Council Meeting

8401 N.W. 53RD TERR. City of Doral, FL DORAL, FL 33166 Meeting Agenda - Final Council Meeting Mayor Juan Carlos Bermudez Vice Mayor Ana Maria Rodriguez Councilman Pete Cabrera Councilwoman Christi Fraga Councilwoman Claudia Mariaca Charter Officials Edward Rojas, City Manager Connie Diaz, City Clerk Luis Figueredo, City Attorney Wednesday, October 10, 2018 10:00 AM Council Chambers 10:00 A.M. Morning Session 1) Call to Order / Roll Call of Members 2) Pledge of Allegiance 3) Invocation 4) Agenda / Order of Business 5) Public Comments 6) Consent Agenda A) 18-2886 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE CITY CLERK TO PUBLISH LEGAL ADVERTISEMENTS IN THE DAILY BUSINESS REVIEW, THE MIAMI HERALD AND ANY OTHER LOCAL NEWSPAPERS AS REQUIRED BY FLORIDA STATE STATUTES AND SECTION 2-71 OF THE CITY OF DORAL CODE OF ORDINANCES, OR OTHER ADVERTISEMENTS AS MAY SEEM FIT; IN THE AMOUNT BUDGETED FOR FY 18-19; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Memo Res. No. 18-Authorizing City Clerk Advertising FY 18-19 City of Doral, FL Page 1 Council Meeting Meeting Agenda - Final October 10, 2018 B) 18-2887 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, DESIGNATING THE CITY CLERK AND TWO MIAMI-DADE COUNTY COURT JUDGES AS THE CANVASSING BOARD IN THE EVENT A RUNOFF ELECTION IS NECESSARY ON DECEMBER 11, 2018 FOR THE CITY COUNCIL POSITIONS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Memo 2018-12-11 Administrative Order Canvassing Doral Runoff Res. No. 18-Designating Canvassing Board for 2018 Run-Off Election C) 18-2888 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE COUNCIL ZONING MEETING SCHEDULE FOR CALENDAR YEAR 2019; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Memo Res. No. 18-Approving 2019 Zoning Meeting Schedule D) 18-2901 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF FORTIVOICE™ ENTERPRISE PHONE SYSTEMS FOR CITYWIDE FACILITIES FROM UNITED DATA TECHNOLOGIES VIA NATIONAL COOPERATIVE PURCHASING ALLIANCE NCPA-01-65 WITH FORTINET, INC. IN AN AMOUNT NOT TO EXCEED $69,174.92; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 18-2901 Memo City of Doral Fortinet Voice Solution UDT Quote UDT PSA Blue Ally Quote CSPI Quote NCPA Vendors Fortinet Res. No. 18-Purchase of Telecommunications Enterprise Systems Upgrade City of Doral, FL Page 2 Council Meeting Meeting Agenda - Final October 10, 2018 E) 18-2902 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF DELL EMC ISILON A200 CENTRALIZED SURVEILLANCE STORAGE EQUIPMENT FOR CITYWIDE FACILITIES FROM ROUND TOWER VIA NASPO VALUEPOINT CONTRACT MNWNC-109 WITH DELL EMC. IN AN AMOUNT NOT TO EXCEED $78,313.84; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTUAL DOCUMENTS AND EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 18-2902 Memo Round Tower Quote Flagler Technologies Quote R2 Unified Quote MNWNC Contract Res. No. 18-Purchase of Surveillance Centralized Storage F) 18-2907 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE USE OF THE EXISTING AGREEMENT BETWEEN THE STATE OF FLORIDA AND DELL INC. FOR THE PROVISION OF CITY HARDWARE NEEDS; PURSUANT TO THE EXISTING AGREEMENT BETWEEN DELL INC. AND THE STATE OF FLORIDA ALTERNATE CONTRACT, WHICH WAS COMPETITIVELY ENTERED INTO IN A MANNER SIMILAR TO THAT SET FORTH IN CHAPTER 2, ARTICLE V, OF THE CITY CODE OF ORDINANCES; AUTHORIZING THE CITY MANAGER TO EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY WITH RESPECT TO THE AGREEMENT APPROVED HEREIN; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Information Technology Attachments: Staff Report 18-2907 Memo WSCA Addendum Res. No. 18-Agreement with Dell for Hardware City of Doral, FL Page 3 Council Meeting Meeting Agenda - Final October 10, 2018 G) 18-2904 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE CONCEPTUAL DESIGN PLAN FOR THE DOWNTOWN DORAL CULTURAL ARTS PAVILION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 18-2904 Cover Memo Memo Exhibit A- Conceptual Renderings Res. No. 18-Conceputal Design for the Downtown Doral Cultural Arts Pavilion H) 18-2905 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING THE AWARD OF REQUEST FOR PROPOSALS #2018-22 “HOLIDAY PARK AND TREE LIGHTING DISPLAY” TO THE TOP RANKED PROVIDER AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FLORIDA CDI LLC. FOR THE PROVISION OF PROVIDING THE CITY’S HOLIDAY PARK AND TREE LIGHTING DISPLAY AT DOWNTOWN DORAL PARK AND THE DORAL GOVERNMENT CENTER FOR A PERIOD OF THREE (3) YEARS, WITH TWO (2) ONE (1) YEAR RENEWALS FOR A TOTAL OF FIVE (5) YEARS IN AN AMOUNT NOT TO EXCEED THE BUDGETED FUNDS FOR THIS PROJECT PER FISCAL YEAR; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Parks and Recreation Attachments: Staff Report 18-2905 Cover Memo Memo RFP 2018-22 Holiday Park and Tree Lighting Display RFP 2018-22 Florida CDI LLC DBA Christmas Designers - Bid Submittal RFP 2018-22 Plant Professionals - Bid Submittal RFP 2018-22 Greensleeves Inc - Bid Submittal RFP 2018-22 Rentokil DBA Ambius - Bid Submittal RFP 2018-22 Miami Christmas Lights - Bid Submittal RFP 2018-22 AGC Electric Inc - Bid Submittal Res. No. 18-Award of Holiday Park and Tree Lighting Display City of Doral, FL Page 4 Council Meeting Meeting Agenda - Final October 10, 2018 I) 18-2850 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AWARDING INVITATION TO BID #2018-21 FOR “MOTORCYCLE LEASING SERVICES AND ACCESSORIES” TO JS FLORIDA MOTORSPORT LLC DBA ALLIGATOR ALLEY HARLEY DAVIDSON; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH JS FLORIDA MOTORSPORT LLC DBA ALLIGATOR ALLEY HARLEY DAVIDSON FOR THE PROVISION OF MOTORCYCLE LEASING SERVICES AND ACCESSORIES FOR THE POLICE DEPARTMENT IN AN AMOUNT NOT TO EXCEED $343,126.80 AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 18-2850 Memo 2018-21 ITB Harley Davidson Police Motorcycle Leases with Addendum 2018-21 ITB Alligator Alley Harley Davidson - Bid Submittal 2018-21 ITB Peterson's Harley-Davidson of Miami - Bid Submittal Pre-Bid Sign in Sheet - Actual Award Sheet Bid Tabulation Res. No. 18-Motorcycle Lease Agreement Police Department City of Doral, FL Page 5 Council Meeting Meeting Agenda - Final October 10, 2018 J) 18-2897 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, PURSUANT TO SECTION 2-322 OF THE CITY CODE OF ORDINANCES, APPROVING THE PURCHASE OF SIXTEEN (16) NEW MARKED POLICE VEHICLES IN AN AMOUNT NOT TO EXCEED $380,860.80 VIA THE AGREEMENT WITH THE STATE OF FLORIDA CONTRACT NO. 03-25100000-A WITH PRESTIGE FORD AND RETROFITTING FROM PUBLIC SAFETY SUPPLY IN AN AMOUNT NOT TO EXCEED $104,288.00 FOR A TOTAL NOT TO EXCEED $485,148.80; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO AN AGREEMENT, SUBJECT TO APPROVAL AS TO FORM AND LEGAL SUFFICIENCY BY THE CITY ATTORNEY, FOR THE PURCHASE; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Police Attachments: Staff Report 18-2897 Memo Exhibit A Exhibit B State Contract 2017 Motor Vehicles ITB State of Florida Contract #25100000-18-1 Res. No. 18- Approving the Purchase of Sixteen (16) Marked Police Vehicles K) 18-2847 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE ADOPTION OF MIAMI DADE COUNTY CONTRACT NO. FB-00361 FOR THE PROVISION OF FLEET MAINTENANCE MECHANICS, AS REQUIRED, IN AN AMOUNT NOT TO EXCEED ANNUAL BUDGETED FUNDS FOR THESE SERVICES; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 18-2847 Cover Memo Memo MDC - Temp services FB-00361 MDC- Temp Services - Roadmap Contract Employee Services Res. No. 18-Adoption of Miami Dade County Contract for Employee Services City of Doral, FL Page 6 Council Meeting Meeting Agenda - Final October 10, 2018 L) 18-2899 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE ADOPTION OF MIAMI DADE COUNTY CONTRACT NO. FB-00399 FOR THE PURCHASE OF AUTOMOTIVE AND TRUCK PARTS, ACCESSORIES, AND SPECIALIZED AUTOMOTIVE REPAIR SERVICES, AS REQUIRED, IN AN AMOUNT NOT TO EXCEED ANNUAL BUDGETED FUNDS FOR THESE SERVICES; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 18-2899 Cover Memo Memo Roadmap Solicitation with Addendum Vendor Contact List Res. No. 18-Adoption of Miami-Dade County Contract for Vehicle Parts M) 18-2903 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AUTHORIZING THE ADOPTION OF MIAMI DADE COUNTY CONTRACT NO. 8318-5/17 FOR THE PURCHASE OF VARIOUS PETROLEUM PRODUCTS SUCH AS OILS, GREASES, LUBRICANTS, COOLANTS, ETC. IN AN AMOUNT NOT TO EXCEED ANNUAL BUDGETED FUNDS FOR THESE SERVICES; AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT AND TO EXPEND BUDGETED FUNDS IN FURTHERANCE HEREOF; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 18-2903 Cover Memo Memo Oil Prices Roadmap Res. No. 18-Adoption of Miami-Dade County Contract for the Purchase of Petroleum Products City of Doral, FL Page 7 Council Meeting Meeting Agenda - Final October 10, 2018 N) 18-2900 A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING A WORK ORDER BETWEEN THE CITY OF DORAL AND BCC ENGINEERING FOR THE PROVISION OF LOCAL AGENCY PROGRAM (LAP) GRANT MANAGEMENT FOR YEAR 5B OF THE CANAL BANK STABILIZATION PROGRAM IN AN AMOUNT NOT TO EXCEED $26,390.60; RECOGNIZING THAT BCC ENGINEERING IS A CITY OF DORAL PRE-QUALIFIED VENDOR; AUTHORIZING THE CITY MANAGER TO EXECUTE THE WORK ORDER AND EXPEND BUDGETED FUNDS ON BEHALF OF THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: Public Works Attachments: Staff Report 18-2900 Cover Memo Memo Work Order BCC Fee Proposal Res. No. 18-Work Order Local Agency Program (LAP) Grant Management Year 5B Proclamation / Key to the City Requests O) 18-2913 Proclamation for Red Ribbon Week (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: 2018-10-23 to 31 Red Ribbon Week Request 2018-10-23 to 31 Red Ribbon Week Clauses P) 18-2914 Proclamation for Walk to End Alzheimer's Day (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: 2018-11-03 Walk to End Alzheimer's Day Request 2018-11-03 Walk to End Alzheimer's Day Clauses 7) Approval of Minutes A) 18-2889 September 4, 2018 - Council Workshop Minutes Sponsors: City Clerk Attachments: 2018-09-04 Council Workshop - DRAFT MINUTES B) 18-2890 September 4, 2018 - 1st Budget Hearing Minutes Sponsors: City Clerk Attachments: 2018-09-04 1st Budget Hearing FY 2018-2019 - DRAFT MINUTES City of Doral, FL Page 8 Council Meeting Meeting Agenda - Final October 10, 2018 C) 18-2891 September 12, 2018 - Council Meeting Minutes Sponsors: City Clerk Attachments: 2018-09-12 Council Meeting - DRAFT MINUTES D) 18-2892 September 18, 2018 - 2nd Budget Hearing Minutes Sponsors: City Clerk Attachments: 2018-09-18 2nd Budget Hearing FY 2018-2019 - DRAFT MINUTES E) 18-2893 September 26, 2018 - Council Zoning Meeting Minutes Sponsors: City Clerk Attachments: 2018-09-26 Council Zoning Meeting - DRAFT MINUTES 8) Presentations A) 18-2895 Keep Doral Beautiful Business Award Sponsors: Code Compliance Attachments: Cover Memo Memo Presentation B) 18-2898 Presentation by FDOT for the Advanced Freight Mobility Solutions (AFMS) Sponsors: Public Works Attachments: Memo FDOT AFMS Summary 9) Discussion Items A) 18-2906 Discussion: Legislative Priorities Sponsors: City Manager Attachments: Memo B) 18-2912 Discussion: “Pedestriart” Urban Art Project by Leonel Matheu for The City of Doral During Art Basel Week 2018 (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: Mayor Memo Vetting Memo Budget Proposal Draft New Times Article Project Information City of Doral, FL Page 9 Council Meeting Meeting Agenda - Final October 10, 2018 C) 18-2910 Discussion: Google Workshop for Small Businesses (Requested by Councilwoman Mariaca) Sponsors: Mariaca Attachments: Councilmember Memo Vetting Memo D) 18-2911 Discussion: AAA Seniors and Teens Defensive Driving Program (Requested by Councilwoman Fraga) Sponsors: Fraga Attachments: Councilmember Memo Vetting Memo Sample Program Announcement Senior and Teen Defensive Driving Course Materials 10) Mayor's Report 11) Council Comments 12) City Manager's Report i. Department Reports A) 18-2908 Department Reports - September 2018 Sponsors: City Manager Attachments: Building Department Monthly Report - September 2018 Code Compliance Department Monthly Report - September 2018 Parks and Recreation Department Monthly Report - September 2018 Planning and Zoning Department Monthly Report - September 2018 Public Works Department Monthly Report - September 2018 13) City Attorney's Report 14) City Clerk's Report A) 18-2909 City Clerk’s Office September 2018 Monthly Report Sponsors: City Clerk Attachments: City Clerks Office September 2018 Monthly Report 15) Adjournment / Break (Prior to Evening Session) 6:00 P.M. Evening Session City of Doral, FL Page 10 Council Meeting Meeting Agenda - Final October 10, 2018 16) Call to Order / Roll Call of Members 17) Pledge of Allegiance 18) Invocation 19) Agenda / Order of Business 20) Public Comments 21) Public Hearings First Reading A) 18-2894 Ordinance #2018-22 “Amending Policies and Procedures for Advisory Boards” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING ARTICLE III, “BOARDS, COMMITTEES, COMMISSIONS,” IN CHAPTER 2, “ADMINISTRATION,” OF THE CITY CODE OF ORDINANCES; CONSOLIDATING CERTAIN ADVISORY BOARDS; UPDATING POLICES AND PROCEDURES FOR ADVISORY BOARDS; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR INCORPORATION INTO THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Sponsors: City Clerk Attachments: Memo Ord. No. 2018-22Amending Policies and Procedures for Advisory Boards City of Doral, FL Page 11 Council Meeting Meeting Agenda - Final October 10, 2018 B) 18-2915 Ordinance #2018-23 “Business Tax Receipt Financial Disclosure” AN ORDINANCE OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, AMENDING ARTICLE III “BUSINESS TAX” OF THE CITY CODE OF ORDINANCES BY REVISING THE APPLICATION PROCEDURES FOR A BUSINESS TAX RECEIPT TO INCLUDE A NOTARIZED STATEMENT DISCLOSING ANY AND ALL PARTIES FINANCIALLY AND OR CONTRACTUALLY INTERESTED IN THE BUSINESS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE (Requested by Mayor Bermudez) Sponsors: Bermudez Attachments: Mayor Memo Ord. No. 2018-23 Business Tax Financial Disclosure 22) Adjournment Notice to the Public Anyone wishing to obtain a copy of an agenda item may contact the City Clerk at 305-593-6725 or view the agenda packet on the City’s website at www.cityofdoral.com or at City of Doral Government Center, Office of the City Clerk, 8401 N.W. 53rd Terrace, Doral, Florida 33166, during regular business hours (Monday – Friday, 8:00 A.M. – 4:30 P.M.). Pursuant to Florida Statute 286.0105, anyone wishing to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing shall need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any invocation that may be offered before the official start of the Council meeting shall be the voluntary offering of a private citizen/member of the clergy, to and for the benefit of the Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council, and the Council is not allowed by law to endorse the religious beliefs or views of this, or any other speaker. City of Doral, FL Page 12