Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Luigi Boria Vice Mayor Christi Fraga Councilman Pete Cabrera Councilwoman Ana Maria Rodriguez Councilwoman Sandra Ruiz Charter Officials Edward Rojas, City Manager Connie Diaz, City Clerk Weiss, Serota, Helfman, et al, City Attorney Wednesday, November 4, 2015 10:00 AM Council Chambers 10:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda A) 15-1344 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, RATIFYING ADDITIONAL LEGAL ADVERTISING EXPENDITURES INCURRED FOR FISCAL YEAR 2014-2015 IN THE AMOUNT OF $19,000.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Staff Report 15-1344 Memo Res. No. 15-Ratifying Legal Advertising Expenditures City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final November 4, 2015 B) 15-1345 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE RANKING OF RESPONDENTS TO THE REQUEST FOR QUALIFICATIONS 2015-15 “MUNICIPAL AUDITING SERVICES”; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH ________________________, AS THE TOP RANKED FIRM, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PROVISION OF MUNICIPAL AUDITING SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT HIGHEST RANKED FIRM SUCCESSIVELY IF AN AGREEMENT CAN NOT BE NEGOTIATED; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 15-1345 Memo Exhibit A - Staff Memorandum Exhibit B - RFQ 2015-15 Municipal Auditing Services Exhibit C - Council Evaluation Score Sheets Exhibit D - Tabulation Sheet 10-21-15 Res. No. 15-Award for Municipal Auditing Services to City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final November 4, 2015 C) 15-1329 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE RENEWAL OF AN AGREEMENT WITH DELL, INC. FOR EQUIPMENT AND SUPPORT SERVICES ASSOCIATED WITH THE CITY’S VIRTUAL ENVIRONMENT IN AN AMOUNT NOT TO EXCEED $22,510.24; APPROVING, PURSUANT TO SECTION 2-322 OF THE CODE OF ORDINANCES, THE PROCUREMENT OF CERTAIN INFORMATION TECHNOLOGY INFRASTRUCTURE FOR THE CITY’S CORE DATA CENTER, IN AN AMOUNT NOT TO EXCEED $178,751.66, VIA THE STATE OF FLORIDA MASTER PRICE AGREEMENT FOR DELL COMPUTER EQUIPMENT, PERIPHERALS, AND RELATED SERVICES; AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENTS FOR THE GOODS AND SERVICES DESCRIBED HEREIN, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, AND TO EXPEND FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 15-1329 Memo Rough Order Statement of Work Quote 1 Quote 2 State of Florida Contract Res. No. 15-Dell Service Support Renewal and Purchase of Infrastructure D) 15-1330 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A RENEWAL OF THE AGREEMENT WITH CISCO SYSTEMS, INC. FOR EQUIPMENT AND SUPPORT SERVICES FOR THE CITY’S NETWORKING EQUIPMENT IN AN AMOUNT NOT TO EXCEED $43,000.00; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 15-1330 Memo Quote Res. No. 15-Renewal with Cisco Systems City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final November 4, 2015 E) 15-1332 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING RFP 2015-30 “OFFICIATING AND SCOREKEEPING SERVICES” TO MIAMIBASKETBALL.NET, INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT FOR THE PROVISION OF OFFICIATING AND SCOREKEEPING SERVICES FOR THE CITY OF DORAL PARKS AND RECREATION DEPARTMENT FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION OF TWO ONE (1) YEAR RENEWALS FOR A TOTAL OF THREE (3) YEARS IN AN AMOUNT NOT TO EXCEED $50,000.00 PER FISCAL YEAR; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 15-1332 Memo Recommendation Letter RFP2015-30 Officiating & Scorekeeping Pre-Bid Sign In RFP 2015-30 Evaluation Score Sheets RFP 2015-30 MiamiBasketball.net, Inc. Bid Submittal Res. No. 15-Officiating and Scorekeeping Services Miamibasketball.net City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final November 4, 2015 F) 15-1341 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING RFP 2015-28 “YOUTH BASEBALL AND/OR SOFTBALL PROGRAM MANAGEMENT SERVICES” TO DORAL LITTLE LEAGUE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT FOR THE PROVISION OF YOUTH TRAVEL BASEBALL AND/OR SOFTBALL PROGRAM MANAGEMENT SERVICES FOR THE CITY OF DORAL PARKS AND RECREATION FOR A PERIOD OF ONE (1) YEAR WITH AN OPTION OF TWO (2) ONE (1) YEAR RENEWALS FOR A TOTAL OF THREE (3) YEARS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 15-1341 Memo Recommendation Letter Tab Sheet RFP 2015-28 Travel Baseball -Softball Pre-Bid Sign In RFP 2015-28 Youth Travel Baseball Evaluation Score Sheets 2015-28 RFP Bid Submittals RFP 2015-28 Doral Little League, Inc. Bid Submittal RFP 2015-28 Doral Baseball & Softball Association, Inc Bid Submittal Res. No. 15-Doral Little League Youth Baseball and Softball Program Management G) 15-1340 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING THE CURRENT OUTDOOR EVENT FEE SCHEDULE FOR PARKS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 15-1340 Memo Exhibit A- (New Proposed) Event Fees Previous Adopted Doral Central Park Fee Schedule Res No. 15-96 ReducedFee Waiver Res. No. 13-46 Adopting Fee Schedule JC Bermudez Park MDC, Broward County, & City of Tamp Outdoor Event Fees Outdoor Event Fees Comparison (Current to Proposed) Res. No. 15-Amending Outdoor Event Fee Schedule for Parks City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final November 4, 2015 H) 15-1357 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ADOPTING THE REPETITIVE LOSS AREA ANALYSIS (RLAA), CONSISTENT WITH THE NATIONAL FLOOD INSURANCE PROGRAM (NFIP) COMMUNITY RATING SYSTEM (CRS) REQUIREMENTS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 15-1357 Memo Planning and Zoning Staff Report Res. No. 15-Adoption of the Repetitive Loss Area Analysis (RLAA) I) 15-1326 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN INCREASE TO THE CURRENT CONTRACT AMOUNT OF THE EXISTING AGREEMENT WITH TRACKING SOLUTIONS CORP. FOR THE PROVISION OF THE DORAL TROLLEYS’ SAFETY AND SECURITY SYSTEMS IN AN AMOUNT NOT TO EXCEED $282,407.77; AUTHORIZING THE CITY MANAGER TO EXECUTE NECESSARY CONTRACTUAL DOCUMENTS AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 15-1326 Memo Supporting Documents Res. No. 15-TSO Mobile Contract Amount Increase City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final November 4, 2015 J) 15-1327 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A WORK ORDER TO BCC ENGINEERING, INC., A PREQUALIFIED CITY VENDOR, FOR THE PROVISION OF A TRAFFIC CORRIDOR ANALYSIS FOR DORAL BOULEVARD BETWEEN THE HOMESTEAD EXTENSION OF FLORIDA’S TURNPIKE AND THE PALMETTO EXPRESSWAY (STATE ROAD 826) IN AN AMOUNT NOT TO EXCEED $74,988.82; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 15-1327 Cover Memo Scope Consultant Work Orders and Schedule WO No. 3 Doral Boulevard Corridor Analysis Res. No. 15-BCC Engineering Doral Boulevard Corridor Analysis K) 15-1328 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE ADOPT-A-STREET LITTER REMOVAL AGREEMENT WITH COSTA DEL SOL ASSOCIATION, INC., FOR THE PROVISION OF LITTER REMOVAL ACTIVITIES ALONG NW 33RD STREET BETWEEN NW 97TH AVENUE AND NW 107TH AVENUE; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 15-1328 Memo Supporting Documents Res. No. 15-Adopt-a-Street Costa del Sol L) 15-1342 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA APPROVING THE CO-DESIGNATION OF NW 102ND AVENUE FROM N.W. 58TH STREET TO 66TH STREET AS “NIDIA VILLEGAS WAY”; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 15-1342 Memo NW 102nd Ave Co-Designation Application Res. No. 15-Street Co-Designation as Nidia Villegas Way City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final November 4, 2015 7) Approval of Minutes A) 15-1333 October 13, 2015 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2015-10-13 Council Meeting - DRAFT MINUTES B) 15-1334 October 21, 2015 - Local Planning Agency Minutes Sponsors: City Clerk Attachments: 2015-10-21 Local Planning Agency - DRAFT MINUTES C) 15-1335 October 21, 2015 - Council Zoning Meeting Minutes Sponsors: City Clerk Attachments: 2015-10-21 Council Zoning Meeting - DRAFT MINUTES D) 15-1336 October 28, 2015 - Council Workshop Minutes Sponsors: City Clerk Attachments: 2015-10-28 Council Workshop - DRAFT MINUTES 8) Presentations A) 15-1343 Presentation by the Bay Harbor Islands Police Department to the Doral Police Department Crime Suppression Team B) 15-1325 Keep Doral Beautiful Award Sponsors: Code Compliance Attachments: Staff Report 15-1325 Memo West Vest Associates C) 15-1338 Presentation Recognizing Receipt of the Certificate of Achievement for Excellence in Financial Reporting and the Award for Outstanding Achievement in Popular Annual Financial Reporting Sponsors: Finance Attachments: Certificate of Achievement-CAFR FY2014 Award for Outstanding Achievement-PAFR FY2014 D) 15-1348 5th Anniversary Award to the Doral Family Journal (Requested by Councilwoman Ruiz) Sponsors: Ruiz Attachments: Memo 9) Discussion Items City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final November 4, 2015 A) 15-1361 Battle Cross Sculpture in Veteran’s Park Sponsors: City Manager Attachments: Memo Wording for Plaque Aerial Photo Email from Ana West Donation 10) Mayor's Report 11) Council Comments 12) City Manager's Report A) 15-1353 Update on Economic Development Initiatives Sponsors: City Manager B) 15-1354 Veteran’s Day Parade Route Changes Sponsors: City Manager C) 15-1352 Progress Report for the Office of Emergency Management (OEM) Sponsors: City Manager i. Department Reports 15-1337 Department Reports - October 2015 Sponsors: City Manager Attachments: Building Department October 2015 Monthly Report Code Compliance October 2015 Monthly Report Finance Department October 2015 Monthly Report IT Department October 2015 Monthly Report Parks and Recreation October 2015 Monthly Report Planning and Zoning October 2015 Monthly Report Public Works Department October 2015 Monthly Report 13) City Attorney's Report A) 15-1349 97th Avenue Land / Land Use Plan Amendment Sponsors: City Attorney Attachments: 2015 Signed Approval Letter Letter Doral Request Admin Modificaiton City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final November 4, 2015 14) City Clerk's Report A) 15-1360 City Clerk’s Office October 2015 Monthly Report Sponsors: City Clerk Attachments: City Clerks Office October 2015 Monthly Report 15) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 16) Call to Order / Roll Call of Members 17) Pledge of Allegiance 18) Invocation 19) Agenda / Order of Business 20) Public Comments 21) Presentations A) 15-1339 Recognition of the 2015 Doral Special Olympics Golf Team Sponsors: Parks and Recreation Attachments: Staff Report 15-1339 Memo Presentation B) 15-1350 Special Recognition to EBT K-8 Center Students (Requested by Mayor Boria) Sponsors: Boria Attachments: 2015-11-04 Special Recognition Anagabriel Marcoccia Request 2015-11-04 Special Recognition Anagabriel Marcoccia 2015-11-04 Special Recognition Mathias Cabalton Request 2015-11-04 Special Recognition Mathias Cabalton C) 15-1359 Special Recognition to Chef Rosa Polo (Requested by Mayor Boria) Sponsors: Boria Attachments: 2015-11-04 Special Recognition to Chef Rosa Polo Request City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final November 4, 2015 D) 15-1356 Presentation from the Early Childhood Coalition (Requested by Mayor Boria) Sponsors: Boria E) 15-1358 Presentation from the Miami Summer Design Camp Attachments: Miami Summer Design Camp Presentation 22) Advisory Board Comments A) 15-1351 Economic Development Advisory Board - November 2015 Monthly Report Attachments: Economic Development Advisory Board - November 2015 Report B) 15-1300 Environmental Advisory Board - October 2015 Monthly Report Attachments: Environmental Advisory Board - October 2015 Report Legislative History 10/13/15 Council Meeting defer to the Council Meeting 23) Discussion Items A) 15-1355 Discussion: Advisory Board Member Nominations Sponsors: Boria Attachments: Paola Moreno - Economic Development Advisory Board Lisa Moncaleano - Parks and Recreation Advisory Board Katy Echevarria - Special Needs Advisory Board Second Reading City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final November 4, 2015 B) 15-1198 Ordinance #2015-35 “Defense of Officials in Ethics Matters” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING ARTICLE VIII, “CODE OF ETHICS,” IN CHAPTER 2, “ADMINISTRATION,” OF THE CITY CODE OF ORDINANCES BY CREATING DIVISION III, “DEFENSE OF OFFICIALS IN ETHICS MATTERS”; PROVIDING FOR THE DEFENSE OF OFFICIALS; ESTABLISHING PROCEDURES AND APPLICABILITY FOR SUCH DEFENSE; RESERVING FOR THE CITY CERTAIN RIGHTS AND IMMUNITIES; ALLOWING FOR THE RECOVERY OF LEGAL COSTS FOR MALICIOUS, FRIVOLOUS OR GROUNDLESS COMPLAINTS; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: Ord. No. 2015-35 Defense of Officials in Ethics Matters Legislative History 8/18/15 Special Council Meeting defer to the Council Meeting 9/9/15 Council Meeting approve on First Reading 10/13/15 Council Meeting defer to the Council Meeting C) 15-1200 Ordinance #2015-36 “Economic Development and International Trade Travel Program” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING CHAPTER 2, “ADMINISTRATION,” OF THE CITY CODE OF ORDINANCES BY CREATING ARTICLE XI, “ECONOMIC DEVELOPMENT AND INTERNATIONAL TRADE TRAVEL PROGRAM”; CREATING POLICIES AND PROCEDURES FOR SAME; ESTABLISHING ACCOUNTING AND SPONSORSHIP DEVELOPMENT GUIDELINES TO FUND TRADE MISSIONS, IN WHOLE OR IN PART; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: Ord. No. 2015-36 Economic Development and International Trade Travel Program Legislative History 8/18/15 Special Council Meeting defer to the Council Meeting 9/9/15 Council Meeting defer to the Council Meeting 10/13/15 Council Meeting approve on First Reading City of Doral, FL Page 12 Council Meeting Meeting Agenda - Final November 4, 2015 D) 15-1258 Ordinance #2015-40 “Site Plan Review Public Hearing” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, CREATING THE PROCEDURES FOR MAYOR AND COUNCIL SITE PLAN REVIEW AND APPROVAL PROCESS; CREATING SECTION 53-184(3) PROVIDING STANDARDS FOR SITE REVIEW; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 15-1258 Memo November 4, 2015 Planning and Zoning Staff Report Site Plan Review Public Hearing 11-4-15 Exhibit A - Zoning Hearing Comments October 21, 2015 Exhibit A - Zoning Hearing Comments Matrix - Ord. 2015-40 Attachment A - NOTICE OF PUBLIC HEARING Ord. No. 2015-40 Site Plan Review Public Hearing Legislative History 9/16/15 Council Zoning Meeting approve on First Reading 10/21/15 Council Zoning Meeting defer to the Council Meeting 24) Adjournment Notice to the Public City of Doral, FL Page 13 Council Meeting Meeting Agenda - Final November 4, 2015 Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. City of Doral, FL Page 14