City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING FEBRUARY 16, 2016 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 A.M., Tuesday, February 16, 2016 with the following members present: Mayor Mike Schmitz, Associate Commissioners Kevin Dorsey, Amos M. Newsome, Jr., Albert Kirkland, John Ferguson, Beth Kenward, and Steve McCarroll. Also present were City Manager Michael West, City Clerk Tammy Danner, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Schmitz called the meeting to order. Pastor Bradley Rushing, Mt. Gilead Baptist Church, then led in prayer, afterwhich Commissioner Kirkland led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of February 2, 2016, be approved, motion seconded by Commissioner Dorsey and unanimously approved. Mayor Schmitz presented and read a proclamation, proclaiming February 25, 2016 as “Arbor Day.” Dan Williams, Horticulturist, City of Dothan was present for the proclamation. Mayor Schmitz presented and read a proclamation, proclaiming February 23, 2016 as “World Spay Day.” Nikki McCord, Executive Director of the Wiregrass Spay/Neuter Alliance was present for the proclamation. Mayor Schmitz invited Sylvia Malone, President of the Dothan Alumni Chapter of Delta Sigma Theta Sorority, to the podium. Ms. Malone said Delta Sigma Theta is a public service sorority with a mission of service to the community. She said the Dothan Chapter recently hosted the statewide meeting which allowed for approximately 600 sorority sisters to come to the Dothan area, and she thanked Mayor Schmitz for his enthusiasm, his graciousness, and his ideas for this event. Ms. Malone, along with other Chapter members, presented Mayor Schmitz with an award as a token of their appreciation for all of his support provided to them. She acknowledged and thanked Commissioner Dorsey for his attendance during the event. Ms. Malone, along with Chair Vanessa Dickens, presented Certificates of Appreciation to Performing Arts Director Marshall Perry and Facilities Assistant Talisa Cassel for their cooperation, Robert Hillman with the Dothan Area Convention and Visitors Bureau for his help, and Northview High School Principal Charles Corbitt and Dothan City Schools for their assistance. Ms. Malone said she would be remiss if she did not make a pledge of support for a convention center. She said they had to end their registration before the deadline because 600 people were all the Civic Center could seat for a dinner. She said they would like to be in the position to host a regional meeting consisting of thousands of members which would have a significant economic impact on the area. Commissioner Dorsey asked all of the employees present who were filling in for a department head to please stand, and he then requested the Commission to consider hiring an assistant city manager in the near future. He noted that the department heads all hold very important positions and they have assistants. He said the Commission will soon be voting on the city manager’s contract, and he feels that if the Commission does not implement an assistant city manager our city and our staff will suffer. Commissioner Kirkland congratulated Fire Chief Larry Williams for receiving the 2016 Alabama Fire Chief of the Year award. Commissioner Kenward said the ladies of Delta Sigma Theta are the definition of community advocates, and she thanked them for their presence here today. She said community advocates are people who volunteer, get their hands dirty, and dig Minutes of the Board of Commissioners – February 16, 2016, continued. into a community. Commissioner Kenward expressed her appreciation to them, and said she hopes they come back in full force. She said we need more volunteerism, people who care about this community, and who show that as evidenced by what they do for the community. Commissioner McCarroll thanked Mayor Schmitz and the Commission for allowing him to serve for the last three months. He said he has learned a lot, mainly how involved it is to be a commissioner and a leader of our town, and how much the department heads and assistant department heads do to make us a smooth, safe, soundly run community. He expressed appreciation for this opportunity. At this time, Mayor Schmitz presented a gift of gratitude from the City to Commissioner McCarroll for his service. Mayor Schmitz acknowledged the passing of Joe Carothers, and he requested everyone to keep the Carothers family in their prayers. He said Mr. Carothers was a long time public servant, state representative, educator, and wonderful leader, and he had a great heart for our farmers and teaching profession. Mayor Schmitz said he may have to leave during this meeting in order to attend the funeral and Commissioner Kenward will step in if he does. Mayor Schmitz announced that “Freedom Speaks,” a speech competition for high school students, will be held at Wiregrass Church at 6:00 p.m. tonight. He explained that the eleven finalists of this competition will be presenting the speeches of Martin Luther King and Abraham Lincoln, and he invited all to attend this event. City Manager West recognized Chief Williams for being selected as the 2016 Alabama Fire Chief of the Year. City Manager West said he is extremely proud of Chief Williams, he and his department do a great job, and his dedication and passion is a testimony for those who work in public safety, not only in Alabama, but throughout this country. City Manager West invited Leisure Services Assistant Director of Operations Kim Meeker, Leisure Services Athletic Coordinator Tyson Carter, and Southeast Alabama Mountain Bikers President James Wells to make a presentation. Mr. Meeker discussed the “Take a Kid Mountain Biking Day” event, held in conjunction with the grand opening of the Forever Wild trail in October, 2015, and he announced that the City won an award for this event. He thanked Mr. Wells for having the idea for the event, and for his organization’s partnership and support. Mr. Meeker recognized Mr. Carter for his work in writing a book for the award submission. Mr. Wells said his organization was able to provide bikes for the event with the help of volunteers and donations, and he talked about all the kids that participated in the event. He said this event was a huge success, and it has been a great collaboration of everyone working together on this project. City Manager West made the following announcements: • The AHSAA South Regional Basketball Tournament will start Thursday, February 18th in the Civic Center arena and will go through Wednesday, February 24th. In the case of a weather delay, they are prepared to go through Thursday, February 25th. There is always good attendance and great basketball at this tournament. Reminder that there will be parking issues around the Civic Center during daytime office hours. • The “Hits for Heroes” baseball event is currently being held at Westgate Park’s Northcutt Field. • The Azalea Dogwood Pageant will be held on Saturday, March 19th. Regarding the item on today’s agenda to authorize the issuance of the City’s General Obligation Warrant, City Manager West said five quotes on refunding some bonds were received last week, and over the fourteen year life of those bonds, we will save over $1,060,000.00. He said the low bid was significantly lower than the next lowest bid, and this is a great opportunity for the City and for our citizens to save a lot of money. Minutes of the Board of Commissioners – February 16, 2016, continued. Commissioner Newsome asked for signs to be placed in the vicinity of Howell School to indicate parking in this area. He said people coming from distances may not know that area is available. He requested signs also be placed in any other areas that may be available for parking. City Manager West advised that there will be staff in the Civic Center parking lot directing people to places to park. Mayor Schmitz introduced the application of Jose M. Dominguez for a Restaurant Retail Liquor License (on premise) for El Patron Mexican Grill and Cantina, located at 4636 South Oates Street. Commissioner Kirkland moved for approval, motion seconded by Commissioner Newsome. Mayor Schmitz asked if there was anyone present to speak on this matter and there were none. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Schmitz introduced the application of Kelsey Barnard for a Restaurant Retail Liquor License (on premise) for KBC on Foster, located at 151 North Foster Street. Commissioner Kenward moved for approval, motion seconded by Commissioner Newsome. Mayor Schmitz asked if there was anyone present to speak on this matter and there were none. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Schmitz introduced Ordinance No. 2016-41 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by multiple land owners, located at Lots 6-10, Block B and Lots 1-5, Block C, Sullivan Heights from L-I (Light Industry) District to R-1 (Residential Single-Family, Low Density) District. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Ferguson and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and McCarroll; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Ferguson then moved for adoption of Ordinance No. 2016-41, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and McCarroll; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Schmitz introduced Ordinance No. 2016-42 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Earl F. and Marilyn Enfinger and Billy Max and Peggy Cheshire, located at Lots 1-3 and 9-11, Block B, Chickasaw Heights from A-C (Residential Single-Family, Very Low Density) District to B-2 (Highway Commercial) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Ferguson and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and McCarroll; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Ferguson then moved for adoption of Ordinance No. 2016-42, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and McCarroll; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Schmitz introduced Ordinance No. 2016-43 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Sam Moore, located at 411 Montana Street from R-4 (Residential, Attached, High Density, 2-7 units) District to B-2 (Highway Commercial) District. Commissioner Newsome moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and McCarroll; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Newsome then moved for adoption of Ordinance No. 2016-43, motion seconded by Commissioner Kenward. Commissioner Kenward requested clarification of these rezoning requests for citizen knowledge. Minutes of the Board of Commissioners – February 16, 2016, continued. Planning Director Todd McDonald explained that the Sullivan Heights rezoning from L-I to R-1 was initiated by staff. He said the history of this zoning is not known but these are residential properties and the L-I zoning made them nonconforming uses. He said rezoning the properties to R-1 will allow for the houses to remain residential uses and will allow for owners to expand their houses if they so desire. Mr. McDonald said the Chickasaw Heights rezoning is a continuation of some commercial zoning out on Highway 52 next to the new Dollar General. He advised that we will continue to see this pattern down Highway 52. Mr. McDonald explained that the Montana Street rezoning request from R-4 to B-2 is because the property lost its nonconforming status when the use became dormant and the owner would like to bring this use back to the neighborhood. He advised that the Planning Commission concurred and has recommended this approval to the City Commission. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and McCarroll; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Schmitz introduced Ordinance No. 2016-44 (recorded in Ordinance Book No. _______at Page_______), authorizing the issuance of the City’s General Obligation Warrant in the aggregate principal amount of $8,560,000 for the refinancing of the 2009 General Obligation Warrant. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and McCarroll; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Schmitz announced that there is an amendment to this item and he said the amendment is to add Section 13, which reads: Call for Redemption. The City hereby calls for redemption and prepayment on February 23, 2016, its General Obligation Warrants, Series 2009-CWSRF-DL, now outstanding in the aggregate principal amount of $8,505,000, and, in connection therewith, the Commission hereby finds and recites that the City is not in default with respect to payment of the principal of or interest on the said warrant. Commissioner Kenward moved to amend Ordinance No. 2016-44, motion seconded by Commissioner Ferguson. Commissioner Newsome asked what are we saving? City Manager West said the net present value is $1,060,000.00. He advised that the low bid at a 1.74 interest rate will result in a much greater savings than expected. Mayor Schmitz explained that we are refinancing, or refunding, a loan we already have at a much lower rate and saving over a million dollars. Commissioner Ferguson confirmed with City Manager West that the terms are not being extended, and City Manager West said there are still fourteen years remaining. City Manager West advised that this is sewer money, and therefore, we are actually decreasing the cost to the sewer system. There being no further discussion, the motion to amend Ordinance No. 2016-44 was unanimously carried. Commissioner Kenward then moved for adoption of Ordinance No. 2016-44 as amended, motion seconded by Commissioner Ferguson and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and McCarroll; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Schmitz introduced Resolution No. 2016-45 (recorded in Ordinance Book No._______at Page_______), canvassing the results of the City of Dothan Special Municipal Election held on February 9, 2016 for Associate Commissioner, District 6, which was read. WHEREAS, a Special Election was held in the City of Dothan, Alabama on February 9, 2016, under applicable provisions of law, for the Election of Associate Commissioner for District 6 to complete the unexpired term of Hamp Baxley expiring on October 1, 2017; and Minutes of the Board of Commissioners – February 16, 2016, continued. WHEREAS, the Board of Commissioners of said City has met at the appointed time and place, and has canvassed the results of said Election as required by law. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the City of Dothan, Alabama, as follows: Section 1. That upon canvassing the Certificates of Results prepared by the officials who held said Election, the total votes cast for each candidate for Associate Commissioner for District 6 as shown by the Election Certificates are as follows: City of Dothan Special Municipal Election February 9, 2016 Associate Vaughn Wiregrass Absentee Provisional Vote Commissioner Blumberg Commons Mall Total District 6 M1 M2 M1 M2 David 92 9 495 303 15 5 919 Crutchfield Gary Roney 7 2 83 45 0 0 137 Section 2. Having received the highest number of votes cast in said Election held on February 9, 2016, the following person has been declared the winner and shall serve the term as indicated, beginning February 22, 2016, upon their taking the Oath of Office: ASSOCIATE COMMISSIONER – DISTRICT 6 David Crutchfield - 919 Commissioner Ferguson moved for adoption, motion seconded by Commissioner McCarroll. Mayor Schmitz thanked Gary Roney for running, and he thanked David Crutchfield for his hard work and his commitment in joining the Commission. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-46 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be in violation of Article III, Chapter 106 of the City of Dothan Code of Ordinance (repeat offenders) and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Dorsey said he sent out an email last week, which he forwarded to Mr. McDonald, and he would like for us in the near future to look at some things we can do for the aging community on the eastern part of town. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-47 (recorded in Ordinance Book No._______at Page_______), confirming the costs incurred in notification and abatement of certain properties determined to be nuisances by Resolution Number 2016-2 and Resolution Number 2016-15 and turning the costs over to the County Tax Collector so that the amount can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-48 (recorded in Ordinance Book No._______at Page_______), granting a cash appropriation to the Cultural Arts Center to provide funding for operational expenditures in the amount of $34,000.00 in Fiscal Year 2016. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. City Manager West said, as a side note, the City did bid the repairs to the old gym and this will be on the next agenda to be approved. He explained that the money will be appropriated to General Service’s budget rather than to the Cultural Arts Center. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-49 (recorded in Ordinance Book No._______at Page_______), entering into a Memorandum of Understanding and Minutes of the Board of Commissioners – February 16, 2016, continued. a collaborative partnership agreement with Auburn University at Montgomery, Montgomery Police Department, Alabama Law Enforcement Agency, Law Enforcement Command and Staff College to develop a regional learning initiative for law enforcement and further development of the “Community First” initiative at a cost of $30,000.00, and appropriating funds for said partnership. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. City Manager West said the funds for this will come from forfeit and seizures funds. He commended Police Chief Steve Parrish and his staff for this great initiative, not only for the professional development of our officers, but also the involvement in our public school systems. City Manager West said this is the first of its kind in Alabama and is a great step forward for our Police Department. Commissioner Kenward said she appreciates Chief Parrish including the information that there is no additional funding required because it helps us understand where the money is coming from. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-50 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Dothan City Board of Education to provide food services for the Summer Food Service Program for Children. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Dorsey said last year he asked for an expansion and we did get an expansion from the snacks to the breakfast on the feeding program. He said right now the average daily participation on free and reduced lunch is 2300 in the Dothan City Schools system. He said during the summer the City administers 865. He said we did get an expansion on the breakfast but he wants to see what we can do to expand the number of kids we are serving. Leisure Services Assistant Director of Programs Roy Kitts acknowledged this request. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-51 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with Human Resource Development Corporation in the amount of $71,000.00 to provide building repairs at the Facility identified in the Community Development Block Grant Annual Action Plan for Program Year 2015. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-52 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the DuBois Institute for Entrepreneurship in the amount of $42,500.00 for architectural and construction under the Community Development Block Grant (CDBG) Annual Action Plan for Program Year 2015. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. City Manager West said there has been one change to this – the organization is no longer requesting the purchase of the land, instead they are going to purchase the land themselves. Commissioner Newsome asked when this will be bid? General Services Director Randy Morris said there is an item on today’s Administrative Meeting agenda for consideration of hiring an architect to do the design for the CDBG projects, and once approved by the Commission, the architect will start the design and bid process. Mr. Morris estimated it will take a couple of months before this project can be bid. Commissioner Kenward confirmed with City Manager West that the cost of hiring an architect comes out of the grant money. Commissioner Newsome asked who will conduct the bid, and Mr. Morris explained that the architect will conduct the bid per the guidelines set forth by the CDBG program. Commissioner Newsome said somebody is going to be responsible for ensuring that we are getting our money’s worth on the bid, and it appears we are going to leave this to the architect and somebody with the Block Grant. CDBG Administrator Maurice Head said we will be monitoring the process every step of the way to make sure the bids are reasonable and we are getting our money’s worth. Commissioner Dorsey asked Mr. Head for an overview of what the DuBois Institute for Entrepreneurship does for the community. Mr. Head explained that this is Aunt Katie’s Community Garden. He said they grow fresh vegetables for distribution to the community and they provide nutritional education as well. Commissioner Newsome said we are locking in this organization for ten years now, there is a bunch of movement, and there is doubt that he can see in whether or not this organization might live up to their responsibilities. He said there are so many outs for the organization, as well Minutes of the Board of Commissioners – February 16, 2016, continued. as for the City, to withdraw the funds but his problem is that once the rehabilitation of a building gets started and you find you cannot go through with it, then you are in trouble. He said you can’t withdraw the investment made and you can’t go forward with a half rehabilitated building and if you look at what is to be done here, it’s a bunch. He said he is going to vote for this but he would like for City Manager West to make sure we follow this closely. He said we cannot handle this as we did with some handicapped ramps for private homes because this is a big job and we need to do this. He said we just allocated $71,000.00 to HRDC to rehabilitate their building, we know their organization, and their accountability, but we have some open ends here that we need to watch closely. He said this could be a great idea for the community but it is going to have to be very closely managed. Mr. Head confirmed that it will be. Commissioner Newsome pointed out a spelling error of the word “harmless” in the agreement, and Mr. Head said he will correct this error. Mr. Head confirmed for Commission Ferguson that the $42,500.00 includes the rehabilitation of the two buildings, as well as the architect fees. Commissioner Ferguson asked what happens if the cost exceeds the estimate? Mr. Head said that in this case there will be some construction elements that we may not be able to complete. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz left the meeting at this time to attend Mr. Carother’s funeral. Mayor Pro tem Kenward introduced Resolution No. 2016-53 (recorded in Ordinance Book No._______at Page_______), entering into a Pole Attachment agreement with Wayne Farms, LLC. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Dorsey. City Manager West explained that the business will store their fiber on our pole, and this is our standard pole attachment agreement. There being no further discussion, the resolution was unanimously adopted. Mayor Pro tem Kenward introduced Resolution No. 2016-54 (recorded in Ordinance Book No._______at Page_______), accepting funding from the United States Secret Service (USSS) for participation in the U.S. Secret Service Alabama Electronic Crimes Task Force for reimbursement of overtime expenses not to exceed $10,000.00 for fiscal year 2016. Commissioner Kirkland moved for adoption, motion seconded by Commissioner McCarroll and unanimously adopted. Mayor Pro tem Kenward introduced Resolution No. 2016-55 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Dick’s Sporting Goods for the sponsorship of Leisure Services Youth Baseball/Softball for 2016. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Pro tem Kenward introduced Resolution No. 2016-56 (recorded in Ordinance Book No._______at Page_______), appointing Donnie Wells as a member of the Board of Zoning Adjustment. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Pro tem Kenward introduced Resolution No. 2016-57 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of January, 2016 in the amount of $10,597,880.15. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Pro tem Kenward introduced Resolution No. 2016-58 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT 2016 Spring Equipment and C&M Sporting Goods See Price in Uniforms: Jerseys: Unit of Dothan, AL Description Measure is each, unless stated otherwise. Quantity 1 (or more) Augusta V-Neck Softball Jersey; Sleeveless: Screen on Front: Unit Price-$8.50 Minutes of the Board of Commissioners – February 16, 2016, continued. Screen on Front; Numbers on Back: Unit Price-$9.50 Screen on Front & Numbers on Front & Back: Unit Price-$9.25 Screen on Front & Back; Numbers on Back: Unit Price-$10.50 Screen on Front & Back; Numbers on Front & Back: Unit Price-$12.00 New Team Art Work: Unit Price-$10.00 Shin Guard Hooks: Baseball: Strap Double Snap Elastic LLCM Adams-Unit Price-$1.95 Catcher's Headgear: Baseball & Softball: Diamond #DCH EDGE Small: Unit Price-$65.00 Diamond #DCH EDGE Large: Unit Price-$70.00 Body Protectors: Unit of Measure is each, unless stated otherwise. Quantity 1 (or more) Baseball All-Star/CP1216PS (DM): Unit Price-$39.95 Softball All-Star CPW13.5FP: Unit Price-$39.95 2016 Spring Equipment and Almega Sports Services See Price in Uniforms: All Star Uniforms, Panama City, FL Description Softball: Unit of Measure is each, unless stated otherwise. Quantity 1 (or more) Alleson Softball Uniforms: Youth Sizes: Unit Price-$20.00 Adult Sizes: Unit Price-$20.00 Matching Shorts: Youth Sizes: Unit Price-$11.00 Adult Sizes: Unit Price-$11.00 Women's Pants: Alleson 605PBW (Y) with Belt Loop: -Unit Price-$13.00 Alleson 605PBW (W) with Belt Loop: -Unit Price-$15.00 Baseball All-Star Pants: All-Star (Y) BSP2YRF (without piping): Unit Price-$12.00 All-Star (Y) BSP5YRF (with piping): Unit Price-$13.00 All-Star (A) BSP2ARF (without piping): Unit Price-$12.00 All-Star (A) BSP5ARF (with piping): Unit Price-$13.00 All-Star Elastic Baseball Belt 1570: Unit Price-$3.75 Shin Guards-Softball: Diamond DLG120D (SB): Unit Price-$30.00 2016 Spring Equipment and Almega Sports Services See Price in Uniforms: Baseball Caps: Panama City, FL Description 1 Letter: Unit Price-$7.95 2 Letters/Logo: Unit Price-$8.95 3 Letter/logo: Unit Price-$9.95 Shin Guards-Baseball: Diamond DLG130D (DB): Unit Price-$30.00 Diamond DLG155D (DM): Unit Price-$30.00 Bases: Hollywood Impact Base Set (3 bases) with Anchors & Plugs HIB Schutt or Jack Corbett Model #HIB: Unit Price-$230.00 Hollywood Impact Base Sets Schutt or Jack Corbett Model #HIBL: Unit Price-$204.00 Bats: Baseball Easton SL14S400; 30"-32": Unit Price-$55.00 Baseball Louisville SLVA159; 28"-33": Minutes of the Board of Commissioners – February 16, 2016, continued. Unit Price-$72.00 Easton SL14S500; 30"-32": Unit Price-$82.00 Softball Louisville FPQS152; 27"-33": Unit Price-$37.00 Body Protectors: Baseball: DCP-25 Diamond (DB): Unit Price-$27.00 Softball All-Star CPW12.5FP: Unit Price-$36.00 Softball Diamond DCPFP (Regular): Unit Price-$28.00 2016 Spring Equipment and Hat World Inc. dba Lids Team Sports See Price in Uniforms: Catcher's Mitt: Lake Katrine, NY Description Unit of Measure is each, unless stated otherwise. Quantity 1 (or more) Baseball: Louisville Slugger FG2514-BNCM1: Unit Price-$38.50 2016 Spring Equipment and BSN Sports See Price in Uniforms: Equipment Bag: Dallas, TX Description Mesh 24" x 36": Unit Price-$2.54 Home Plate: Baseball/Softball, Official Home Plate: Unit Price-$13.48 Pitcher's Plates: Baseball/Softball Pitcher's Plate Official Size, DB And DM: Unit Price-$31.48 Softball: Official Size Pitcher's Plate: Unit Price-$9.98 Scorebooks: Baseball/Softball, 18 Player Score Book: Unit Price-$2.91 Softball Tees: Unit Price-$13.98 Shin Guard Hooks: Unit Price-$.66 each Balls: Incredi-ball, 11": Unit Price-$45.93 Incredi-ball, 9": Unit Price-$37.56 Throat Protectors: Athletic Specialties: BTGA-Unit Price-$3.49 2016 Spring Equipment and Riddell See Price in Uniforms: Home Plate: Unit of Elyria, OH Description Measure is each, unless stated otherwise. Quantity 1 (or more) Baseball: Major League Home Plate: Unit Price-$57.81 Removable Pitcher's Plate & Anchor System (Adult): Unit Price-$36.00 2016 Spring Equipment and Crowne Company, Inc. See Price in Uniforms: Jerseys: Unit of Measure Montgomery, AL Description is each, unless stated otherwise. Quantity 1 (or more) Gildan Coach's Shirts: Screen on Front: Unit Price-$5.25 Screen on Front & Back: Unit Price-$7.50 Screen on Front; Numbers on Back: Unit Price-$6.50 Screen Print & Numbers on Front & Back: Unit Price-$7.32 Screen on Front & Back; Numbers on Back: Unit Price-$6.57 Screen on Front & Back; Numbers on Front & Back: Unit Price-$9.57 New Team Art Work (Example: Business Logos): Unit Price-No Fee Adult Sizes 2XL through 5XL: Unit Price-$1.00 Extra Augusta 2-Button Baseball Jersey: Screen on Front: Unit Price-$8.98 Screen on Front & Back: Unit Price-$11.01 Screen on Front; Numbers on Back: Minutes of the Board of Commissioners – February 16, 2016, continued. Unit Price-$10.12 Screen on Front; Numbers on Front & Back: Unit Price-$10.84 Screen on Front; Numbers on Back: Unit Price-$12.14 Screen on Front & Back; Numbers on Front & Back: Unit Price-$12.92 Screen on Front; Numbers on & logo on Left Sleeve: Unit Price-$11.52 Screen on Front & Back; Numbers on Front & Back: Unit Price-$14.27 New Team Art Work (Example: Business Logos): Unit Price-No Fee Adult Sizes 2XL through 5XL: Unit Price-$1.00 Extra Equipment Bag: Canvas (nylon bottom) 35" x 25": Unit Price-$12.79 Bats: Softball Easton FP14S300; 28"-32": Unit Price-$30.00 2016 Spring Equipment and Pennant Sports See Price in Uniforms: Catcher's Mitt: Birmingham, AL Description Unit of Measure is each, unless stated otherwise. Quantity 1 (or more) Baseball: Mizuno Slugger GXC94 (DM) Unit Price-$43.94 Softball: Mizuno Girl's Catchers Mitt GXS57: Unit Price: $77.74 Pitcher's Plate: Step Down Pitcher's Plate": Dixie Youth Size: Unit Price-$29.78 Balls: Baseball, Pennant-PD300-DB: $39.50 Softball Regular Season: 11": Unit Price-$49.50 Softball Regular Season: 12": Unit Price-$49.50 Batting Helmets: Baseball: Shutt Pro 4.2 with Snaps & Face Mask; 1 Size Fits All: Unit Price-$24.36 Softball: Shutt Air3 Ponytail with Snaps & Face Mask; 1 Size Fits All: Unit Price-$26.46 Wire Carrier Trailer Terex Utilities See Price in Quantity 2 (or more) Birmingham, AL Description Make and Model: Butler HWSC-80-W27B Unit Price: $15,197.59 Total Price for Two Units: $30,395.18 Other Purchases: Re-roof of the following four (4) Marty Robbins Roofing $ 21,200.00 Buildings at the BMX Track: Dothan, AL Sign Building, Concessions Stand, Open Structure 22' x 13'6" & Center Two-story Building, Including Tearing Off Roof to Wood, Installing New Roof, Providing a 25-Year Paint Finish Warranty on Roof Panels from Metal Manufacturer and 5-Year Labor Warranty from Vendor. Knapheide 696J Body & Truck Equipment Sales $ 19,218.00 Et6K Crane: Cantonment, FL Unit Cost $13,471.00 Knapheide 6108 Body: Unit Cost $5,747.00 Purchase off State of Alabama Contract T195A, Bodies for Vehicle Numbers 9006 & 4221 Minutes of the Board of Commissioners – February 16, 2016, continued. Commissioner Kirkland then moved for adoption of Resolution No. 2016-58, motion seconded by Commissioner Dorsey and unanimously carried. Mayor Pro tem Kenward introduced Resolution No. 2016-59 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Larry Lofton Alabama Water Environment Association $ 974.00 th (AWEA) 39 Annual Conference Orange Beach, AL James Stewart 2016 Alabama Rural Water Association $ 2,687.00 th Jamie Quattlebaum (ARWA) 38 Annual Technical Training Donnie Bedsole Conference Mobile, AL Pete Markow AR Rifle Armorer Course $ 470.00 Marianna, FL Sammie Hancock Remington 700 Rifle Armorer Course $ 235.00 Marianna, FL Jeremy Collins Northeast Alabama Law Enforcement $ 0.00 Academy Anniston, AL Randall S. Morris Public Risk Management $ 1,441.00 Association (PRIMA) Conference Atlanta, GA Daniel Bryant Southeastern Meter School & Conference $ 1,944.62 Jeremy Weed Auburn, AL Doug Magill Detecting Deception $ 1,300.00 Tim Mullis Orlando, FL Billy R. Mayes 2016 Alabama Municipal Electric Authority $ 1,369.00 Chris Phillips (AMEA) Power Supply Conference Angie J. Akos Point Clear, AL Chris Cureton IMSA Certification-Traffic Signals Level I $ 2,285.00 & Work Zone Traffic Control Powder Springs, GA Terry Paramore IMSA Renewal-Traffic Signals Level II $ 1,160.00 Powder Springs, GA Scott Owens Drug Recognition Expert Field Certification $ 590.00 Jacksonville, FL Cade Wells Drug Recognition Expert Field Certification $ 1,240.00 Peter Markow Jacksonville, FL Clifton Overstreet Cade Wells Drug Recognition Expert Final $ 40.00 Peter Markow Knowledge Examination Clifton Overstreet Selma, AL Keith Gaster E-One Plant-Aerial Platform $ 0.00 Stacey McAllister Final Inspection Angus Scott Ocala, FL Matt Lawhorn Tyson Carter Alabama Recreation and Parks $ 485.00 Association State Basketball Tournament Gadsden, AL Velton Robinson Alabama Recreation and Parks $ 2,660.00 Association State Basketball Tournament Gadsden, AL Tony Black Alabama Recreation and Parks $ 5,120.00 Kenny Thompson Association State Basketball Tournament Gadsden, AL Minutes of the Board of Commissioners – February 16, 2016, continued. Chad Daniels Alabama Recreation and Parks $ 2,660.00 Association State Basketball Tournament Gadsden, AL Tony Thorne Alabama Recreation and Parks $ 5,045.00 Association State Basketball Tournament Gadsden, AL Commissioner Kirkland then moved for adoption of Resolution No. 2016-59, motion seconded by Commissioner Newsome and unanimously carried. Commissioner Dorsey moved to accept an ingress/egress easement from Twitchell Technical Products, LLC, to access electrical utilities at 4031 Ross Clark Circle, motion seconded by Commissioner Kirkland and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Ferguson and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mike Schmitz, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS