City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING FEBRUARY 19, 2013 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 A.M., Tuesday, February 19, 2013 with the following members present: Mayor Mike Schmitz, Associate Commissioners James H. Reading, Amos M. Newsome, Jr., Albert Kirkland, Critt Snellgrove, Taylor Barbaree and Hamp Baxley. Also present were City Manager Michael West, City Clerk Pam McCoy, Administrative Assistant Tammy Danner, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Schmitz called the meeting to order. Pastor Mike Grimes, Grandview Baptist Church, then led in prayer, afterwhich Commissioner Barbaree led in the Pledge of Allegiance to the Flag. Commissioner Barbaree moved that the Minutes of the Meeting of February 5, 20 12, be approved, motion seconded by Commissioner Snellgrove and unanimously approved. Mayor Schmitz presented and read a proclamation, proclaiming February, 2013 as “Through With Chew Week” in the City of Dothan. Michelle Garrett and Judy Guiler, Wiregrass Tobacco Free Coalition were present for the proclamation. Mayor Schmitz presented and read a proclamation, proclaiming February, 2013 as “Arbor Day” in the City of Dothan. Dan Williams, Horticulturalist was present for the proclamation. Commissioner Snellgrove reminded everyone that the AAHSSA South Regional Basketball Tournament is going on at the Civic Center February 19-23. He invited everyone to come out and support this event. Commissioner Snellgrove welcomed Mike Manuel, Chief Financial Officer to the meeting. Commissioner Baxley wished Jerry Corbin a belated “Happy Birthday”! Commissioner Newsome asked if anything could be done to dry up the water on the north side of the Wiregrass Museum of Art to help with parking for this tournament. Mr. West said we have looked at that; it is on private property. Mr. West said we had hoped to work something out with the property owner, but we have not been able to do that. Commissioner Newsome said that is an eye sore, especially for our tournament. He said it would appear that the property owner would not object to some clean sand spread out there. Mr. West said the drainage there is toward the building and we did not want to increase drainage toward the building and become liable for something. Mr. West said we will look at that again to see if we can work something out. Mayor Schmitz recognized Jansen Tidmore, Executive Director of the Downtown Dothan Redevelopment Authority and welcomed him to the meeting. Mayor Schmitz said under Jansen’s leadership the downtown has great vision and good things are happening. City Manager West reminded the Commission of the Work Session to be held at 2:00 today in the Commission Chambers. The Commission will receive the first ov er view of what Barge, Waggoner, Sumner and Cannon has done regarding the Dothan Clean Water Program. City Manager West reiterated Commissioner Snellgrove’s comments regarding the basketball tournament going on at the Dothan Civic Center this week. City Manager West reminded everyone of the on-going road work on S. St. Andrews Street as well as N. Foster Street and asked everyone to take caution going through those areas. Minutes of the Board of Commissioners – February 19, 2013, continued. City Manager West announced that the City will be hosting the Alabama Super Senior Tennis Tournament March 8-10, 2013 at the Westgate Tennis Complex, Azalea Center and Dothan Country Club. Commissioner Barbaree asked Mr. West to update the Commission at the next Commission meeting on what ALDOT’s plans are for 605 (formerly Brannon Stand), which used to be maintained by the County. He said he has received several questions about what improvements the State is planning on that route, specifically, in the city limits. Mr. West said he would contact ALDOT. Mayor Schmitz introduced the application of Marquita Warren for a Retail Beer and Table Wine License for Columbia Highway Mini Mart, located at 912 Columbia Highway. Commissioner Newsome moved for approval, motion seconded by Commissioner Kirkland and unanimously carried. Mayor Schmitz introduced Ordinance No. 2013-32 (recorded in Ordinance Book No. _______at Page_______), declaring property located on Burdeshaw Street as surplus and no longer needed for public or municipal purposes and conveying the property to the Dothan Downtown Redevelopment Authority to be used for a senior citizens development project. (First appearance was on February 5, 2013.). Commissioner Barbaree moved for adoption, motion seconded by Commissioner Snellgrove and upon the motion being put to vote, those voting “yea,” were Schmitz, Reading, Kirkland, Snellgrove, Barbaree and Baxley; “nay:” Newsome. The motion was carried by the majority of six “yeas” to one “nay.” Mayor Schmitz introduced Resolution No. 2013-33 (recorded in Ordinance Book No._______at Page_______), approving the closing and vacation of unimproved right-of-way located in Royal Estates in the Highlands. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Barbaree. City Manager West stated that this is a portion of a road where nothing has ever been built on it and there are no plans to build on it. He said the City is going to split the right-of- way down the middle and convey it back to the owners of the property on each side. Attorney Pete McInish, representing petitioners stated that this is an unimproved right-of-way that was initially put into the original plat of the Highlands Subdivision. Mr. McInish said when they came in and added another subdivision they put a cul-de-sac, which essentially curtailed the need for the right-of-way. He said the petitioners are asking that the unused right-of-way be vacated such that two of the petitioners will own the remainder of the property where the right-of-way was. He said eventually there will be a petition to plat part of the property behind this which can be improved. There being no further discussion the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-34 (recorded in Ordinance Book No._______at Page_______), Issuing an emergency purchase order to Klapal Contracting, Inc. for approximately $45,120.00 to rebuild a section of Horace Shepard Road and appropriating funds for said rebuild. Commissioner Snellgrove moved for adoption, motion seconded by Commissioner Kirkland. City Manager West said this was a wash out of part of the road from last Monday’s rain. He said this is located in the Industrial Park; we need to get this taken care of because the road is unsafe. There being no further discussion the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-35 (recorded in Ordinance Book No._______at Page_______), entering into a contract with Lose and Associates, Inc. for the design of the Westgate Indoor Wellness Pool and the Andrew Belle Recreational Pool in the amount of $154,950.00 and appropriating funds for said design. Commissioner Reading moved for adoption, motion seconded by Commissioner Newsome. Commissioner Kirkland said he wants us to keep working on our old facilities like Doug Tew and not forget them. There being no further discussion the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-36 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the State of Alabama for construction improvements including engineering and inspection for the CR-25 (Denton Road) adding lanes from SR-210 (Ross Clark Circle) to Westgate Parkway at a cost of $7,347,154.00 with the City’s portion being $1,469,433.00 and appropriating funds for said project. Mayor Schmitz stated that Minutes of the Board of Commissioners – February 19, 2013, continued. the City Manager has requested that this resolution be amended by removing Section 2 - Appropriating funds. City Manager West explained that the City is required to present a Capital Improvement Program to the Commission by April 15th. He said with all of the projects going on, he and Angela Palmer have been looking at possibly what we could fund out of those ourselves. He said they would like to wait and look at the whole picture before appropriating these funds. Mr. West said the earliest this project could get done is 2015. He said this is an MPO project and you are entering into an agreement with ALDOT to move forward with that project. Mr. West said the first portion will be an ATRIP project which is going to be the bridge that has been approved. He said we have our share of those funds appropriated to be able to cover the costs. Commissioner Baxley moved to amend the resolution as requested, motion seconded by Commissioner Snellgrove and unanimously carried. Commissioner Baxley then moved to approve the resolution as amended, motion seconded by Commissioner Barbaree. Commissioner Barbaree asked Mr. West to email the Commissioners what this work will entail. He said he had a business owner call him yesterday and wanted to know how this might affect their business. Public Works Director Jerry Corbin said they are underway with the design and they have started identifying some of the tracts that will have to be acquired through right-of-way acquisitions. He said some of those will be permanent easements, some temporary construction easements and some permanent right-of-way acquisitions. Mr. Corbin said they have identified thirty parcel owners from one end of the project to the other. He said it is a mixture of commercial and residential. Mr. Corbin said the right-of-way acquisitions are part of their work yet to be totally identified. He said the construction is not anticipated before 2015 and between now and then the right-of- way acquisitions will have taken place. Mr. Corbin said there will be some delays and inconveniencies during construction as any other construction project but as always, the requirement is to leave access to businesses at all times. Mr. Corbin said the plan is to widen that road to a five-lane section to tie into the five lane section we took right below Westgate on the Westgate Widening Project. He said it is about .9 miles in total length and will be a great improvement to help move traffic through there. Commissioner Baxley said we have had an acquisition before and then asked Mr. Corbin if he would stay on top of this and make sure that does not happen again. Mr. Corbin said yes. Commissioner Reading said he had a friend to get killed at the bottom of the hill on that bridge a few years ago. He said once we get started we want to go to the walls on it. Mr. Corbin said we found favor with the State to get ATRIP funds. He said bridges are a priority in that program and the Denton Road Bridge was our lowest rated bridge in our entire system for the City. He said it well qualified for that money and they did give that to us. Mr. Corbin said that portion of the project will move faster than the rest of the construction of the road. There being no further discussion the resolution was unanimously approved. Mayor Schmitz introduced Resolution No. 2013-37 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on April 2, 2013. Commissioner Barbaree moved for adoption, motion seconded by Commissioner Snellgrove and unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-38 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be nuisances by Resolution Number 2012-289 and 2012-333 and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Newsome moved for adoption, motion seconded by Commissioner Barbaree and unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-39 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Wiregrass Rehabilitation Center for the purpose of expanding its facility as identified in the Community Development Block Grant 2012 Annual Action Plan and appropriating funds for said agreement. Commissioner Barbaree moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Minutes of the Board of Commissioners – February 19, 2013, continued. Mayor Schmitz introduced Resolution No. 2013-40 (recorded in Ordinance Book No._______at Page_______), authorizing a Petty Cash Fund increase in the amount of $500.00 to be released to the Leisure Services Department to be used at the Westgate Softball Complex. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-41 (recorded in Ordinance Book No._______at Page_______), approving the payment of invoices for the month of January, 2013 in the amount of $11,726,321.57. Commissioner Reading moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-42 (recorded in Ordinance Book No._______at Page_______), appointing Larry Sapp as a member of the Dothan Municipal Housing Code Abatement Board. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-43 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Underground 3 Phase Pad Mount Gresco Capstone $7,579.00 Transformer Loop Feed, Dead Front Dothan, AL KVA 300 Primary Voltage 7620-13200 With 277/480 Secondary Voltage Load Loss 3027, No Load Loss 467 Underground 3 Phase Pad Mount Howard Industries $6,252.00 Loop Feed, Dead Front Transformers Laurel, MS 150 KVA, Primary Voltage 7620-13200 With 120/208 Secondary Voltage Load Loss 2229, No Load Loss 110 Underground 3 Phase Pad Mount Mayer Electric $8,788.00 Transformer Loop Feed, Dead Front Dothan, AL KVA 500 Primary Voltage 7620-13200 With 277/480 Secondary Voltage Load Loss 4885, No Load Loss 697 Manual Switch Gear 3 Phase Quoted Gresco Capstone $12,334.00 With SMU-20 Fuse Units with no Dothan, AL Spares or DBU Fuse Units with no Spares $12,117.00 Spare DBU Fuse Units $106.00 Spare SMU-20 Fuse Units $141.00 Baseball/Softball Chin-Strap Riddell Athletic $.85 Elyria, OH Port Authority Shirts-Various Screentech $14.75-17.75 Gildan T-Shirt-Various Dothan, AL $ 4.95-11/50 Sporttek Shirts-Various $10.75-21.00 Baseball Caps Playmaker Embroidery $ 7.90 Dothan, AL $ 8.45 $ 8.90 Mesh Equipment Bags BSN Sports $ 2.29 Home Plate Baseball/Softball Official Dallas, TX $12.88 Pitcher’s Plate Baseball/Softball Stepdown Official Size $32.96 Scorebooks $ 2.77 Shin Guard Hooks $ 7.98 Softball Augusta 556 V-Neck with C & M Sporting Goods Screen Printing-Various Dothan, AL $ 8.95-12.95 New Team Art Work $10.00 All Star Uniforms Softball Youth & Adult $19.95 & 21.95 Matching Shorts Youth & Adult $12.95 All Star Uniforms Baseball 2-Button Jersey Youth & Adult $14.95 & 16.95 Mizuno Catcher’s Mitt Girls Softball $ 49.95 Home Plate Baseball-Major League $ 49.95 Bases Hollywood Impact Sets HIB Only $ 225.00 Minutes of the Board of Commissioners – February 19, 2013, continued. Bases Hollywood Impact Sets HIBL $ 200.00 All Star Uniform Softball or Hatworld dba Anaconda Baseball Pants Lake Katrine, NY $ 9.80-13.75 Youth or Adult & Baseball Belted $ 9.80-14.50 Pitchers Plates-Official & Stepdown $ 8.95 & 28.25 Skull Caps-Coaches Adult $15.35 Incrediball 9” $32.40 Bats-Various $25.75-75.95 Catchers Headgear Softball All Star $27.95 Coach’s Shirts Etc. & Art-$1 Pennant Sports $4.85-6.29 Russel 2 Button Model 2542 Birmingham, AL Omk & Art-$1 $6.50-7.95 Catcher’s Mitt Baseball Mizuno GXC93 (DM) $46.95 Baseball Louisville Slugger HXCM (DB) $44.95 Equipment Bags Canvas Nylon $10.50 Home Plate Softball Removable Adult $33.10 Softball Tee’s $10.25 Baseball & Softball Shin Guards $24.95 Balls Tournament Baseball Pennant $33.75 Balls Wilson A16066B DBM1 $26.90 Baseball Regular Season Diamond DDB $26.90 Softballs – Synthetic & Leather $29.50 & 38.50 Incrediball yellow 11” $32.00 Throat Protectors $1.00 Batting Helmets $18.80 Bats Baseball Easton $39.50 Bats Louisville $239.00 Softball & Baseball Body Protectors – Various $18.00-18.95 Catchers’ Headgear $33.15 Other Purchases: Fujitsu Tablet No Fault Warranty Pinnacle Networx $17,157.00 Upgrade w/Solid State Disk Eclectic, AL Drive for the new 43 MDTs @ $399.00 each State Contract T507 Traffic Marking Paint Supplies. Ennis Paint, Inc. $17,140.00 T-155 State Bid Items-Contract Ennis, TX $ 8,570.00 4012505 Line 00001 Paint, Class H1, High Build, Traffic Line Yellow 2. Line 00003 Paint, Class H1, White $25,710.00 Batteries for Vehicles & Equipment, Carquest $60,000.00 Etc. Purchase through US Dothan, AL Communities Professional Services-Matter 001 Baker, Donelson Bearman, $513.72 Project Number 850310 Caldwell Atlanta, GA Commissioner Kirkland then moved for adoption of Resolution No. 2013-43, motion seconded by Commissioner Baxley. Ms. Ruth Nelson asked what the process was to place bid items on the agenda. Mayor Schmitz asked Ms. Nelson to meet with the City Manager after the meeting and he could explain the process. There being no further discussion the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2013-44 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Gregory Benton Certified Law Enforcement Executive $ 796.58 Program Florence, AL Benny Baxley Virtual Alabama School Safety Summit $ 274.00 Scott Ruddock Montgomery, AL SRO Sergeant (TBA) Peter Markow Job Fair $ 20.00 Donald Petersen Ft. Rucker, AL Minutes of the Board of Commissioners – February 19, 2013, continued. Raemonica Carney Job Fair $ 120.00 Donald Petersen Montgomery, AL Raemonica Carney Job Fair $ 20.00 Donald Petersen Troy, AL Jerry Moore 18U District Basketball Tournament $ 800.00 Greenville, AL Craig Dempsey 14U District Basketball Tournament $ 800.00 Eufaula, AL Tony Black ARPA 10U District Basketball Tournament $ 1,600.00 Chad Daniels Eufaula, AL Scott Heath Pressure Point Control Tactics $ 1,000.00 Jason Penn Ozark, AL William Wozniak Ken Long Doug Magill Police Internal Affairs $ 1,595.00 Jacksonville, FL John Koehler Power Line Design & Staking Stage 1 $ 3,502.08 Kenton James Nashville, TN M. Van Mashburn KME Plant – Fire Apparatus Mid-Building $ 00.00 C. Adam McLendon Conference David Childs Nesquehoning, PA Adrian Crittenton 2013 Regional Seminars for Municipal $ 1,912.00 LaChristy Gartmond Court Officials Adrienne Smith Birmingham, AL Mamie McCory Alabama Jail Association $ 616.00 David Lewis Huntsville, AL Charles Parker Stephanie Johnson Will Benny FBI-LEEDA Command Institute $ 2,508.00 Richmond, VA Tim Douglas Southeastern Meter School and $ 1,099.02 Daniel Bryant Conference Michael Clements Auburn, AL Will Benny Advanced Law Enforcement Rapid $ 330.00 Will Glover Response Training Mobile, AL Travis Faulk International Code Council Certification $ 290.00 Exam Birmingham, AL Craig Scurlock Alabama Compliance Implementation and $ 374.00 Travis Faulk Evaluation Guide-Workshop Montgomery, AL Glenn Tucker Alabama Association of Plumbing, Gas & $ 340.00 Mechanical Inspectors 50th Annual Educational Conference Auburn, AL Commissioner Reading then moved for adoption of Resolution No. 2013-44, motion seconded by Commissioner Barbaree and unanimously carried. Commissioner Reading moved for acceptance of an easement from W.C. Hall, Chad D. Hall and Lucretia Hall needed for improvements to storm drainage facilities at 1050 Headland Avenue, motion seconded by Commissioner Barbaree and unanimously carried. Commissioner Barbaree moved for acceptance of easements from Watson & Downs Investments, LLC, Steven Dale Smith, a/k/a Steven D. Smith, Manufacturing Properties and Watwood Investments needed for water utility improvements on West Main Street, motion seconded by Commissioner Kirkland and unanimously carried. Minutes of the Board of Commissioners – February 19, 2013, continued. Commissioner Kirkland moved for acceptance of easements from Richard Scott Rumley, Sr. and Nelson Brokerage, LLC needed for utility improvements on South Saint Andrews Street, motion seconded by Commissioner Barbaree and unanimously carried. Commissioner Reading moved to approve a claim by Klaus and Eugenia Damos, motion seconded by Commissioner Barbaree and unanimously carried. There being no further business, Commissioner Reading moved that the meeting be adjourned, motion seconded by Commissioner Barbaree and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Pam McCoy, City Clerk Approved: /s/Mike Schmitz, Mayor /s/James H. Reading, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/Critt Snellgrove, Associate Commissioner /s/Taylor Barbaree, Associate Commissioner /s/Hamp Baxley, Associate Commissioner BOARD OF CITY COMMISSIONERS