City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING MARCH 18, 2014 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 A.M., Tuesday, March 18, 2014 with the following members present: Mayor Mike Schmitz, Associate Commissioners Kevin Dorsey, Albert Kirkland, John Ferguson, and Hamp Baxley. Commissioners Amos M. Newsome, Jr. and Taylor Barbaree were absent. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Schmitz called the meeting to order. Pastor Stacy Turney, Church at the Crossing, then led in prayer, afterwhich Commissioner Kirkland led in the Pledge of Allegiance to the Flag. Commissioner Baxley moved that the Minutes of the Meeting of March 4, 2014, be approved, motion seconded by Commissioner Ferguson and unanimously approved. Mayor Schmitz presented and read a proclamation, proclaiming March 19, 2014 as “Kick Butts Day” in the City of Dothan. Judy Guiler, Dothan-Houston County Substance Abuse Partnership and Austin Smith, Dothan High School’s SADD Club, were present for the proclamation. Mayor Schmitz presented and read a proclamation, proclaiming April 5, 2014 as “Houston County Gives Day” in the City of Dothan. David Duke, Executive Director, Wiregrass United Way 2-1-1, Southeast Alabama, Julie Gonzalez, Development Director, Wiregrass Area United Way Food Bank, and other representatives from local nonprofit organizations, were present for the proclamation. Mayor Schmitz presented and read a proclamation, proclaiming March 29, 2014 as “Welcome Home Day” in the City of Dothan. Max Roberts, Vietnam Veterans Chapter 373, Ed Pritchard, VFW Commander and Patriot Guard Riders were present for the proclamation. Mayor Schmitz announced a “Welcome Home Day” event to be held at 10:00 a.m. on Saturday, March 29th at the Westgate Library Branch to recognize all Vietnam Veterans, and he encouraged the public to attend. Commissioner Dorsey announced a community meeting to be held at the Andrew Belle Community Center on Thursday, March 20th from 6:00 p.m. to 7:30 p.m. to discuss stray dogs, job creation and the upcoming symposium. Commissioner Kirkland announced the Dothan Education Foundation is sponsoring a Steering Committee to look at ways to make the school system even better. He said he believes great things will come out of this and a full report will be provided in the future. Commissioner Baxley requested the status of a policy regarding legal remedies available to the City to enforce maintenance and replacement of poles by companies who utilize them for their equipment. City Manager West said City Attorney Len White has provided a written opinion and he will be meeting with City Attorney White and Dothan Utilities Director Billy Mayes today to review that opinion before forwarding to the Commission. Commissioner Baxley requested the status of adding a consent agenda to the regular agenda as mentioned during the planning session held in January, 2014. City Manager West said City Attorney White has spoken with the Alabama League Minutes of the Board of Commissioners – March 18, 2014, continued. of Municipalities and discussions are being held regarding this matter. He said the hope is to add the consent agenda within the next couple of meetings. Mayor Schmitz said he is looking forward to next week’s U.S.-China Manufacturing Symposium. He said this is an international event with people coming from all over the world, and he expressed appreciation for all the hard work the City has done in hosting this event. City Manager West asked for patience from those who will be traveling and conducting business downtown on Thursday, March 27th and Friday, March 28th as there will be some detours, restricted parking areas and no drive-thru utility collections during the symposium event. City Manager West announced the next session of Dothan 101 will start on Tuesday, April 15th and will run for nine weeks. City Manager West announced the Dothan American League will hold their opening ceremonies at Doug Tew on Monday, March 31st at 5:45 p.m. Mayor Schmitz introduced the application of Jerrilyn Evans for a Lounge Retail Liquor License-Class I (on or off premises) for Overtime Sports Bar and Lounge, located at 3803 Ross Clark Circle, Suite 3. Commissioner Baxley moved to table this item for two weeks to allow the applicant an opportunity to talk with persons in opposition to the request, motion seconded by Commissioner Ferguson and unanimously carried. Mayor Schmitz introduced the application of Nirav Patel for a Retail Beer and Retail Table Wine License (off premise) for Raceway 6927, located at 1581 Ross Clark Circle. Commissioner Kirkland moved for approval, motion seconded by Commissioner Baxley and unanimously carried. Mayor Schmitz introduced the application of Alan Anderson for a Special Event License (on premise) for The Tiger Trek, located at 5622 Hwy. 231 South. Commissioner Kirkland moved for approval, motion seconded by Commissioner Ferguson and unanimously carried. Mayor Schmitz introduced the application of Dustin Parkman for a Restaurant Retail Liquor License (on premise) for Oak 151, located at 151 North Foster Street. Commissioner Kirkland moved for approval, motion seconded by Commissioner Ferguson and unanimously carried. Mayor Schmitz introduced Ordinance No. 2014-60 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Helen Logan Brown located on 2603 West Main Street from R-1 (Residential Single-Family, Low Density) District to O-2 (Office Park) District. Commissioner Baxley moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Ferguson and Baxley; “nay:” none. The motion was carried by the majority of five “yeas” to no “nays.” Commissioner Baxley then moved for adoption of Ordinance No. 2014-60, motion seconded by Commissioner Kirkland. Commissioner Ferguson stated for the record that the name listed on the request is no longer the owner of the property. Upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Ferguson and Baxley; “nay:” none. The motion was carried by the majority of five “yeas” to no “nays.” Mayor Schmitz introduced Resolution No. 2014-61 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be nuisances by Resolution Number 2014-10 and 2014-47 and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Minutes of the Board of Commissioners – March 18, 2014, continued. Mayor Schmitz introduced Resolution No. 2014-62 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with AssetWorks Appraisal for appraisal services for all city structures at a cost of $27,485.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Schmitz introduced Resolution No. 2014-63 (recorded in Ordinance Book No._______at Page_______), executing a Memorandum of Agreement with the Alabama Department of Public Safety to reimburse the City for certain expenses incurred in providing training to student officers at the Alabama Criminal Justice Training Center. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Schmitz introduced Resolution No. 2014-64 (recorded in Ordinance Book No._______at Page_______), executing a Memorandum of Agreement with the United States Secret Service (USSS) to participate in the U.S. Secret Alabama Electronic Crimes Task Force for reimbursement of overtime expenses totaling $2,500.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Schmitz introduced Resolution No. 2014-65 (recorded in Ordinance Book No._______at Page_______), accepting a grant award from Columbia Sportswear in the amount of $5,000.00 for building trailheads for the Forever Wild Project and appropriating funds for said project. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Kim Meeker, Leisure Services, introduced Susan and Mark Anderson, owners of Eagle Eye Outfitters, who presented the $5,000.00 check to Mayor Schmitz. Mr. Meeker expressed appreciation for their work in writing this grant and Mayor Schmitz thanked them for all they do in the community. Regarding the status of the Forever Wild Project, Mr. Meeker said a second appraisal of the land will hopefully be completed within two weeks. Mayor Schmitz introduced Resolution No. 2014-66 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of February, 2014 in the amount of $14,792,194.20. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2014-67 (recorded in Ordinance Book No._______at Page_______), re-appointing Charles Waid as a member of the Board of Adjustments and Appeals. Commissioner Baxley moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Schmitz introduced Resolution No. 2014-68 (recorded in Ordinance Book No._______at Page_______), appointing John McConnell as a member of the Board of Adjustments and Appeals. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Baxley and unanimously adopted. Mayor Schmitz introduced Resolution No. 2014-69 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Global Positioning System for First Communications See Price in Fleet Tracking with Installation Tallahassee, FL Description & Monitoring Service: 1) Network Fleet 5550 Tracking Devices or Approved Equivalent with Harnesses: Quantity to bid: 108 (more or less); Unit Price: $270.00; Total Cost: $29,160.00 2) One Time Installation Fee: Minutes of the Board of Commissioners – March 18, 2014, continued. Quantity to bid: 108 (more or less); Unit Price: $61.00 Total Cost: $6,588.00 3) Monthly Monitoring Service Fee: Quantity to Bid: 1,296 (more or less); Unit Price: $25.90 Total Cost: $33,566.40 4) One Time Activation Fee: Quantity to Bid: 1; Unit Price: $75.00; Total Cost: $75.00 Total Bid Price: $69,389.40 Federal Signal Valor Light Bars Seminole Communications See Price in 44" and Smart Siren SSP3000 Dothan, AL Description 1) Federal Signal Valor 44" : Unit Price (Quantities 1-4): $1,679.90 Unit Price (Quantities 5-9): $1,579.90 Unit Price (Quantities 10 or more): $1,479.90 2) Federal Signal Smart Siren SSP3000: Unit Price (Quantities 1-4): $900.00; Unit Price (Quantities 5-9): $900.00; Unit Price (Quantities 10 or more): $800.00 30 (or more) 55 Gallon Drums Univar USA See Price in Mosquito Mist One Spray or City Mobile, AL Description Approved Equivalent to be used in ULV Fogging Machine: Price Per Gallon: $113.17; Price Per 55 Gallon Drum: $6,224.35; Prices Per 30 Gallon Drum: $3,395.10 Other Purchases: Replace and repair under carriage Tractor & Equipment Co. $ 18,043 on unit 8220 dozier with authorized Dothan, AL dealer parts for emergency repair. Sponsorship of U S/China Dothan Area Chamber of Commerce $ 100,000 Manufacturing Symposium for Dothan, AL Economic Development Professional Umpires for Dothan Softball Umpires Association $ 18,000 Softball Games Dothan, AL Commissioner Kirkland then moved for adoption of Resolution No. 2014-69, motion seconded by Commissioner Baxley and unanimously carried. Mayor Schmitz introduced Resolution No. 2014-70 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Randall Brazzelle SWANA – Spring Seminar $ 1277.38 Shelby Cunningham Orange Beach, AL David Schwab Troy University Spring Career Fair $ 20.00 Darrin Moody Troy, AL Peter Markow Alabama State 2014 – Spring Career Fair $ 20.00 Maurice Eggleston Montgomery, AL Jonathan Godwin Counter Drug Training $ 900.00 Timothy Powell Meridian, MS Ashley Armstrong Applied Leadership Principles $ 280.00 Minutes of the Board of Commissioners – March 18, 2014, continued. Stacia Crumpler Ozark, AL Ronald Hall Homicide Investigation $ 1003.70 Jared Bladen Montgomery, AL Adrian Crittenton 2014 Regional Seminars for Municipal $ 1509.00 Sadie Edwards Court Officials Adrienne Smith Birmingham, AL LaChristy Gartmond 2014 Regional Seminars for Municipal $ 1852.00 Susan Grace Court Officials Melissa Killingsworth Mobile, AL Jason Miller Jesse Godwin Cross Connection Industries Backflow $ 857.95 Certification Classes Leeds, AL Maurice Eggleston National Information Officers Association $ 1192.22 Training Conference Clearwater Beach, FL Zach L. Taylor Mosquito Seminar $ 30.00 Montgomery, AL Jinri Jiang Pensacola Long Course Swim Meet $ 300.00 Pensacola, FL Jinri Jiang 2014 ARPA State Meet $ 370.00 Drew Rennhack Birmingham, AL Jinri Jiang Panama City Long Course Swim Meet $ 270.00 Panama City, FL Jinri Jiang 2014 American Swimming Coaches $ 955.00 Association Clinic Jacksonville, FL Jimmy Payne Photoshop World Conference & Expo $ 1600.00 Atlanta, GA Kim Meeker ADECA Grant Administration Workshop & $ 630.64 Alabama Trails Conference Lake Guntersville, AL Jesse Godwin Cross Connection Industries Backflow $ 857.95 Certification Classes Leeds, AL Commissioner Kirkland then moved for adoption of Resolution No. 2014-70, motion seconded by Commissioner Baxley and unanimously carried. Mayor Schmitz announced the reappointment of Lisa Kelly as a member of the Housing Authority Board of the City of Dothan. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Ferguson and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk See approval next page: Minutes of the Board of Commissioners – March 18, 2014, continued. Approved: /s/Mike Schmitz, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner John Ferguson, Associate Commissioner /s/Taylor Barbaree, Associate Commissioner /s/Hamp Baxley, Associate Commissioner BOARD OF CITY COMMISSIONERS