulation Sheet Res. No. 16-Insurance and Risk Management Services Brown and Brown City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final January 13, 2016 G) 16-1438 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE PURCHASE OF NETWORK EQUIPMENT FROM UNITED DATA TECHNOLOGIES, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, VIA STATE OF FLORIDA ALTERNATE CONTRACT SOURCE AGREEMENT #43220000-WSCA-14-ACS, FOR POWER DISTRIBUTION EQUIPMENT FROM OKEE-COMP CORP, AND FOR CUSTOM CABLES FROM DATACOMM CABLES, FOR THE CITY’S SECURED NETWORK SPACE AT THE NETWORK ACCESS POINT OF THE AMERICAS, IN A COMBINED AMOUNT NOT TO EXCEED $74,493.25; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 16-1438 Memo NextWarehouse_ServerTech_PDU_Quote NeoBits_ServerTech_PDU_Quote Est_Q16502_from_OkeeComp_Corp._11244 DataComm Cables Quote - City of Doral City of Doral Cisco 4510 Switch 1 Year Dec 2015 AAAQ38343-01 Champion Solutions - Cisco Quote - City of Doral 01042016 Acordis International - Cisco Quote - City of Doral Res. No. 16-Approving Purchase of NAP Equipment H) 16-1418 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE AN ANNUAL GOLD LICENSE AND SUPPORT MAINTENANCE FOR THE PERCONTI DATA SYSTEM CD PLUS SOFTWARE, IN AN AMOUNT NOT TO EXCEED THE AMOUNT BUDGETED; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS IN CONNECTION WITH THIS PURCHASE AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 16-1418 Memo Maintenance Support Res. No. 16-Approving Perconti License and Maintenance City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final January 13, 2016 I) 16-1430 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH DON REID FORD, INC. FOR THE PURCHASE OF TWO (2) 2016 F-150 VEHICLES FOR THE USE OF THE PARKS AND RECREATION DEPARTMENT IN AN AMOUNT NOT TO EXCEED $43,358.00 VIA STATE OF FLORIDA CONTRACT # 25100000-16-1; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 16-1430 Memo Don Reid Proposal Exhibit A- Vehicle Information State of Florida Contract Res. No. 16-Purchase of Parks Vehicles Don Reid Ford J) 16-1431 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN EXTENSION TO THE CURRENT AGREEMENT WITH TIP TOP ENTERPRISES, INC. FOR THE PROVISION OF LANDSCAPING SERVICES TO MAINTAIN THE CITY’S PARKS AND BIKEWAY NETWORK FOR A PERIOD OF TWO (2) ADDITIONAL ONE (1) YEAR TERMS IN AN AMOUNT NOT TO EXCEED THE AMOUNT BUDGETED FOR PARK AND BIKE WAY MAINTENANCE; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 16-1431 Memo Res._No._13-39_Agreement_with_Tip_Top_Inc. RFP#2013-02-Park_Landscaping_Maintenance-SCOPE-OF-SERVICES 2013-04-16 Agreement with Tip Top Enterprises Res. No. 16-Extension to Agreement with Tip Top Enterprises City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final January 13, 2016 K) 16-1451 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING RFP#2015-36 “CONCESSIONS MANAGEMENT” TO SISTERS FOR ABUNDANT LIVING; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT FOR THE PROVISION OF CONCESSIONS MANAGEMENT SERVICES AT MORGAN LEVY PARK FOR A PERIOD OF TWO (2) YEARS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 16-1451 Memo Procurement Council Recommendation Letter RFP 2015-36 Concessions Management (Final Draft) RFP 2015-36 Sisters for Abundant Living Bid Submittal Evaluator Score Sheets Tab Sheet 2015-36 RFP Concessions Management - EXHIBIT B Minimum Hours of Operation 2015-36 RFP Concessions Management - EXHIBIT C Sales Report 2015-36 RFP Concessions Management - EXHIBIT D Ord. No. 12-21 2015-36 RFP Concessions Management - EXHIBIT E Monthly Sales Report Res. No. 16-Concessions Management Sisters for Abundant Living L) 16-1422 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN ADDENDUM TO THE PREVIOUSLY APPROVED LEASE AGREEMENT WITH PETERSON’S HARLEY-DAVIDSON OF MIAMI, LLC, MODIFYING THE TERMS FOR THE LEASE OF TWO ADDITIONAL FLHP MOTORCYCLES FOR THE POLICE DEPARTMENT FLEET AT A COST OF $9,000.00, AND INCREASING THE TOTAL NOT TO EXCEED CONTRACT AMOUNT TO $129,000.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE LEASE ADDENDUM AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 16-1422 Memo Addendum-Peterson's Harley-Davidson Res. No. 16-Adendum to Petersons Harley Davidson Agreement City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final January 13, 2016 M) 16-1423 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF EIGHTEEN POLICE VEHICLES AND DECALING BY L.S. SIGNS, IN AN AMOUNT NOT TO EXCEED $621,793.26, VIA THE AGREEMENT WITH THE FLEET SHERIFF’S ASSOCIATION AND DON REID FORD; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 16-1423 Memo Contract Res. No. 16-Purchase of Police Vehicles and Decals N) 16-1425 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, AUTHORIZING THE PURCHASE OF 2 COMMAND STAFF POLICE VEHICLES FROM GARBER CHEVROLET IN AN AMOUNT NOT TO EXCEED $19,415.00, VIA THE STATE OF FLORIDA AGREEMENT #01-25100000-V; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 16-1425 Memo Contract Res. No. 16-Purchase of Police Vehicles Garber Chevrolet City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final January 13, 2016 O) 16-1424 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A WORK ORDER BETWEEN THE CITY OF DORAL AND DAVID PLUMMER AND ASSOCIATES, INC., FOR THE PROVISION OF A DORAL TROLLEY EXPANSION STUDY IN AN AMOUNT NOT TO EXCEED $34,461.00; RECOGNIZING THAT DAVID PLUMMER AND ASSOCIATES, INC. IS A CITY OF DORAL PRE-QUALIFIED VENDOR; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 16-1424 Memo WO No. 4 Doral Trolley Route Expansion Study FIU Expansion Study Consultant Work Orders & Schedule Res. No. 16-Doral Trolley Study David Plummer and Associates P) 16-1426 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A THIRD AMENDMENT TO THE CURRENT TROLLEY PURCHASE AGREEMENT BETWEEN THE CITY AND NATIONAL BUS SALES & LEASING, INC. FOR THE PURCHASE OF ONE ADDITIONAL TROLLEY AND CAMERA HARDWARE IN THE AMOUNT OF $176,832.00, INCREASING THE TOTAL NOT TO EXCEED AMOUNT OF $1,208,747.40; AUTHORIZING THE CITY MANAGER TO EXECUTE THE THIRD AMENDMENT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 16-1426 Memo National Bus Sales Trolley Contract 3rd Amendment Quote & Supporting Documents Doral Trolley Picture Res. No. 16-Purchase of Additional Trolley City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final January 13, 2016 Q) 16-1428 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A WORK ORDER WITH BCC ENGINEERING, INC., A PREQUALIFIED VENDOR, FOR THE PROVISION OF DESIGN SERVICES AND THE DEVELOPMENT OF CONSTRUCTION PLANS FOR THE NEW ROADWAY PROPOSED ON NW 102 AVENUE BETWEEN NW 66 STREET AND NW 74 STREET IN AN AMOUNT NOT TO EXCEED $139,840.97; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 16-1428 Memo WO No. 3 BCC Engineering Proposal Consultant Work Orders & Schedule Res. No. 16-BCC Engineering Design Services New Roadway Construction City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final January 13, 2016 R) 16-1429 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID #2015-33 “STORMWATER IMPROVEMENTS: SUB BASINS F-5, C-6, C-7, & G-1; NW 102 AVE. & 27 TER., NW 114 AVE. & 74 ST., NW 113 AVE. & 77 TER., NW 102 AVE. & 26 ST., NW 113 CT. & 82 ST.” TO SOUTHEASTERN ENGINEERING CONTRACTORS, INC. IN AN AMOUNT NOT TO EXCEED $878,866.67; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 16-1429 Memo ITB 2015-33 American Pipeline Construction, LLC Bid Submittal ITB 2015-33 CAS Contractors, LLC Bid Submittal ITB 2015-33 Miguel Lopez Jr., Inc. Bid Submittal ITB 2015-33 Southeastern Engineering Contractors, Inc. Bid Submittal Map of Areas Pre-Bid Sign in Sheet Bid Tabulation Inventory Agreement Res. No. 16-Southeastern Engineering for Stormwater Improvements S) 16-1436 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE ADOPT-A-STREET LITTER REMOVAL AGREEMENT WITH THE DORAL CHAMBER OF COMMERCE, INC., FOR THE PROVISION OF LITTER REMOVAL ACTIVITIES ALONG NW 41st STREET BETWEEN NW 79th AVENUE AND NW 87th AVENUE; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 16-1436 Memo Doral Chamber of Commerce Application Roads Available for Adoption Res. No. 16-Adopt-a-Street Doral Chamber of Commerce City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final January 13, 2016 T) 16-1437 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE ADOPT-A-STREET LITTER REMOVAL AGREEMENT WITH NEW MEDIA, NEW MARKETING, INC., FOR THE PROVISION OF LITTER REMOVAL ACTIVITIES ALONG NW 79th AVENUE BETWEEN NW 36th STREET AND NW 58th STREET; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 16-1437 Memo New Media New Marketing Application Roads Available for Adoptions Res. No. 16-Adopt-a-Street New Media New Marketing U) 16-1442 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID #2015-43 “RIGHT-OF-WAY MAINTENANCE SERVICES” TO SFM SERVICES, INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH SFM SERVICES, INC., SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, FOR THE PROVISION OF LANDSCAPE RIGHT-OF-WAY MAINTENANCE SERVICES IN AN AMOUNT NOT TO EXCEED $2,123,340.76; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 16-1442 Memo ITB 2015-43 ITB 2016-43 SFM Services Bid Submittal ITB 2015-43 Superior Landscaping & Lawn Services, Inc. Bid Submittal Bid Tabulation Agreement Res. No. 16-Award to SFM Services for Right-of-Way Maintenance City of Doral, FL Page 12 Council Meeting Meeting Agenda - Final January 13, 2016 V) 16-1462 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A PROFESSIONAL SERVICES AGREEMENT IN SUBSTANTIALLY THE FORM PROVIDED WITH GJB CONSULTING, LLC FOR GOVERNMENT RELATIONS SERVICES BEFORE MIAMI-DADE COUNTY AND THE FEDERAL DEPARTMENT OF TRANSPORTATION; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: Res. No. 16-Approving Professional Services Agreement for GJB Consulting Professional Services Agreement W) 16-1463 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A PROFESSIONAL SERVICES AGREEMENT IN SUBSTANTIALLY THE FORM PROVIDED, WITH MOUNTAIN MOVING STRATEGIES, INC. FOR GOVERNMENT RELATIONS SERVICES BEFORE THE STATE OF FLORIDA LEGISLATURE, CABINET, AND ADMINISTRATIVE AGENCIES; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: Res. No. 16-Approving Professional Services Agreement Mountain Moving Strategies Professional Services Agreement Proclamation / Key to the City Requests X) 16-1441 Key to the City for Dr. Alvaro Arzú, Mayor of Ciudad de Guatemala Attachments: 2016-01-15 Key to the City Request Form - Dr. Alvaro Arzu (Mayor of Guatemala) 2016-01-15 Biography of Dr. Alvaro Arzu (Mayor of Guatemala) Y) 16-1440 Proclamation Play Day (Requested by Parks and Recreation) Sponsors: Parks and Recreation Attachments: Memo Playful City USA letter and Certificate Play Day 2016 Proclamation City of Doral Play Day Proclamation 2-6-2016 Z) 16-1439 Proclamation Arbor Day (Requested by Public Works) Sponsors: Public Works Attachments: 2016 Arbor Day Proclamation Request City of Doral, FL Page 13 Council Meeting Meeting Agenda - Final January 13, 2016 7) Approval of Minutes A) 16-1419 December 2, 2015 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2015-12-02 Council Meeting - DRAFT MINUTES 8) Presentations A) 16-1456 Special Recognition to Downtown Doral Charter School Chorus Members (Requested by Mayor Boria) Sponsors: Boria Attachments: Chorus Members 2016-01-13 Special Recognition Downtown Doral Charter School Chorus Members Request 2016-01-13 Special Recognition Downtown Doral Charter School Chorus Members B) 16-1427 Keep Doral Beautiful Award Sponsors: Code Compliance Attachments: Staff Report 16-1427 Memo January- Machinery and Implements 9) Discussion Items A) 16-1464 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE SPONSORSHIP PROPOSAL OF THE PROFESSIONAL GOLF ASSOCIATION FOR THE WORLD GOLF CHAMPIONSHIP; APPROVING A NONEXCLUSIVE, TEMPORARY, & REVOCABLE LICENSE AGREEMENT TO THE PROFESSIONAL GOLF ASSOCIATION FOR PARKING DURING THE WORLD GOLF CHAMPIONSHIP; AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE A SPONSORSHIP AGREEMENT AND LICENSE AGREEMENT, SUBJECT TO APPROVAL, BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: License Agreement PGA Doral Central Park Res. No. 16-Approving PGA Sponsorship and Parking License Agreement City of Doral, FL Page 14 Council Meeting Meeting Agenda - Final January 13, 2016 B) 15-1382 Discussion: Recommendation for Art Exhibit "Bullying, Sexting, Grooming: An Awareness Exhibit" Sponsors: Parks and Recreation Attachments: Staff Report 15-1382 Memo Art Exhibit Proposal 2015-08-11 Council Meeting - FINAL MINUTES Legislative History 12/2/15 Council Meeting defer to the Council Meeting C) 16-1444 Discussion: FPL Power Outages Sponsors: City Manager Attachments: Memo E-mail 1 E-mail 2 E-mail 3 D) 16-1458 Discussion: Sister Cities International Program Update Sponsors: Economic Development Attachments: Memo Sister Cities Evaluation Form E) 16-1457 Discussion: Appointment of Gerardo Vera to the Parks and Police 4 Kids Foundation Attachments: Gerardo Vera Resume F) 16-1453 Discussion: Advisory Board Nominations Attachments: Diana Karam - Public Arts Program Advisory Board Jesus Martinez - Public Arts Program Advisory Board Mario Russo - Public Arts Program Advisory Board Ricardo Rosales - Public Arts Program Advisory Board Roy Rodriguez - Public Arts Program Advisory Board 10) Mayor's Report 11) Council Comments 12) Advisory Board Comments A) 16-1446 Military Affairs Advisory Board - January 2016 Monthly Report Attachments: Military Affairs Advisory Board - January 2016 Monthly Report City of Doral, FL Page 15 Council Meeting Meeting Agenda - Final January 13, 2016 B) 16-1449 Parks & Recreation Advisory Board - January 2016 Monthly Report Attachments: Parks & Recreation Advisory Board - January 2016 Monthly Report 13) City Manager's Report i. Department Reports 16-1420 Department Reports - December 2015 Sponsors: City Manager Attachments: Building Department December 2015 Monthly Report Code Compliance December 2015 Monthly Report Finance Department December 2015 Monthly Report Human Resources December 2015 Monthly Report IT Department December 2015 Monthly Report Parks & Recreation December 2015 Monthly Report Planning and Zoning Department December 2015 Monthly Report Public Works Department December 2015 Monthly Report 14) City Attorney's Report 15) City Clerk's Report A) 16-1448 City Clerk’s Office December 2015 Monthly Report Sponsors: City Clerk Attachments: City Clerks Office December 2015 Monthly Report 16) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 17) Call to Order / Roll Call of Members 18) Pledge of Allegiance 19) Invocation 20) Agenda / Order of Business 21) Public Comments 22) Presentations City of Doral, FL Page 16 Council Meeting Meeting Agenda - Final January 13, 2016 A) 16-1454 Special Recognition to Natalia Padillo (Requested by Vice Mayor Fraga) Sponsors: Fraga Attachments: 2016-01-13 Letter 2016-01-13 Special Recognition Natalia Padillo Request 2016-01-13 Special Recognition Natalia Padillo B) 16-1443 Doral Boy Scouts Presentation (Requested by Councilwoman Ruiz) Sponsors: Ruiz 23) Advisory Board Comments A) 16-1455 Commission on the Status of Women - January 2016 Monthly Report Attachments: Commission on the Status of Women - January 2016 Monthly Report Exhibit A - COSW Expenses - Womens Day at the Capitol - budget vs actuals Exhibit B - Email from CM Office Exhibit C - NACW Conference Request Email Exhibit D - Original Conference Request Email 24) Discussion Items First Reading A) 16-1459 Ordinance #2016-04 “Review of Council Agenda Items” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING ARTICLE II, “CITY COUNCIL,” IN CHAPTER 2, “ADMINISTRATION,” OF THE CITY CODE OF ORDINANCES BY PROVIDING FOR THE REVIEW BY THE ADMINISTRATION OF CITY COUNCIL ITEMS BEFORE BEING PLACED ON AN AGENDA FOR A CITY COUNCIL MEETING; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: Ord. No. 2016-04 Review of Council Agenda Items Second Reading City of Doral, FL Page 17 Council Meeting Meeting Agenda - Final January 13, 2016 B) 15-1381 Ordinance #2015-47 “FY 2015-2016 Encumbrance Carryforward Amendment” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PROVIDING FOR AN ENCUMBRANCE CARRYFORWARD AMENDMENT INCREASING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2015-2016; INCREASING THE TRANSPORTATION FUND BUDGET FOR FISCAL YEAR 2015-2016; INCREASING THE PARK IMPACT FEE FUND BUDGET FOR FISCAL YEAR 2015-2016; INCREASING THE POLICE IMPACT FEE FUND BUDGET FOR FISCAL YEAR 2015-2016; INCREASING THE CAPITAL IMPROVEMENT FUND BUDGET FOR FISCAL YEAR 2015-2016; AND INCREASING THE STORMWATER FUND BUDGET FOR FISCAL YEAR 2015-2016; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 15-1381 Memo Exhibit A - 2015 Encumbrance Carry Forward PO's by GL Account Report Ord. No. 2015-47 FY 2015-2016 Encumbrance Carryforward Amendment Legislative History 12/2/15 Council Meeting approve on First Reading 25) Adjournment Notice to the Public City of Doral, FL Page 18 Council Meeting Meeting Agenda - Final January 13, 2016 Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. City of Doral, FL Page 19