Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Luigi Boria Vice Mayor Christi Fraga Councilman Pete Cabrera Councilwoman Ana Maria Rodriguez Councilwoman Sandra Ruiz Charter Officials Edward Rojas, City Manager Connie Diaz, City Clerk Weiss, Serota, Helfman, et al, City Attorney Wednesday, December 2, 2015 10:00 AM Council Chambers 10:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda A) 15-1400 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF DORAL AND DONALD W. DE LUCCA; AUTHORIZING THE MANAGER TO EXECUTE THE EMPLOYMENT AGREEMENT; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Manager Attachments: Staff Report 15-1400 Memo Employment Agreement Res. No. 15-Approving an Employment Agreement with Chief De Lucca City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final December 2, 2015 B) 15-1380 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING THE CITY’S GENERAL FUND BUDGET FOR FISCAL YEAR 2014-2015 BY APPROVING BUDGET TRANSFERS WITHIN DEPARTMENT FUNDS WITH NO NET INCREASE IN THE APPROPRIATIONS TO THE GENERAL FUND; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 15-1380 Memo Exhibit A - FY 2015 -Year-End Budget Amendment Res. No. 15-FY 14-15 Year-End Budget Amendment C) 15-1386 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE RANKING OF RESPONDENTS TO REQUEST FOR PROPOSALS 2015-12 “BANKING SERVICES”; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH WELLS FARGO N.A., AS THE TOP RANKED BANK, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PROVISION OF BANKING SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT HIGHEST RANKED BANK SUCCESSIVELY IF AN AGREEMENT CAN NOT BE NEGOTIATED; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 15-1386 Memo Exhibit A - Staff Memorandum Exhibit B - RFP 2015-12 BANKING SERVICES Exhibit C - Evaluator Score Sheets Exhibit D - Tabulation Sheet RFP 2015-12 Wells Fargo Bank, N.A. Bid Submittal RFP 2015-12 BankUnited Bid Submittal RFP 2015-12 BB&T Co. Bid Submittal Res. No. 15-Banking Svcs Wells Fargo N.A. City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final December 2, 2015 D) 15-1387 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE RANKING OF RESPONDENTS TO REQUEST FOR PROPOSALS 2015-09 “INVESTMENT MANAGEMENT SERVICES”; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH WELLS CAPITAL MANAGEMENT, AS THE TOP RANKED FIRM, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PROVISION OF INVESTMENT MANAGEMENT SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT HIGHEST RANKED FIRM SUCCESSIVELY IF AN AGREEMENT CAN NOT BE NEGOTIATED; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 15-1387 Memo Exhibit A - Staff Memorandum Exhibit B - RFP#2015-09 Investment Management Services- Exhibit C - Evaluator Score Sheets Exhibit D - Tabulation Sheet Wells Capital Management Proposal Chandler Proposal PFM Proposal Res. No. 15-Investment Management Svcs Wells Capital Management E) 15-1383 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, WAIVING THE COMPETITIVE BID PROCESS FOR THE PROCUREMENT OF TRANSPARENCY PORTAL FINANCIAL SOFTWARE THAT INTEGRATES INTO THE CITY-OWNED MUNIS PLATFORM; APPROVING THE PROCUREMENT OF TYLER CITIZEN TRANSPARENCY PORTAL IN AN AMOUNT NOT TO EXCEED $12,500.00; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TYLER TECHNOLOGIES/MUNIS AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 15-1383 Memo Exhibit A - ERP-Citizen Transparency Quote# 2015-13378 Res. No. 15-Approving Tyler Citizen Transparency Portal City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final December 2, 2015 F) 15-1412 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-321 OF THE CITY CODE OF ORDINANCES, WAIVING THE COMPETITIVE BIDDING PROCESS FOR THE PROCUREMENT OF VENUE, CATERING AND EVENT SERVICES FROM PROVIDENT DORAL AT THE BLUE FOR THE EMPLOYEE WINTER/HOLIDAY APPRECIATION EVENT; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PROVIDENT DORAL AT THE BLUE, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, IN AN AMOUNT NOT TO EXCEED $25,000.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Human Resources Attachments: Staff Report 15-1412 Memo Winter Event Agreement Res. No. 15-Agreement with Provident Doral at the Blue G) 15-1363 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, WAIVING THE COMPETITIVE BID PROCESS PURSUANT TO SECTION 2-321 OF THE CITY CODE OF ORDINANCES FOR THE PURCHASE OF TWENTY (20) REPLACEMENT VIGILANT AUTOMATIC LICENSE PLATE READER CAMERAS, FOR THE INSTALLATION OF SAME AND OTHER FIELD SERVICE FOR THE REPAIR OF THE CITY’S LICENSE PLATE READER PROGRAM, IN A TOTAL AMOUNT NOT TO EXCEED $73,000.00; APPROVING THE PURCHASE OF SAME; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, AND EXPEND BUDGETED FUNDS, IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 15-1363 Memo Quote Statement of Work CST Use of LPR system LPR 9 Day Report Summary Res. No. 15-Aditional Purchase of License Plate Reader Cameras City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final December 2, 2015 H) 15-1366 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO MODIFY THE EXISTING AGREEMENT WITH THE MIAMI DADE BROADBAND COALITION, INC. FOR THE PROVISION OF A STAND ALONE 100SQFT CAGE AT THE NETWORK ACCESS POINT OF THE AMERICAS; HOUSING OF THE CITY'S CRITICAL SERVERS AND ADDING CROSS CONNECTIONS TO FPL FIBERNET, IN THE AMOUNT OF $49,500.00, FOR A TOTAL NOT TO EXCEED CONTRACT AMOUNT OF $121,471.10 INCLUDING A ONE TIME SETUP COST OF $12,471.10; AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENTS FOR THE GOODS AND SERVICES DESCRIBED HEREIN, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, AND TO EXPEND FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 15-1366 Memo Pricing Res. No. 15-Modifying the Existing Agreement with Miami Dade Broadband Coalition I) 15-1372 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-321 OF THE CITY CODE OF ORDINANCES, WAIVING THE COMPETITIVE BID PROCESS FOR THE PROCUREMENT OF SERVICES FROM VMWARE, INC. FOR LICENSES, RENEWALS, SERVICE AND SUPPORT OF THE EXISTING SOFTWARE THAT OPERATES OUR VIRTUAL ENVIRONMENT THROUGHOUT ALL CITY FACILITIES AND THE NETWORK ACCESS POINT OF THE AMERICAS DATA CENTER FACILITY; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH VMWARE, INC. FOR THE REFERENCED SERVICES, IN AN AMOUNT NOT TO EXCEED $76,778.00; SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY AND TO EXPEND FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 15-1372 Memo Quote Res. No. 15-Approving VM Ware Services Agreement City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final December 2, 2015 J) 15-1393 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE CITY’S PARTICIPATION IN THE HEALTHY WEIGHT FLORIDA INITIATIVE BY APPLYING TO THE HEALTHY WEIGHT COMMUNITY CHAMPION RECOGNITION PROGRAM; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 15-1393 Memo Healthy Weight Award City of Doral Submission 2015 Submission 2016 Res. No. 15-Healthy Weight Community Champion City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final December 2, 2015 K) 15-1370 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING JACKELINE ALERS, CORE YOGA, HOLISTIC SYSTEMS, JAZZERCISE, MIND LAB AND CODE EXPLORERS AS SERVICE PROVIDERS FOR THE PROVISION OF RECREATIONAL PROGRAMS FOR THE CITY OF DORAL PARKS AND RECREATION DEPARTMENT; AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENTS WITH THE RECOMMENDED PROVIDERS, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, FOR A PERIOD OF TWO (2) YEARS WITH AN OPTION OF TWO ONE (1) YEAR RENEWALS FOR A TOTAL OF FOUR (4) YEARS BASED ON CURRENT PROGRAM PERFORMANCE; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 15-1370 Memo Procurement Recommendation Letter RFP 2015-27 Recreational Programs Amended RFP 2015-27 Mind Lab South Florida, LLC Bid Submittal RFP 2015-27 Code Explorers Submittal RFP 2015-27 Core Yoga, LLC Bid Submittal RFP 2015-27 Holistic Systems, LLC Bid Submittal RFP 2015-27 Jackeline Alers Zumba Submittal RFP 2015-27 Jazzercise Bid Submittal TAB SHEET Pre-Bid Sign In RFP 2015-27b Rec Programs Pre-Bid Sign In RFP 2015-27 Rec Programs Evaluation Scores 2015-27 RFP Recreational Programs Bid Submittals Res._No._15-64 Revised Fee Schedule Res. No. 15-Approving Service Providers for Recreational Programs City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final December 2, 2015 L) 15-1392 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN OUTDOOR EVENT PERMIT FOR MARY KAY ASH FOUNDATION TO HOST THE “PEACE OF YOUR HEART 5K/FIGHTING DOMESTIC VIOLENCE AND ABUSE” EVENT AT DORAL CENTRAL PARK, LOCATED AT 3000 NW 87TH AVENUE, ON SATURDAY, FEBRUARY 13, 2016 FROM 7:00AM TO 12:00PM; PROVIDING FOR CONDITIONS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 15-1392 Memo Planning and Zoning Staff Report Exhibit A - Application with Exhibits Exhibit B - Department Costs Exhibit C - Police Action Plan Exhibit D - Parks & Recreation Staff Report - Peace of Your Heart 5K Res. No. 15-Outdoor Event Permit Peace of Your Heart 5K M) 15-1401 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN OUTDOOR EVENT PERMIT FOR RENAISSANCE ELEMENTARY CHARTER SCHOOL TO HOST THE “WINTER FESTIVAL” AT RENAISSANCE ELEMENTARY CHARTER SCHOOL, LOCATED AT 10651 NW 19TH STREET, DORAL, FLORIDA 33172, ON SATURDAY, DECEMBER 5, 2015 FROM 11:00AM TO 4:00PM; PROVIDING FOR CONDITIONS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 15-1401 Memo Staff Report Planning & Zoning Exhibit A - Application with Exhibits - Winter Festival - Renaissance Elementary Charter School - Exhibit B - Department Costs Exhibit C - Police Action Plan Res. No. 15-Outdoor Event Permit Winter Festival City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final December 2, 2015 N) 15-1388 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE COUNCIL ZONING MEETING SCHEDULE FOR CALENDAR YEAR 2016; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 15-1388 Memo Res. No. 15- Approving Zoning Schedule for Calendar Year 2016 O) 15-1374 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A MUTUAL AID AGREEMENT BETWEEN THE SOUTH FLORIDA HIGH INTENSITY DRUG TRAFFICKING AREA AND THE CITY OF DORAL TO ALLOW FOR COOPERATION FOR THE DISMANTLING AND DISRUPTION OF THE OPERATIONS OF DRUG TRAFFICKING ORGANIZATIONS; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 15-1374 Memo Mutual Aid Agreement- HIDTA-2015 Res. No. 15-Mutual Aid Agreement with HIDTA City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final December 2, 2015 P) 15-1373 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID 2015-34 FOR FIELD FORCE EQUIPMENT FOR THE POLICE DEPARTMENT TO FEDERAL EASTERN INTERNATIONAL, INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH FEDERAL EASTERN INTERNATIONAL, INC. FOR THE PROVISION OF PURCHASING FIELD FORCE EQUIPMENT FOR THE POLICE DEPARTMENT IN AN AMOUNT NOT TO EXCEED $34,932.50; AUTHORIZING THE CITY MANAGER TO EXPEND LAW ENFORCEMENT TRUST FUND DOLLARS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 15-1373 Memo COUNCIL RECOMMENDATION LETTER TABBED SHEET ITB 2015-34 Police Field Force Equip Inventory ITB#2015-34 Police Field Force Equipment Affidavit- LETF Field Force Equipment ITB 2015-34 Police Field Force Equipment Amended ITB 2015-34 Federal Eastern International, Inc. Bid Submittal ITB 2015-34 Argus Group Holdings, LLC. Bid Submittal ITB 2015-34 Bob Barker Company, Inc. Bid Submittal ITB 2015-34 GT Distributors, Inc. Bid Submittal ITB 2015-34 Lawmen's & Shooters' Supply, Inc. Bid Submittal Res. No. 15-Police Field Force Equipment Federal Eastern City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final December 2, 2015 Q) 15-1376 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PROCUREMENT OF 30 BODY ARMORS AND CARRIERS FROM FEDERAL EASTERN INTERNATIONAL, VIA STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES AGREEMENT NO. 680-850-11-1, IN AN AMOUNT NOT TO EXCEED $22,761.00; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FEDERAL EASTERN INTERNATIONAL, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY AND TO EXPEND BUDGETED FUNDS, IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 15-1376 Memo 680-850-11-1-State Contract Res. No. 15-Agreement with Federal Eastern International for Body Armor R) 15-1378 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, THE PROCUREMENT OF REPLACEMENT TIRES FOR POLICE VEHICLES, IN AN AMOUNT NOT TO EXCEED $25,000.00, VIA STATE OF FLORIDA PARTICIPATING STATE CONTRACT #25172500-2-WSCA-15-ACS, WITH THE GOODYEAR TIRE AND RUBBER COMPANY; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH GOODYEAR TIRE & RUBBER COMPANY, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 15-1378 Memo FL PA Goodyear Res. No. 15-Agreement with Goodyear for Replacement Tires City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final December 2, 2015 S) 15-1379 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PROCUREMENT OF VEHICLE RENTAL SERVICES FROM ENTERPRISE LEASING COMPANY OF FLORIDA, LLC, VIA MIAMI-DADE COUNTY AGREEMENT (No. 8809-0/19), IN AN AMOUNT NOT TO EXCEED $57,600.00; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH ENTERPRISE LEASING COMPANY OF FLORIDA, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 15-1379 Memo Contract Award Sheet- Enterprise Leasing Company Res. No. 15-Agreement with Enterprise Leasing Company T) 15-1399 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN EXTENSION TO THE VEHICLE REPAIR SERVICES AGREEMENT BETWEEN THE CITY OF DORAL AND DORAL LINCOLN MERCURY FOR A PERIOD NOT TO EXCEED 180 DAYS IN AN AMOUNT NOT TO EXCEED $60,000.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE EXTENSION AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 15-1399 Memo Doral Lincoln Mercury Repair Contract 2013 Res. No. 15-Extension to the Agreement with Doral Lincoln Mercury City of Doral, FL Page 12 Council Meeting Meeting Agenda - Final December 2, 2015 U) 15-1375 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A WORK ORDER BETWEEN THE CITY OF DORAL AND MARLIN ENGINEERING, INC., A PREQUALIFIED VENDOR, FOR THE PROVISION OF AN UPDATE TO THE CITY’S FIVE YEAR PAVEMENT MANAGEMENT PROGRAM IN AN AMOUNT NOT TO EXCEED $61,704.04; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 15-1375 Memo Resurfacing Master Plan Update WO No. 2 Five Year Pavement Consultant Work Orders and Schedule Res. No. 15-Work Order Marlin Engineering Pavement Management V) 15-1377 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE 1ST ONE YEAR EXTENSION OF RFP #2013-32 “CATCH BASIN MAINTENANCE PROGRAM”, AWARDED TO ENVIROWASTE SERVICES GROUP AS PER RESOLUTION NO. 14-36, AND APPROVING THE EXPENDITURE OF $375,000.00 IN CATCH BASIN MAINTENANCE SERVICES FOR THE 1ST ONE YEAR EXTENSION OF THE CONTRACT; AUTHORIZING THE CITY MANAGER TO EXTEND THE CONTRACT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 15-1377 Memo Res. No. 14-36 EnviroWaste Catch Basin Maintenance Program Enviro Waste Catch Basin Maintenance Contract Extension Offer Letter Catch Basin Maintenance Expenditures Res. No. 15-Contract Extension to Envirowaste Catch Basin Maintenance City of Doral, FL Page 13 Council Meeting Meeting Agenda - Final December 2, 2015 W) 15-1384 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH BV OIL COMPANY, INC., SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, VIA THE SOUTH FLORIDA WATER MANAGEMENT DISTRICT AGREEMENT NO. 4600003324, FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION TO RENEW FOR TWO (2) ONE (1) YEAR PERIODS, FOR THE PROVISION OF FUELS FOR THE CITY’S FLEET AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED THE DEPARTMENTAL BUDGETED AMOUNTS; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 15-1384 Memo South Florida Water Mgmt District Agreement BV Oil Co. Agreement Res.No. 13-59 & Supporting Documents Res.No. 15-114 BV Oil Co. Agreement Res. No. 15-Agreement with BV Oil Company Proclamation / Key to the City Requests X) 15-1369 Proclamation Our Lady of Guadalupe Catholic Church Day (Requested by Mayor Boria) Sponsors: Boria Attachments: 2015-12-12 Our Lady of Guadalupe Catholic Church Day Request 2015-12-12 Our Lady of Guadalupe Catholic Church Day Y) 15-1395 Proclamation Las Damas de Doral (Requested by Councilwoman Ruiz) Sponsors: Ruiz Attachments: 2015-12-02 Proclamation Las Damas de Doral Request 2015-12-02 Proclamation Las Damas de Doral 7) Approval of Minutes City of Doral, FL Page 14 Council Meeting Meeting Agenda - Final December 2, 2015 A) 15-1389 November 4, 2015 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2015-11-04 Council Meeting - DRAFT MINUTES B) 15-1390 November 18, 2015 - Local Planning Agency Minutes Sponsors: City Clerk Attachments: 2015-11-18 Local Planning Agency - DRAFT MINUTES C) 15-1391 November 18, 2015 - Council Zoning Meeting Minutes Sponsors: City Clerk Attachments: 2015-11-18 Council Zoning Meeting - DRAFT MINUTES 8) Presentations A) 15-1364 Keep Doral Beautiful Award Sponsors: Code Compliance Attachments: Staff Report 15-1364 Memo Presentation Link Construction Group B) 15-1407 Presentation of Certified Municipal Clerk (CMC) Certification to Connie Diaz Sponsors: City Clerk 9) Discussion Items City of Doral, FL Page 15 Council Meeting Meeting Agenda - Final December 2, 2015 A) 15-1416 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN UPDATED BOUNDARY TO SECTION 16 OF THE CITY’S PENDING ANNEXATION APPLICATION; AUTHORIZING THE CITY MANAGER TO UPDATE AND RESUBMIT THE CITY’S ANNEXATION APPLICATION TO MIAMI-DADE COUNTY FOR SECTIONS 6, 15, AND 16; APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ______________ FOR TECHNICAL CONSULTING SERVICES ASSOCIATED WITH THE ANNEXATION APPLICATION; APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BECKER POLIAKOFF FOR CONSULTING SERVICES ASSOCIATED WITH THE ANNEXATION APPLICATION; AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROFESSIONAL SERVICES AGREEMENTS AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Manager Attachments: Res. No. 15-Approving Annexation Items Map Final Annexation -Section 6 Report Final Annexation -Section 15 Report Final Annexation -Section 16 Report Doral Section 6 Annexation Proposal Doral Section 15 Annexation Proposal Doral Section 16 Annexation Proposal B) 15-1397 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A RELATIONSHIP WITH DIGITAL ALLIANCE TO DONATE SURPLUS AND/OR OUT-OF-DATE COMPUTER EQUIPMENT TO SCHOOLS AND NON-PROFIT ORGANIZATIONS WITHIN THE CITY; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH DIGITAL ALLIANCE, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, AND TO DONATE SURPLUS EQUIPMENT IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Vice Mayor Fraga) Sponsors: Fraga Attachments: Vice Mayor Memo Res. No. 15-Agreement with Digital Alliance for Surplus Equipment City of Doral, FL Page 16 Council Meeting Meeting Agenda - Final December 2, 2015 C) 15-1414 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN AGREEMENT, IN SUBSTANTIALLY THE FORM PROVIDED, WITH FEEDING SOUTH FLORIDA TO SERVE AS A LIMITED PROGRAM PARTNER FOR CERTAIN FOOD DISTRIBUTION EFFORTS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROGRAM PARTNERSHIP AGREEMENT; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Councilwoman Ruiz) Sponsors: Ruiz Attachments: Res. No. 15-Agreement with Feeding South Florida DRAFT Program Enabled Partner Agreement 2015 D) 15-1402 Discussion: Appointment of Elizabeth Canchola to the Parks and Police 4 Kids Foundation (Requested by Vice Mayor Fraga) Sponsors: Fraga Attachments: Elizabeth Canchola Resume E) 15-1382 Discussion: Recommendation for Art Exhibit "Bullying, Sexting, Grooming: An Awareness Exhibit" Sponsors: Parks and Recreation Attachments: Staff Report 15-1382 Memo Art Exhibit Proposal 2015-08-11 Council Meeting - FINAL MINUTES F) 15-1410 Discussion: Advisory Board Member Nomination Sponsors: Boria Attachments: Daniel Masia - Environmental Advisory Board 10) Mayor's Report 11) Council Comments 12) City Manager's Report i. Department Reports City of Doral, FL Page 17 Council Meeting Meeting Agenda - Final December 2, 2015 15-1413 Department Reports - November 2015 Sponsors: City Manager Attachments: Code Compliance November 2015 Monthly Report Human Resources November 2015 Monthly Report IT Department November 2015 Monthly Report Parks and Recreation November 2015 Monthly Report Planning and Zoning November 2015 Monthly Report Police Department November 2015 Monthly Report Public Works November 2015 Monthly Report 13) City Attorney's Report 14) City Clerk's Report A) 15-1415 City Clerk’s Office November 2015 Monthly Report Sponsors: City Clerk Attachments: City Clerks Office November 2015 Monthly Report 15) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 16) Call to Order / Roll Call of Members 17) Pledge of Allegiance 18) Invocation 19) Agenda / Order of Business 20) Public Comments 21) Presentations A) 15-1385 Special Recognition to the Doral Broncos Cheerleading Sponsors: Parks and Recreation Attachments: Staff Report 15-1385 Memo Broncos Cheer Presentation City of Doral, FL Page 18 Council Meeting Meeting Agenda - Final December 2, 2015 B) 15-1403 Special Recognition to Doral Academy and Doral Academy Swimming Team (Requested by Mayor Boria) Sponsors: Boria Attachments: 2015-12-02 Special Recognition Doral Academy Request 2015-12-02 Special Recognition Doral Academy Swimming Team Request 2015-12-02 Special Recognition to Adrian Aguilar 2015-12-02 Special Recognition to Adrian Moya 2015-12-02 Special Recognition to Alejandro Arrieta 2015-12-02 Special Recognition to Anthony Suardiaz 2015-12-02 Special Recognition to Cathleen Silveira 2015-12-02 Special Recognition to Diego Faucher 2015-12-02 Special Recognition to Joseph Perez 2015-12-02 Special Recognition to Leanardo Duran 2015-12-02 Special Recognition to Luis Llenin 2015-12-02 Special Recognition to Sam Rettig C) 15-1371 Commendation Presentations from the Doral Police Department Sponsors: Police Attachments: Staff Report 15-1371 Memo Commendation- Alberto Tellez Commendation- Mayrellis Cuba Commendation- Cuan Diaz Felipe Commendation- Luis Pinon D) 15-1404 Appreciation to the Doral Police Department by Residents (Mr. Benno Tross & Ms. Aline Fernandes) (Requested by Mayor Boria) Sponsors: Boria Attachments: Appreciation Doral Police Department E) 15-1405 Presentation of Proclamation to Las Damas de Doral (Requested by Councilwoman Ruiz) Sponsors: Ruiz Attachments: 2015-12-02 Proclamation Las Damas de Doral Request 2015-12-02 Proclamation Las Damas de Doral F) 15-1396 Special Recognition to the Youth of Doral (Requested by Councilwoman Ruiz) Sponsors: Ruiz Attachments: Councilmember Memo City of Doral, FL Page 19 Council Meeting Meeting Agenda - Final December 2, 2015 G) 15-1406 Special Recognition to Maximiliano Andres Borges Verges and Edgar Garcia (Requested by Councilwoman Ruiz) Sponsors: Ruiz Attachments: Councilmember Memo H) 15-1411 Presentation Respect and Love Life (Requested by Mayor Boria) Sponsors: Boria Attachments: RAS Presentation 22) Advisory Board Comments A) 15-1408 Environmental Advisory Board - December 2015 Monthly Report Attachments: Environmental Advisory Board - December 2015 Monthly Report B) 15-1409 Special Needs Advisory Board - December 2015 Monthly Report Attachments: Special Needs Advisory Board - December 2015 Monthly Report Ronald Reagan Presentation 23) Discussion Items Public Hearing / Quasi-Judicial / Final Plat City of Doral, FL Page 20 Council Meeting Meeting Agenda - Final December 2, 2015 A) 15-1394 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE FINAL PLAT FOR DORAL PALMS NORTH, LOCATED SOUTH OF NORTHWEST 74TH STREET, BETWEEN NORTHWEST 102ND AVENUE AND NORTHWEST 104TH AVENUE, CITY OF DORAL, FLORIDA; PROVIDING FOR RECORDATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 15-1394 Memo Planning and Zoning Staff Report Exhibit A - Letter of Intent and Application Exhibit B - MDC T-Plat Approval Exhibit C - Approval From City Surveyor Exhibit D - Doral_Palms_LandUse Exhibit E - Final Plat Exhibit F - City of Doral Approved T-Plat Opinion of Title Attachment A - PUBLIC ADVERTISEMENT Exhibit A Resolution Exhibit B Resolution Res. No. 15-Doral Palms North Final Plat First Reading City of Doral, FL Page 21 Council Meeting Meeting Agenda - Final December 2, 2015 B) 15-1381 Ordinance #2015-47 “FY 2015-2016 Encumbrance Carryforward Amendment” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PROVIDING FOR AN ENCUMBRANCE CARRYFORWARD AMENDMENT INCREASING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2015-2016; INCREASING THE TRANSPORTATION FUND BUDGET FOR FISCAL YEAR 2015-2016; INCREASING THE PARK IMPACT FEE FUND BUDGET FOR FISCAL YEAR 2015-2016; INCREASING THE POLICE IMPACT FEE FUND BUDGET FOR FISCAL YEAR 2015-2016; INCREASING THE CAPITAL IMPROVEMENT FUND BUDGET FOR FISCAL YEAR 2015-2016; AND INCREASING THE STORMWATER FUND BUDGET FOR FISCAL YEAR 2015-2016; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 15-1381 Memo Exhibit A - 2015 Encumbrance Carry Forward PO's by GL Account Report Ord. No. 2015-47 FY 2015-2016 Encumbrance Carryforward Amendment Second Reading City of Doral, FL Page 22 Council Meeting Meeting Agenda - Final December 2, 2015 C) 15-1368 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, MAKING CERTAIN FINDINGS AND DESIGNATING THE REAL PROPERTY LOCATED ON NW 114 AVENUE BETWEEN NW 80TH STREET AND NW 82ND STREET, IDENTIFIED BY MIAMI-DADE COUNTY FOLIO NO. 35-3007-001-0340 AND 35-3007-001-0330, AS FURTHER IDENTIFIED BY THE ATTACHED MAP, COMMONLY REFERRED TO AS DORAL LEGACY PARK, AS THE DORAL LEGACY PARK GREEN REUSE AREA PURSUANT TO SECTION 376.80, FLORIDA STATUTES, OF FLORIDA’S BROWNFIELD REDEVELOPMENT ACT FOR THE PURPOSE OF ENVIRONMENTAL REHABILITATION, JOB CREATION AND PROMOTING ECONOMIC REDEVELOPMENT; AUTHORIZING THE CITY CLERK TO NOTIFY THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION OF SAID DESIGNATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 15-1368 Cover Memo Planning and Zoning Staff Report Exhibit A - Brownfield Aerial Exhibit B - Florida Brownfields Incentives Exhibit C - Zoning Hearing Comments Matrix - November 18, 2015 Attachment A - Notice Exhibit A - Brownfield Aerial Resolution Exhibit B - Legal Description Resolution Res. No. 15-221 Brownfield Area Designation Doral Legacy Park Green Reuse Area Legislative History 11/18/15 Council Zoning Meeting approve 24) Adjournment Notice to the Public City of Doral, FL Page 23 Council Meeting Meeting Agenda - Final December 2, 2015 Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. City of Doral, FL Page 24