Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Juan Carlos Bermudez Vice Mayor Pete Cabrera Councilwoman Christi Fraga Councilwoman Claudia Mariaca Councilwoman Ana Maria Rodriguez Charter Officials Edward Rojas, City Manager Connie Diaz, City Clerk Weiss, Serota, Helfman, et al, City Attorney Wednesday, January 11, 2017 10:00 AM Council Chambers 10:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final January 11, 2017 A) 17-2006 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE AN ANNUAL LICENSE AND SUPPORT MAINTENANCE FOR THE TYLER/MUNIS FINANCIAL SOFTWARE MODULES IN AN AMOUNT NOT TO EXCEED $33,395.14; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS IN CONNECTION WITH THIS PURCHASE AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 17-2006 Cover Memo Memo Exhibit A - Munis Annual Support Invoices Res. No. 17-Tyler-Munis Support and Maintenance City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final January 11, 2017 B) 16-1980 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE RANKING OF RESPONDENTS TO RFP #2016-16 “FINANCIAL ADVISORY SERVICES”; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH PUBLIC FINANCIAL MANAGEMENT AS THE TOP RANKED FIRM, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PROVISION OF FINANCIAL ADVISORY SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT HIGHEST RANKED FIRM SUCCESSIVELY IF AN AGREEMENT CAN NOT BE NEGOTIATED WITH THE HIGHER RANKED FIRM; AUTHORIZING THE EXPENDITURE OF BUDGETED FUNDS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance and Procurement Attachments: Staff Report 16-1980 Cover Memo Memo RFP 2016-16 Financial Advisory Services RFP 2016-16 The PFM Group Bid Submittal RFP 2016-16 Public Resources Advisory Group, Inc. Bid Submittal RFP 2016-16 First Southwest Company Bid Submittal RFP 2016-16 Estrada Hinojosa & Company, Inc. Bid Submittal Phase I Score Sheets Tab Sheet Phase 1 Phase II Score Sheets Tab Sheet Phase II Res. No. 17-Financial Advisory Services City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final January 11, 2017 C) 16-1981 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID #2016-36 “CCTV POLICE EXPANSION” TO STRUCTURE CABLING SOLUTIONS, THE LOWEST, MOST RESPONSIVE AND RESPONSIBLE BIDDER; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH STRUCTURED CABLING SOLUTIONS, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PROVISION OF A CCTV SYSTEM FOR THE POLICE EXPANSION; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT HIGHEST RANKED FIRM SUCCESSIVELY IF AN AGREEMENT CAN NOT BE NEGOTIATED; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology and Procurement Attachments: Staff Report 16-1981 Cover Memo Memo ITB 2016-36 CCTV Police Expansion AMENDED ITB 2016-36 Bid Tabulation Sheet ITB 2016-36 Structured Cabling Solutions Bid Submittal ITB 2016-36 Structured Cabling Solutions Alternative Rev 12-30-16 ITB 2016-36 ATCi Communications, Inc. Bid Submittal ITB 2016-36 KRATOS PSS Bid Submittal Res. No. 17-CCTV Police Expansion Structured Cabling Solutions City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final January 11, 2017 D) 16-1989 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, WAIVING THE COMPETITIVE BID PROCESS PURSUANT TO SECTION 2-321 OF THE CITY CODE OF ORDINANCES FOR THE PURCHASE OF TWENTY-FOUR (24) REPLACEMENT VIGILANT AUTOMATIC LICENSE PLATE READER CAMERAS AND THE INSTALLATION OF SAME AND OTHER FIELD SERVICES TO COMPLETE THE UPDATE OF THE CITY’S LICENSE PLATE READER PROGRAM; FOR A TOTAL PROJECT NOT TO EXCEED AMOUNT OF $88,300.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENTS AND EXPEND BUDGETED FUNDS FOR THE PURCHASE OF SAME; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 16-1989 Cover Memo Memo Trinity Quote Vigilant Quote LPR 22 Recoveries LPR Cases Closed Res. No. 17-Approving Additional Purchase of LPR Cameras E) 17-1994 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN EXTENSION TO THE FLORIDA POWER AND LIGHT FIBERNET SERVICES AGREEMENT FOR THE PROVISION OF FIBEROPTIC SERVICES TO NEW LICENSE PLATE READER CAMERAS AND THE ADDITION OF POLES FOR SAME IN THE CITY’S RIGHT-OF-WAY, IN THE AMOUNT BUDGETED FOR FISCAL YEAR 2017; AUTHORIZING THE CITY MANAGER TO APPROVE THE SERVICE ORDER AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 17-1994 Cover Memo Memo FPL FiberNet Ethernet Service Order for LPR LPR Cameras and Poles Res. No. 17-Extending FPL Fibernet Agreement City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final January 11, 2017 F) 17-1992 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF SERVICES FROM VMWARE, INC. FOR LICENSES, RENEWALS, SERVICE AND SUPPORT OF THE EXISTING SOFTWARE THAT OPERATES OUR VIRTUAL ENVIRONMENT THROUGHOUT ALL CITY FACILITIES AND THE NETWORK ACCESS POINT OF THE AMERICAS DATA CENTER FACILITY FROM VCLOUD TECH, INC., VIA MY FLORIDA MARKET PLACE AGREEMENT IN THE AMOUNT OF $71,919.00; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT AND TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 17-1992 Cover Memo Memo CloudTech MFMP Quote MFMP Quote DELLQuote CDWG - HPPD578 Quote CDWG - HPPD016 Quote Carahsoft Quote Res. No. 17-Purchase of V-Cloud Tech City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final January 11, 2017 G) 17-2005 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN OUTDOOR EVENT PERMIT FOR THE MARY KAY FOUNDATION TO HOST THE “PEACE OF YOUR HEART 5K/FIGHTING DOMESTIC VIOLENCE & ABUSE” EVENT AT DORAL CENTRAL PARK, LOCATED AT 3000 NW 87 AVE ON SATURDAY, FEBRUARY 11, 2017 FROM 7:00AM TO 12:00PM; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 17-2005 Cover Memo Memo Planning & Zoning Staff Report Exhibit A - Application with Exhibits Exhibit B - Park Fees Exhibit C - Police Fees Exhibit D - Department Costs Res. No. 17-Outdoor Event Peace of Your Heart 5K - Mary Kay Foundation H) 17-2008 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A SERVICE ORDER CONSISTENT WITH THE REQUIREMENTS SET FORTH IN THE EXISTING PROFESSIONAL SERVICES AGREEMENT (PSA) WITH THE GOLDSTEIN ENVIRONMENTAL FIRM TO IMPLEMENT THE CITY’S BROWNFIELD PROGRAM, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, IN AN AMOUNT NOT TO EXCEED $40,000.00; AUTHORIZING THE CITY MANAGER TO EXPEND FUNDS IN FURTHERANCE THEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 17-2008 Cover Memo Memo Planning and Zoning Staff Report Exhibit A - PSA 11-2-2015 GEG Engagement Letter Res. No. 17-Service Order The Goldstein Environmental City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final January 11, 2017 I) 17-1995 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE SECOND ONE-YEAR EXTENSION OF RFP #2013-32 “CATCH BASIN MAINTENANCE PROGRAM”, AWARDED TO ENVIROWASTE SERVICES GROUP AS PER RESOLUTION NO. 14-36, AND APPROVING THE EXPENDITURE OF $375,000.00 IN CATCH BASIN MAINTENANCE SERVICES BUDGETED FOR FY 2016-17 FOR THE SECOND ONE-YEAR EXTENSION OF THE CONTRACT; AUTHORIZING THE CITY MANAGER TO EXTEND THE CONTRACT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-1995 Cover Memo Memo Letter Extension Res. No. 14-36 Res. No. 15-239 Res. No. 17-Extension to Envirowaste for Catch Basing Maint City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final January 11, 2017 J) 17-2002 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A WORK ORDER BETWEEN THE CITY OF DORAL AND R.J. BEHAR AND COMPANY, INC., A PREQUALIFIED CITY VENDOR, FOR THE PROVISION OF TRAFFIC STUDY REVIEWS ON AN AS NEEDED BASIS TO ASSIST THE CITY’S TRANSPORTATION DIVISION IN AN AMOUNT NOT TO EXCEED $28,343.68; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-2002 Cover Memo Memo Scope WO No. 1 WO No. 11 Payment Requests RJ Behar Fees Work Order Res. No. 15-56 Res. No. 17-Work Order RJ Behar Traffic Studies K) 17-1996 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE ADOPT-A-STREET LITTER REMOVAL AGREEMENT WITH GIRL SCOUTS OF DORAL TROOP 552, FOR THE PROVISION OF LITTER REMOVAL ACTIVITIES ALONG NW 50 STREET BETWEEN NW 107 AVENUE AND NW 117 AVENUE; AUTHORIZING THE CITY MANAGER TO EXECUTE THE LITTER REMOVAL AGREEMENT; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-1996 Cover Memo Memo Res. No. 17-Adopt-A-Street Girls Scout Troop 552 City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final January 11, 2017 L) 17-1997 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE ADOPT-A-STREET LITTER REMOVAL AGREEMENT WITH US SOUTHCOM FIRST CLASS PETTY OFFICERS ASSOCIATION, FOR THE PROVISION OF LITTER REMOVAL ACTIVITIES ALONG NW 33 STREET BETWEEN NW 87 AVENUE AND NW 97 AVENUE; AUTHORIZING THE CITY MANAGER TO EXECUTE THE LITTER REMOVAL AGREEMENT; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-1997 Cover Memo Memo Resolution No.05-12 Res. No. 17-Adopt-A-Street US Southcom First Class M) 17-2003 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN AMENDMENT TO THE EXECUTED PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DORAL AND WOLFBERG, ALVAREZ & PARTNERS, INC. TO PROVIDE ADDITIONAL DESIGN SERVICES FOR THE POLICE EXPANSION PROJECT IN AN AMOUNT OF $14,990.00; APPROVING AN INCREASE TO THE TOTAL NOT-TO-EXCEED CONTRACT AMOUNT TO $377,885.00; AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROFESSIONAL SERVICES AGREEMENT AMENDMENT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 17-2003 Cover Memo Memo Proposal 1 Proposal 2 Crime Scene Room 167 Resolution #14-15 Resolution #14-33 PD Facility Change Requests dated 09.20.16 PD Facility Change Requests dated 11.14.16 2014 Contract Res. No. 17-Additional Design Services Police Expansion City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final January 11, 2017 N) 16-1982 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID #2016-35, “WASTE AND RECYCLING SERVICES,” TO GREAT WASTE, AS THE LOWEST, MOST RESPONSIVE AND MOST RESPONSIBLE BIDDER; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH GREAT WASTE, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PROVISION OF WASTE AND RECYCLING SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT HIGHEST RANKED FIRM SUCCESSIVELY IF AN AGREEMENT CAN NOT BE REACHED; AUTHORIZING THE EXPENDITURE OF BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works, Parks and Recreation and Procurement Attachments: Staff Report 16-1982 Cover Memo Memo ITB 2016-35 Waste Recycling Services SUMMARY Waste Recycling Services Great Waste Pricing Sheet (Round 2) Waste Pro Pricing Sheet (Round 2) Waste Management Pricing Sheet (Round 2) WWR Pricing Sheet (Round 2) Progressive Waste Recycling Services - Pricing Sheet (Round 2) Res. No. 17-Waste and Recycling Services Proclamation/Key to the City Requests O) 17-2001 Arbor Day Proclamation Sponsors: Public Works Attachments: Staff Report 17-2001 2017-01-20 Arbor Day Proclamation Request 2017-01-20 Arbor Day Proclamation 7) Approval of Minutes A) 17-2009 November 2, 2016 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2016-11-02 Council Meeting - DRAFT MINUTES City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final January 11, 2017 B) 17-2010 December 21, 2016 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2016-12-21 Council Meeting - DRAFT MINUTES 8) Presentations A) 17-2007 Keep Doral Beautiful Business Award Sponsors: Code Compliance Attachments: Staff Report 17-2007 Presentation B) 16-1987 2016 South Florida Digital Alliance Digital Advancement and Excellence Award Presentation Sponsors: Information Technology Attachments: Staff Report 16-1987 Memo Presentation C) 17-1999 2016 City of Doral Relay for Life Presentation Sponsors: Public Works Attachments: Staff Report 17-1999 D) 17-2013 Presentation by the City of Doral's Investment Manager Wells Capital Management on the Performance of the City's Investments Sponsors: Finance Attachments: Staff Report 17-2013 Cover Memo 9) Discussion Items A) 17-1993 Discussion: Revision to Resolution No. 16-171 “Purchase of Furniture for Police/Public Works Facility” Sponsors: Police and Procurement Attachments: Staff Report 17-1993 Memo Res. No. 16-171 Purchase of Furniture for Police Public Works Facility Res. No. 17-Purchase of Furniture for Police Public Works Facility 10) Mayor's Report 11) Council Comments City of Doral, FL Page 12 Council Meeting Meeting Agenda - Final January 11, 2017 12) City Manager's Report i. Department Reports 17-2012 Department Reports - November and December 2016 Sponsors: City Manager Attachments: Finance Department November Monthly Report Finance Department December Monthly Report Planning and Zoning Department November Monthly Report Planning and Zoning Department December Monthly Report Public Works Department December Monthly Report 13) City Attorney's Report 14) City Clerk's Report A) 17-2011 City Clerk’s Office November and December 2016 Monthly Report Sponsors: City Clerk Attachments: City Clerk's Office November and December 2016 Monthly Report 15) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 16) Call to Order / Roll Call of Members 17) Pledge of Allegiance 18) Invocation 19) Agenda / Order of Business 20) Public Comments 21) Presentations City of Doral, FL Page 13 Council Meeting Meeting Agenda - Final January 11, 2017 A) 17-2000 Presentation of Environmental Audit of Waste Facilities by Langan Engineering Sponsors: Public Works Attachments: Staff Report 17-2000 Memo Presentation 22) Public Hearings First Reading A) 16-1978 Ordinance #2017-01 “Encumbrance Carryforward Amendment FY 2016-2017” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PROVIDING FOR AN ENCUMBRANCE CARRYFORWARD AMENDMENT INCREASING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2016-2017, INCREASING THE TRANSPORTATION FUND BUDGET FOR FISCAL YEAR 2016-2017, INCREASING THE PARK IMPACT FEE FUND BUDGET FOR FISCAL YEAR 2016-2017, INCREASING THE POLICE IMPACT FEE FUND BUDGET FOR FISCAL YEAR 2016-2017, INCREASING THE LAW ENFORCEMENT TRUST FUND BUDGET FOR FISCAL YEAR 2016-2017, INCREASING THE CAPITAL IMPROVEMENT FUND BUDGET FOR FISCAL YEAR 2016-2017, AND INCREASING THE STORMWATER FUND BUDGET FOR FISCAL YEAR 2016-2017; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 16-1978 Cover Memo Memo POs By GL Account POs by GL Account Report Ord. No. 2017-01 Encumbrance Carryforward Amendment FY 2016-2017 23) Adjournment Notice to the Public City of Doral, FL Page 14 Council Meeting Meeting Agenda - Final January 11, 2017 Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. City of Doral, FL Page 15