Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final-revised Council Meeting Mayor Juan Carlos Bermudez Vice Mayor Ana Maria Rodriguez Councilman Pete Cabrera Councilwoman Christi Fraga Councilwoman Claudia Mariaca Charter Officials Edward Rojas, City Manager Connie Diaz, City Clerk Weiss, Serota, Helfman, et al, City Attorney Wednesday, April 11, 2018 10:00 AM Council Chambers Revision Date 4/9/18 10:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final-revised April 11, 2018 A) 18-2637 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-321 OF THE CITY CODE OF ORDINANCES, WAIVING THE COMPETITIVE BID PROCESS IN FAVOR OF PFM SOLUTIONS, LLC; AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH PFM SOLUTIONS, LLC FOR A ONE-YEAR SUBSCRIPTION TO THE WHITEBIRCH MULTI-YEAR PLANNING SOFTWARE IN AN AMOUNT NOT TO EXCEED $15,000.00 IN THE INITIAL YEAR, WITH THE OPTION OF TWO (2) ONE (1) YEAR LICENSE RENEWALS AT $10,000.00 PER YEAR; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 18-2637 Cover Memo Memo Exhibit A - Whitebirch Financial Modeling Platform Res. No. 18-Whitebirch Multi-Year Planning Software B) 18-2625 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE AWARD OF REQUEST FOR PROPOSALS #2018-03 “YOUTH BASEBALL PROGRAM MANAGEMENT” TO THE TOP RANKED FIRM AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH DORAL LITTLE LEAGUE, INC. FOR A TERM OF ONE (1) YEAR; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 18-2625 Cover Memo Memo Pre Bid Meeting Sign In Sheet RFP# 2018-03 - Award Recommendation Letter RFP# 2018-03 - Bid Tabulation RFP# 2018-03 Youth Baseball Program Management 2018-03 RFP Doral Little League - Bid Submittal 2018-03 RFP Alex Othons Baseball Academy - Bid Submittal Res. No. 18-Youth Baseball Program Management City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final-revised April 11, 2018 C) 18-2631 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT LP1230K IN AN AMOUNT OF $461,708.00 FOR THE STORMWATER IMPROVEMENTS PROPOSED AT SUB BASIN H-8; AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT AGREEMENT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 18-2631 Cover Memo Memo Original Agreement Res. No. 18-FDEP Grant Agreement for Stormwater Improvements at Sub Basin H-8 D) 18-2632 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF GOODS AND SPECIALIZED REPAIR SERVICES FROM TRANE US, INC. VIA THE HARFORD COUNTY PUBLIC SCHOOLS (MARYLAND) AGREEMENT #15-JLP-023, ON AN AS-NEEDED BASIS, IN AN AMOUNT NOT TO EXCEED ANNUAL BUDGETED FUNDS FOR THE REFERENCED GOODS AND SERVICES; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLIMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 18-2632 Cover Memo Memo Trane Executed Contract Addendums 1-3 Price Sheet Discount Schedule Price Reference and Clarification Res. No. 18-Contract for HVAC Repairs at Government Center City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final-revised April 11, 2018 E) 18-2634 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-321 OF THE CITY CODE OF ORDINANCES, WAIVING THE COMPETITIVE BID PROCESS FOR THE PURCHASE OF EQUIPMENT AND TOOLS FROM SNAP-ON INDUSTRIAL, MOHAWK (HUNTER ENGINEERING COMPANY), ROTARY AND PRO-CUT IN ORDER TO EQUIP THE PUBLIC WORKS FLEET MAINTENANCE FACILITY; APPROVING THE PURCHASE OF SAME IN AN AMOUNT NOT TO EXCEED $112,164.28; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 18-2634 Cover Memo Memo PW Equipment and Tools Snap-On Quote Snap-On Smoke Machine Snap-On - Notice of Award Snap-On - Small Hand Tools Agreement Snap-On - Small Hand & Power Tools RFP Hunter Quote Hunter RFP Hunter Agreement Rotary RFP Rotary Quote Rotary Acceptance and Award Rotary Evaluation Form Cost Comparison - Hunter - Pro-Cut Pro CUT Brake Lathe Quote Res. No. 18-Purchase of Fleet Maintenance Equipment and Tools City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final-revised April 11, 2018 F) 18-2635 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO PROCESS THE EXPENSE OF THE IMPLEMENTED “INVENTORYEDGE” MODULE, IN A NOT TO EXCEED AMOUNT OF $1,410.65, FOR THE PERIOD OF OCTOBER 2017 TO SEPTEMBER 2018, AND TO RENEW THE ANNUAL LICENSE, MAINTENANCE AND TECHNICAL SUPPORT FOR THE DUDE SOLUTIONS, INC. LICENSED MODULES, IN AN AMOUNT NOT TO EXCEED ANNUAL BUDGETED FUNDS FOR AS LONG AS THE SYSTEM IS UTILIZED BY THE VARIOUS CITY DEPARTMENTS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE ANNUAL RENEWAL AGREEMENT AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 18-2635 Cover Memo Memo FY 18 City of Doral INV-17924 FY 18 City of Doral INV-17925 Quote for Inventory Edge Quote for Mobile 311 and Maintenance Edge Quote for Mobile 311 and Maintenance Edge Renewal Contract Award Res. No. 18-Dude Solutions Additional Module and Annual Renewal City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final-revised April 11, 2018 G) 18-2629 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A LOCAL AGENCY PROGRAM AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION TO RECEIVE $1,000,000.00 IN GRANT FUNDING PREVIOUSLY AWARDED TO THE CITY FOR THE CONSTRUCTION OF YEAR 5B OF THE CANAL BANK STABILIZATION IMPROVEMENTS AT THE DRESSELS CANAL LOCATED SOUTH OF DORAL BOULEVARD BETWEEN NW 87 AVENUE AND NW 97 AVENUE; AUTHORIZING THE CITY MANAGER TO EXECUTE THE LOCAL AGENCY PROGRAM AGREEMENT; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 18-2629 Cover Memo Memo LAP Agreement Res. No. 18-FDOT Local Agency Program (LAP) Agreement for Year 5B of the Canal Bank Stab H) 18-2650 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT CONSISTENT WITH THE REQUIREMENTS SET FORTH IN THE PROFESSIONAL SERVICES AGREEMENT AND CORRESPONDING SCOPE OF SERVICES WITH EE&G ENVIRONMENTAL SERVICES, LLC TO PROVIDE ENVIRONMENTAL PROFESSIONAL SERVICES IN AN AMOUNT NOT TO EXCEED $21,000.00 TO PERFORM ADDITIONAL GROUNDWATER AND SOIL TESTING AND PREPARE THE SITE ASSESSMENT REPORT ADDENDUM II FOR DORAL LEGACY PARK UNDER THE CITY’S BROWNFIELD PROGRAM; AUTHORIZING THE CITY MANAGER TO EXPEND FUNDS IN FURTHERANCE THEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Planning and Zoning Attachments: Staff Report 18-2650 Cover Memo Planning & Zoning Staff Report Exhibit A Proposal EEG Environmental Insurance Res. No. 18-EE&G Environmental Professional Services Agreement City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final-revised April 11, 2018 I) 18-2628 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING REQUEST FOR PROPOSALS #2018-06 “POLICE VEHICLE RETROFITTING”, TO PUBLIC SAFETY SUPPLY; AUTHORIZING THE PROCUREMENT OF THE POLICE VEHICLE RETROFITTING SERVICES FROM PUBLIC SAFETY SUPPLY IN AN AMOUNT NOT TO EXCEED $141,617.00; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 18-2628 Cover Memo Memo RFP# 2018-06 - Award Recommendation Letter Pre Bid Meeting Sign In Sheet Bid Tabulation 2018-06 RFP Public Safety Supply - Bid Submittal 2018-06 RFP Dana Safety Supply - Bid Submittal Res. No. 18-Police Vehicle Retrofitting J) 18-2630 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A MUTUAL AID AGREEMENT BETWEEN THE TOWN OF MEDLEY AND THE CITY OF DORAL TO ENSURE PUBLIC SAFETY BY PROVIDING ADEQUATE LEVELS OF POLICE SERVICES; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 18-2630 Cover Memo Memo Mutual Aid Agreement Res. No. 18-Mutual Aid Agreement Town of Medley City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final-revised April 11, 2018 K) 18-2655 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE SETTLEMENT AGREEMENT AND RELEASE FOR CASE NO. 18-20028-CIV-ALTONAGA, SIERRA V. CITY OF DORAL, FLORIDA; AUTHORIZING THE CITY MANAGER TO EXECUTE SAME; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Attorney Attachments: Res. No. 18-Approving Settlement Agreement Sierra v. City of Doral Settlement Agreement Sierra v. City of Doral Proclamation and Key to the City Requests L) 18-2647 Proclamation for Building Safety Month Sponsors: Building Attachments: 2018-05 Building Safety Month Request 2018-05 Building Safety Month Proclamation 2018-05 Building Safety Month Press Release 2018-05 Building Safety Month Poster M) 18-2648 Proclamation for Earth Day Sponsors: Public Works Attachments: 2018-04-22 Earth Day Request 7) Approval of Minutes A) 18-2640 March 2, 2018 - Strategic Planning Session Minutes Sponsors: City Clerk Attachments: 2018-03-02 Strategic Planning Session Day 1 - DRAFT MINUTES B) 18-2641 March 3, 2018 - Strategic Planning Session Minutes Sponsors: City Clerk Attachments: 2018-03-03 Strategic Planning Session Day 2 - DRAFT MINUTES C) 18-2642 March 14, 2018 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2018-03-14 Council Meeting - DRAFT MINUTES D) 18-2643 March 21, 2018 - Local Planning Agency Minutes Sponsors: City Clerk Attachments: 2018-03-21 Local Planning Agency - DRAFT MINUTES City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final-revised April 11, 2018 E) 18-2644 March 21, 2018 - Council Zoning Meeting Minutes Sponsors: City Clerk Attachments: 2018-03-21 Council Zoning Meeting - DRAFT MINUTES 8) Presentations A) 18-2633 Keep Doral Beautiful Business Award Sponsors: Code Compliance Attachments: Cover Memo Memo Presentation 9) Discussion Items A) 18-2588 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING REQUEST FOR PROPOSALS #2017-30, “YOUTH SOCCER PROGRAM MANAGEMENT”, TO THE TOP RANKED FIRM; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH DORAL SOCCER CLUB FOR A TERM OF THREE (3) YEARS WITH THE OPTION FOR TWO (2) ADDITIONAL ONE (1) YEAR TERMS FOR A POSSIBLE TOTAL OF FIVE (5) YEARS; AUTHORIZING THE CITY MANAGER THE NEGOTIATE AND ENTER INTO AN AGREEMENT WITH THE NEXT SUCCESSIVELY RANKED PROPOSER IF UNABLE TO REACH AN AGREEMENT WITH THE TOP FIRM; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 18-2588 Cover Memo Memo Updated Memo Pre Bid Meeting Sign In Sheet 2017-30 RFP Doral Soccer Club, Inc. - Bid Submittal 2017-30 RFP Soccer Cage, LLC. DBA Juventus Academy Miami - Bid Submittal 2017-30 RFP US Champions Soccer Academy, LLC. - Bid Submittal Bid Tabulation Committee Score Sheets - Phase 2 Award Recommendation Letter Res. No. 18-Youth Soccer Program Management Legislative History City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final-revised April 11, 2018 3/14/18 Council Meeting defer to the Council Meeting B) 18-2652 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, URGING THE ATTORNEY GENERAL FOR THE STATE OF FLORIDA TO INCREASE INVESTIGATION INTO REVERSE MORTGAGE FRAUD; PROVIDING FOR TRANSMITTAL; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: Mayor Memo Back-Up Documentation Res. No. 18-Urging the Attorney General Re Reverse Mortgages C) 18-2656 Discussion: In-house City Attorney (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: Mayor Memo 10) Mayor's Report 11) Council Comments 12) Advisory Board Comments A) 18-2654 Military Affairs Advisory Board - April 2018 Monthly Report Attachments: Memo Military Affairs Advisory Board B) 18-2653 Parks & Recreation Advisory Board - April 2018 Monthly Report Attachments: Memo Parks & Recreation Advisory Board Student Athlete of the Quarter Cover Letter - Exhibit A Student Athlete of the Quarter Application Form - Exhibit B 13) City Manager's Report i. Department Reports City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final-revised April 11, 2018 18-2638 Department Reports - March 2018 Sponsors: City Manager Attachments: Building Department Monthly Report - March 2018 Code Compliance Department Monthly Report - March 2018 Finance Department Monthly Report - March 2018 Parks and Recreation Department Monthly Report - March 2018 Planning and Zoning Department Monthly Report - March 2018 Public Works Department Monthly Report - March 2018 14) City Attorney's Report 15) City Clerk's Report A) 18-2639 City Clerk’s Office March 2018 Monthly Report Sponsors: City Clerk Attachments: City Clerks Office March 2018 Monthly Report 16) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session 17) Call to Order / Roll Call of Members 18) Pledge of Allegiance 19) Invocation 20) Agenda / Order of Business 21) Public Comments 22) Presentations A) 18-2646 Special Recognition to the Doral Academy Boys Basketball Team (Requested by Councilwoman Fraga and Mayor Bermudez) Sponsors: Bermudez and Fraga Attachments: 2018-04-11 Request Form Bermudez 2018-04-11 Request Form Fraga 7A State Championship Ring List 2018-04-11 Certificates City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final-revised April 11, 2018 B) 18-2645 Special Recognition to Ronald W. Reagan/Doral Senior High School Silver Knight Nominees (Requested by Councilwoman Fraga) Sponsors: Fraga Attachments: 2018-04-11 Special Recognition Silver Knight Nominees Request 2018-04-11 Special Recognition Silver Knight Nominees List 23) Discussion Items A) 18-2649 Discussion: School Zone Safety Support (Requested by Councilwoman Mariaca) Sponsors: Mariaca Attachments: Councilmember Memo Vetting Request Form B) 18-2651 Discussion: BIZNOVATOR Camp Signature Event Sponsorship (Requested by Councilwoman Fraga) Sponsors: Fraga Attachments: Councilmember Memo Vetting Request Form Biznovator Camp Information C) 18-2657 Discussion: Procedures for Non-Profit Organizations to Obtain Funding from the City (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: Mayor Memo 24) Public Hearings First Reading City of Doral, FL Page 12 Council Meeting Meeting Agenda - Final-revised April 11, 2018 A) 18-2603 Ordinance #2018-06 “Adopting an Amended Investment Policy” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, ADOPTING AN AMENDED INVESTMENT POLICY FOR THE CITY; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 18-2603 Cover Memo Memo Exhibit A - Investment Policy Ord. No. 2018-06 Adopting an Amended Investment Policy B) 18-2658 Ordinance #2018-09 “Amending Required Review of Councilmember Items” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING ARTICLE II, “CITY COUNCIL,” IN CHAPTER 2, “ADMINISTRATION,” OF THE CITY CODE OF ORDINANCES BY REVISING THE PROCEDURES FOR THE REVIEW BY THE ADMINISTRATION OF CITY COUNCIL ITEMS BEFORE BEING PLACED ON AN AGENDA FOR A CITY COUNCIL MEETING; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Attachments: Ord. No. 2018-09 Amending Required Review of Councilmember Items Second Reading City of Doral, FL Page 13 Council Meeting Meeting Agenda - Final-revised April 11, 2018 C) 18-2580 Ordinance #2018-05 “FY 2017-2018 Budget Amendment” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PROVIDING FOR AN AMENDMENT AND INCREASE OF THE GENERAL FUND BUDGET OF THE CITY OF DORAL FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Finance Attachments: Staff Report 18-2580 Memo Ord. No. 2018-05 FY 2017-2018 Budget Amendment Legislative History 2/13/18 Council Meeting approve on First Reading 25) Adjournment Notice to the Public Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. City of Doral, FL Page 14