Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Juan Carlos Bermudez Vice Mayor Pete Cabrera Councilwoman Christi Fraga Councilwoman Claudia Mariaca Councilwoman Ana Maria Rodriguez Charter Officials Edward Rojas, City Manager Connie Diaz, City Clerk Weiss, Serota, Helfman, et al, City Attorney Wednesday, October 11, 2017 10:00 AM Council Chambers Revision Date 10/6/17 10:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final October 11, 2017 A) 17-2396 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE FLORIDA ATLANTIC UNIVERSITY (“FAU”) BOARD OF TRUSTEES / JOHN SCOTT DAILEY FLORIDA INSTITUTE OF GOVERNMENT AT FAU FOR THE PROVISION OF RECORDS MANAGEMENT CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $38,400.00, WITH AN OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT, SUBJECT TO APPROVAL BY THE CITY ATTORNEY AS TO FORM AND LEGAL SUFFICIENCY, AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Staff Report 17-2396 Memo Past Renewals Professional Services Agr John Scott Dailey Institute Res. No. 17-Agreement with John Scott Dailey Institute for FY 17-18 B) 17-2415 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, UPDATING THE CITY OF DORAL PUBLIC RECORD REQUEST POLICY; PROVIDING FOR IMPLEMENTATION AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Staff Report 17-2415 Public Records Request Policy (Revised October 2017) Res. No. 17-Updating the City Public Records Request Policy C) 17-2417 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY CLERK TO PUBLISH LEGAL ADVERTISEMENTS IN THE DAILY BUSINESS REVIEW, THE MIAMI HERALD AND ANY OTHER LOCAL NEWSPAPERS AS REQUIRED BY FLORIDA STATE STATUTES AND SECTION 2-71 OF THE CITY OF DORAL CODE OF ORDINANCES, OR OTHER ADVERTISEMENTS AS MAY SEEM FIT; IN THE AMOUNT BUDGETED FOR FY 17-18; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Staff Report 17-2417 Res. No. 17-Authorizing City Clerk Advertising FY 17-18 City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final October 11, 2017 D) 17-2424 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH THE FIRMS OF RONALD L. BOOK, P.A. AND ROBERT LEVY AND ASSOCIATES, INC. TO PROVIDE STATE LOBBYING SERVICES FOR A PERIOD OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR A ONE (1) YEAR PERIOD IN AN AMOUNT NOT TO EXCEED $90,000.00 PER YEAR; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Manager Attachments: Staff Report 17-2424 Memo Lobbying Agreement Ron Book PA Res. No. 17-Agreement with Ron Book and Bob Levy for State Lobbyist Services E) 17-2422 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE JOB DESCRIPTIONS, APPLICABLE SALARY SCALE AND APPLICABLE PERFORMANCE MEASURES AND METRICS FOR POSITIONS IN THE 2017-18 FISCAL BUDGET AS APPROVED BY THE CITY COUNCIL; APPROVING THE UPDATED CITYWIDE PAY PLAN TO INCLUDE NEW POSITIONS AND APPROVED BUDGETED ADJUSTMENTS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Human Resources Attachments: Staff Report 17-2422 Memo Exhibit B - Doral Pay Plan FY17-18 Exhibit C - Job Descriptions Res. No. 17-Approving New Positions and 2017-2018 Pay Plan City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final October 11, 2017 F) 17-2408 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN AMENDMENT TO THE CURRENT AGREEMENT FOR THE PARKS MASTER PLAN UPDATE WITH BROWNING DAY MULLINS DIERDORF FOR THE PROVISION OF PROVIDING THE CONCEPTUAL DESIGN REFINEMENT FOR DORAL CENTRAL PARK IN AN AMOUNT NOT TO EXCEED $349,800.00 PLUS A 10% CONTINGENCY OF $34,980.00 FOR A TOTAL NOT TO EXCEED AMOUNT OF $384,780.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 17-2408 Cover Memo Memo Approved Concept Proposal Res. No. 17-Extension to Agreement for Doral Central Park Conceputal Design Refinement G) 17-2409 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, WAIVING THE COMPETITIVE BID PROCESS, PURSUANT TO SECTION 2-321 OF THE CITY CODE OF ORDINANCES, FOR THE PROCUREMENT OF ICE AND SNOW FOR THE HOLIDAY LIGHTS AND ICE EVENT; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH EVENT DEPOT FOR THE PROVISION OF THE ICE AND SNOW MOUNTAIN FOR THE HOLIDAY LIGHTS & ICE EVENT FOR A PERIOD OF THREE (3) YEARS WITH AN OPTION TO RENEW FOR TWO (2) ONE (1) YEAR RENEWALS FOR A FOR A TOTAL OF FIVE (5) YEARS IN AN AMOUNT NOT TO EXCEED $35,000.00 PER FISCAL YEAR; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 17-2409 Cover Memo Memo Photos 2014-12-19 Agreement with Event Depot Event Depot Higher Quote Extreme Ent. Quote for Ice & Snow Mountain Res. No. 17-Purchase of ICE and Snow Mountain for the Holiday Lights & Ice Event City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final October 11, 2017 H) 17-2413 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN OUTDOOR EVENT PERMIT FOR RACETIME, LLC. TO HOST THE “DORAL CORPORATE RUN 2017” AT DOWNTOWN DORAL PARK LOCATED AT 8395 NW 52 STREET, DORAL, FL, 33166, TO TAKE PLACE ON THURSDAY DECEMBER 7, FROM 5:30PM TO 11:00PM; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 17-2413 Cover Memo Staff Report - Planning & Zoning Exhibit A - Application and Exhibits Exhibit B - Department Costs Exhibit C - Parks and Recreation Fees Res. No. 17-Outdoor Event Permit Doral Corporate Run I) 17-2411 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF 24 POLICE VEHICLES IN AN AMOUNT NOT TO EXCEED $523,439.20 VIA THE AGREEMENT WITH THE STATE OF FLORIDA CONTRACT NO. 25100000-16-1 AND GARBER FLEET SALES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PURCHASE; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 17-2411 Cover Memo Memo Quotes Contract Res. No. 17-Police Vehicle Purchase City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final October 11, 2017 J) 17-2423 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH JOHN J. HEARN, P.A. FOR THE PROVISION OF SPECIAL COUNSEL SERVICES FOR THE CITY OF DORAL AND FOR THE PROVISION OF POLICE LEGAL ADVISORY SERVICES FOR THE CITY OF DORAL POLICE DEPARTMENT; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 17-2423 Memo Professional Services Agreement J Hearn Res. No. 17-Special Counsel Services for Police Proclamation / Key to the City Requests K) 17-2419 Proclamation for Breast Cancer Awareness Month (Requested by Councilwoman Mariaca) Sponsors: Mariaca Attachments: 2017-10 Breast Cancer Awareness Month Request 7) Approval of Minutes A) 17-2400 September 19, 2017 - 1st Budget Hearing Minutes Sponsors: City Clerk Attachments: 2017-09-19 1st Budget Hearing - DRAFT MINUTES B) 17-2401 September 19, 2017 - Emergency Council Meeting Minutes Sponsors: City Clerk Attachments: 2017-09-19 Emergency Council Meeting - DRAFT MINUTES C) 17-2402 September 26, 2017 - 2nd Budget Hearing Minutes Sponsors: City Clerk Attachments: 2017-09-26 2nd Budget Hearing - DRAFT MINUTES D) 17-2403 September 27, 2017 - Local Planning Agency Minutes Sponsors: City Clerk Attachments: 2017-09-27 Local Planning Agency - DRAFT MINUTES City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final October 11, 2017 E) 17-2404 September 27, 2017 - Council Zoning Meeting Minutes Sponsors: City Clerk Attachments: 2017-09-27 Council Zoning Meeting - DRAFT MINUTES 8) Presentations A) 17-2412 Keep Doral Beautiful Business Award Sponsors: Code Compliance Attachments: Staff Report 17-2412 Cover Memo Memo Presentation B) 17-2416 Special Recognition to Taste of Style Catering Sponsorship for Doral Legacy Park Grand Opening Sponsors: Parks and Recreation Attachments: Cover Memo Memo Taste of Style Recognition C) 17-2407 Special Needs Survey Findings Presentation Sponsors: Parks and Recreation Attachments: Cover Memo Memo Key Findings Report for Doral Special Needs Survey-September 20 Flyer 1 Flyer 2 Flyer 3 9) Discussion Items City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final October 11, 2017 A) 17-2429 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO SUBMIT A PROPOSAL FOR AMAZON HEADQUARTERS (HQ2) INDIVUDUALLY OR IN CONJUNCTION WITH MIAMI-DADE COUNTY; SUPPORTING THE PROPOSAL OF MIAMI-DADE COUNTY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Manager Attachments: Amazon HQ2 RFP Response to RFP Res. No. 17-Authorizing Amazon HQ2 Bid B) 17-2335 Discussion: Advisory Board Member and Building Task Force Nominations (Requested by Mayor Bermudez) Sponsors: Bermudez Legislative History 8/9/17 Council Meeting defer to the Council Zoning Meeting 8/23/17 Council Meeting defer to the Council Meeting 9/27/17 Council Meeting defer to the Council Meeting C) 17-2420 Discussion: Enforcement of Ordinance No. 2005-13 “Sexual Offenders and Sexual Predators” (Requested by Councilwoman Rodriguez) Sponsors: Rodriguez Attachments: Ord. No. 05-13 Sexual Predator 10) Mayor's Report 11) Council Comments 12) City Manager's Report i. Department Reports 17-2406 Department Reports - September 2017 Sponsors: City Manager Attachments: Code Compliance Department Monthly Report - September 2017 Finance Department Monthly Report - September 2017 Parks and Recreation Department Monthly Report - September 2017 Planning and Zoning Department Monthly Report - September 2017 Public Works Department Monthly Report - September 2017 City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final October 11, 2017 13) City Attorney's Report 14) City Clerk's Report A) 17-2405 City Clerk’s Office September 2017 Monthly Report Sponsors: City Clerk Attachments: City Clerks Office September 2017 Monthly Report 15) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 16) Call to Order / Roll Call of Members 17) Pledge of Allegiance 18) Invocation 19) Agenda / Order of Business 20) Public Comments 21) Presentations A) 17-2381 Special Recognition to Natalia Mercado (Requested by Councilwoman Fraga) Sponsors: Fraga Attachments: 2017-09-13 Special Recognition Natalia Mercado Request 2017-09-13 Special Recognition Natalia Mercado Legislative History 9/27/17 Council Meeting defer to the Council Meeting B) 17-2389 Parks and Police 4 Kids Foundation Presentation on the Miami Foundation Public Space Challenge Grant Attachments: Memo Presentation C) 17-2418 Discussion: Breast Cancer Awareness Month (Requested by Councilwoman Mariaca) Sponsors: Mariaca Attachments: Councilmember Memo City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final October 11, 2017 22) Public Hearings First Reading A) 17-2421 Ordinance #2017-21 “Requiring Review of Councilmember Agenda Items” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING ARTICLE II, “CITY COUNCIL,” IN CHAPTER 2, “ADMINISTRATION,” OF THE CITY CODE OF ORDINANCES BY PROVIDING FOR THE REVIEW BY THE ADMINISTRATION OF CITY COUNCIL ITEMS BEFORE BEING PLACED ON AN AGENDA FOR A CITY COUNCIL MEETING; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: Ord. No. 2017-21 Requiring Review of Councilmember Agenda Items 23) Adjournment Notice to the Public Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. City of Doral, FL Page 10