City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING MARCH 1, 2016 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 A.M., Tuesday, March 1, 2016 with the following members present: Mayor Mike Schmitz, Associate Commissioners Kevin Dorsey, Amos M. Newsome, Jr., Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Schmitz called the meeting to order. Dr. Brent Parker, Selma Baptist Church, then led in prayer, afterwhich Commissioner Ferguson led in the Pledge of Allegiance to the Flag. Mayor Schmitz welcomed newly elected Commissioner Crutchfield to the meeting. Commissioner Kirkland moved that the Minutes of the Meeting of February 16, 2016, be approved, motion seconded by Commissioner Ferguson and unanimously approved. Mayor Schmitz presented and read a proclamation, proclaiming March, 2016 as “Wiregrass Museum of Art-Youth Art Month.” Leah Lapszynski was present for the proclamation. She introduced some of the Art Box students and award winners, who displayed their works of art. Mayor Schmitz presented and read a proclamation, proclaiming March, 2016 as “National Nutrition Month.” Jennifer Thompson, Southeast Alabama Dietetic Association, and other representatives were present for the proclamation. Mayor Schmitz presented and read a proclamation, proclaiming March 9, 2016 as “Registered Dietitian Nutritionist Day.” Jennifer Thompson, Southeast Alabama Dietetic Association, and other representatives were present for the proclamation. Mayor Schmitz presented and read a proclamation, proclaiming March 2, 2016 as “Engineers’ Day.” Tonny Peters, P.E., Barge Waggoner Sumner & Cannon, Inc. and Tyler Reeder, Civil Engineer, City of Dothan were present for the proclamation. Commissioner Kirkland encouraged everyone to get out and vote in today’s election. Commissioner Ferguson said he has received several calls over the past week thanking our staff for their response to the storm in getting power restored and streets cleaned up. He passed along his thanks to City Manager West and staff. Commissioner Ferguson recognized Gary Maxwell, candidate for District Attorney, as being present in the audience today, and he encouraged everyone to go vote. Commissioner Crutchfield reiterated Commissioner’s Ferguson comments regarding City staff getting services back up quickly. He said he has received a lot of positive response. Commissioner Crutchfield thanked the citizens of District 6 for giving him the opportunity to serve. Mayor Schmitz said the 2016 Wiregrass Black History Honors event was held Saturday, February 27th to celebrate and award the successes of well over fifty children from elementary school to high school. He recognized the speakers to include City of Dothan Personnel Director Delvick McKay, State Representative Dexter Grimsley, Commissioner Dorsey, Judge Rose Gordon, and Siran Stacy. Minutes of the Board of Commissioners – March 1, 2016, continued. Mayor Schmitz said we have great kids who are doing really good things and he was proud to see the community celebrate them. Mayor Schmitz said he had the opportunity on Sunday, February 28th to celebrate the 108th Founder’s Day of Alpha Kappa Alpha Sorority, Inc. and the 40th anniversary of the Kappa Pi Omega Chapter. He said Mrs. Charletta Wilson Jacks, City Planner of Atlanta, was the guest speaker and there were many strong women in the audience who have done a lot of community service throughout the years. He said he was grateful to be a part of this celebration. Mayor Schmitz said both contracts for the City’s state and federal lobbyists are up for renewal this month and he would like to make a recommendation to the Commission to not renew them at this time. He advised taking a step back to evaluate where we are going. He said we are doing a lot of our own lobbying at this point and doing a good job. Mayor Schmitz announced the 2016 JonJam event will be held on Saturday, March 12th at the National Peanut Festival Fairgrounds. He said this is a great fundraiser for a number of programs, the main one being the AMBUCS Program, which provides bicycles for the disabled. He invited everyone to come have a good time and raise funds for a good cause. City Manager West, along with Fire Chief Larry Williams, Fire Battalion Chief Thomas Groomes, and other crew members, presented a service award to Billy Kibler, Fire Department for thirty years of service with the City. City Manager West invited Precious Freeman and Larry Patrick to speak about the 2016 Mural City Artwalk. Ms. Freeman invited everyone to attend this free event taking place downtown from 10:00 a.m. until 5:00 p.m. on Saturday, March 5th. She said there will be great food, great music, wonderful art, free activities for children, and mural tours. City Manager West commended staff for their diligent efforts during last week’s storm event. He said they spent long hours working tirelessly to get the City back in shape, and this is truly a team effort. He expressed appreciation to the employees for making sure disruptions like this are minimized and things are returned to normal as soon as possible. City Manager West made the following announcements: • The City is hosting the 2016 Special Olympics Alabama State Basketball Tournament on March 11th and March 12th at Westgate Park, and he invited everyone to attend this event. • The Azalea Dogwood Pageant will be held on Saturday, March 19th in the Dothan Opera House. • The roof of the Civic Center is being cleaned this week so please use caution when parking. City Manager West thanked everyone involved with the AHSAA South Regional Basketball Tournament which was held February 18th-24th in the Civic Center arena. He said this was a great event and we broke attendance records. Mayor Schmitz introduced the application of Mike Martin for a Retail Table Wine License (off premise) for Herndon Oil Corporation, #105, located at 2214 Reeves Street. Commissioner Kirkland moved for approval, motion seconded by Commissioner Kenward. Mayor Schmitz asked if there was anyone present to speak on this matter and there were none. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Schmitz introduced the application of Mike Martin for a Retail Table Wine License (off premise) for Herndon Oil Corporation, #107, located at 3206 Montgomery Highway. Commissioner Kirkland moved for approval, motion seconded by Commissioner Dorsey. Mayor Schmitz asked if there was anyone Minutes of the Board of Commissioners – March 1, 2016, continued. present to speak on this matter and there were none. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Schmitz introduced the application of Jennifer Brunje, POA for a Retail Beer and Table Wine License (off premise) for Walmart 5769, located at 3871 West Main Street. Commissioner Kirkland moved for approval, motion seconded by Commissioner Dorsey. Mayor Schmitz asked if there was anyone present to speak on this matter and there were none. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Schmitz introduced the application of Jennifer Brunje, POA for a Retail Beer and Table Wine License (off premise) for Walmart 5769 Fuel Kiosk, located at 3885 West Main Street. Commissioner Kirkland moved for approval, motion seconded by Commissioner Dorsey. Mayor Schmitz asked if there was anyone present to speak on this matter and there were none. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Schmitz introduced the application of Bradley White for a Special Events Retail License (on premise) for Gabys, located at 5622 Highway 231 South. Commissioner Kirkland moved for approval, motion seconded by Commissioner Dorsey. Mayor Schmitz asked if there was anyone present to speak on this matter and there were none. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Schmitz introduced the application of Charles Teel for a Pool and Billiards License for Chuck’s Billiards, located at 110 East Crawford Street. Commissioner Kenward moved for approval, motion seconded by Commissioner Kirkland. Mayor Schmitz asked if there was anyone present to speak on this matter and there were none. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Schmitz introduced a proposed ordinance, repealing Chapter 2, Administration, Sec. 2-106, Public character of meetings; speaking by others and Section 2-107, Speaking time limits at hearings and privileges of the floor, of the Code of Ordinances and adding Section 2-111, Policy for decorum during commission meetings/privileges of the floor. Commissioner Ferguson moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” Newsome. Without unanimous consent for immediate consideration, the proposed ordinance will be placed on the next commission agenda. Mayor Schmitz introduced Resolution No. 2016-60 (recorded in Ordinance Book No._______at Page_______), superceding the employment agreement between the City of Dothan and Michael West in favor of a new employment agreement effective March 6, 2016 and expiring on March 1, 2019. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Newsome said he thinks we have all heard the statement that self preservation is the first law of nature. He said the first law of nature of selfishness is not a principal of leadership and it’s not a principle of management. Unselfish leadership and unselfish management is what make good leaders and good managers. He said he spoke with the city manager concerning the renewal of his contract and concerning past performance over the last tenure of his service and he was here when he came. He said he was sort of caught when he was told that this contract will take me to my retirement. He said he thought immediately if the department heads or anyone who works for this city in a managerial or leadership position are only working and looking for retirement, that’s a poor representative for our City and the people of our City deserve better. He said he has also heard from the mayor concerning some selfish motives that exist among leadership and he said others are familiar as well, through CNN and everyone else, of the words if we don’t get rid of Amos Newsome, we won’t be re-elected. We will be a one term commissioner. He said he thought how selfish that thought is and so again he said he wants to emphasize principles of leadership is not selfishness, principles of management is not selfish, and our people in the City of Dothan deserve better. Mayor Schmitz said he agrees and that is why he believes we have a great city manager who has worked very hard, has been very unselfish, and has been here Minutes of the Board of Commissioners – March 1, 2016, continued. over ten years. He said our City is doing really well, and he is grateful for his leadership. Commissioner Kirkland noted that in the first meeting held with City Manager West and our staff, sanitary sewer overflows and problems occurring with the sewer system at that time were discussed. He said EPA had since gotten involved and pushed this along, but what we are doing now, rehabbing the sewer and working on our sewer system citywide, came out of that first meeting to try to move in the direction to alleviate sewer problems. He said he appreciates what City Manager West has done and for his leadership too. Commissioner Dorsey said he met with the city manager regarding his contract and the only thing he is concerned about is having a very concrete exit strategy. He said an assistant city manager position has been discussed, he feels this must be considered in the near future, and he asked the Commission to do so. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” Newsome. The motion was carried by the majority of six "yeas" to one “nay.” Mayor Schmitz introduced Resolution No. 2016-61 (recorded in Ordinance Book No._______at Page_______), agreeing to provide, through the Dothan Downtown Redevelopment Authority (DDRA), $1,500,000, for the Howell School Revitalization Project. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Mayor Schmitz said developer Rob Coats, who grew up in Dothan and lives in Birmingham, is in the audience today, and he has done a great job with these projects all over the country. Mayor Schmitz explained that the purpose of the Howell School Revitalization Project is to develop a first class, affordable senior housing facility. He said Mr. Coats has worked with the local Housing Authority to receive fifty-five vouchers. Mayor Schmitz said this resolution is to support Mr. Coats as he goes forward in this process with state and federal tax credits and hopefully this gets approved so that this project can continue to move forward. He explained that the City is not allowed to give money directly to an individual or developer so the City will work with the DDRA to make sure that, if we continue down this road, the taxpayer dollars spent are protected, the process is clear and transparent, the project is developed as stated, and our investment is protected. Mayor Schmitz said we have been working on this for many years, there is still a lot of work to do, and this is the next step. City Manager West said there will be more votes required to appropriate the money and work out the agreement with the DDRA, so this is not the end; this is what the developer needs to move forward in applying for the low income tax credits. Commissioner Ferguson said the resolution states to provide “$1,500,000 in cash or in value,” therefore; this is committing $1.5 million. He said there is a lot still to be decided so he is not comfortable moving forward with this, not that he is opposed to the project as he thinks this a great project, he met the developer and they are a top notch group, and the concept is fantastic. He said the problem for him is this Commission has tremendous obligations already that we have to meet in areas of public safety, sewer rehab work, police and fire need a new radio system which is estimated at $2 million, and two new fire stations have to be built in the next two years which is $7 million. He said this is no reflection on the project; it is just a matter of dollars and cents to him. Commissioner Newsome discussed the City’s utility profits being the same today as it was several years ago which means that, even though we have sold more water, our population has grown, and we have done different things, our profit has been pretty much flat. He said we get about seventy percent of the money we spend from sales tax and the other thirty percent comes from forfeiture, fines, water, and lights. He said now we want to commit the City, our people in this City, their tax dollars, to $1.5 million; this is not good planning, and if we go through with it, it is not good leadership for our people. Commissioner Kirkland confirmed with City Manager West that the City sells less water today than in 2003. Commissioner Newsome said this means our revenue for water is going to go down so we are going to have to make up what we were making years ago somewhere else and this is a hurt, not a help. Commissioner Kirkland said this is why we raised some fees in order to get back in line. Commissioner Newsome Minutes of the Board of Commissioners – March 1, 2016, continued. said when we raise fees, we put the onus on the back of the citizens, they are tired of us raising fees, and he does not want to tax our people any more. Commissioner Newsome said what is trying to be done to the old Howell School is in the wrong place for senior citizens. He said within a five block area of this property in a five year period we had a shooting approximately every ninety days and some of those were stray bullets that hit bystanders. He said he owns real estate in this area, and if he was selfish, which he has recognized in some who may own, he would say this is going to raise the value of his real estate, but this is not about that, it is about where we place our senior citizens. He said we are willing to place them where you get shot at or hit about every ninety days just for a tax write-off for someone else and it is not a full tax write-off. He said we are asking the people to subsidize that with their sales tax. He said it is the wrong place for the people we want to place there, it is the wrong thing to do for the people who pay tax in this City, and it is the wrong direction for our leadership and for our management. He said he will not support that kind of excursion. Commissioner Kenward said that type of attitude is what kept people from investing in downtown and we have turned downtown around and we will continue to turn downtown around. She said unfortunately we have senior citizens that live in the middle of bullet spray constantly because they have a younger generation who have come into their neighborhoods and taken over. She said this is a step in the right direction to turn this neighborhood around. She said we cannot sit by and do nothing. She said she will not stand for it, our senior citizens deserve better, and this opens the door for other local developers and other nonprofits to come in and redevelop that area. Commissioner Dorsey thanked the DDRA and Mr. Coats and his team for trying to rescue this aging community which he serves and is in his district. He said for example in his district there is Johnson Homes, the highest populated crime area in the City. He said other districts have Rose Hill and Grady’s Walk. He said in his district there is Jamar’s Apartments on Headland Avenue, and if you haven’t seen it, please ride by and see it. He said another district has Wesley Manor, and in his district, on the corner of Range Street and Lake Street, there is a project area called Martin Homes. He said other districts have Grove Park, Westside Terrace and Terrace at Grove Park. He said please do the comparison. He said we have made several investments since he has been in office and was able to get a pool at Andrew Belle for $980,000 and we got a grant of $500,000. He said please do the math. He noted other projects in the works, such as the Westgate Wellness Pool which will cost $2.8 million and James Oates Park which is $11 million, and he said we have committed $120,000 on dog parks. He asked what is more important – a place of recreation or a place to stay for our senior citizens? He said Howell School is very close to the Civic Center, and he asked everyone to ride by the building. He said this is a multi-family affordable housing project, and we have multi dilapidated property right here in this area, this whole east side part of Dothan. He said the roads are Newton, Burdeshaw, and Cherry Streets. He said his question is “if not now, when?” He said this is a gateway for a cleaner, revitalized area of our City that we can take advantage of right now. He said we have a developer here who he has met with on several occasions. He said he feels this is a great project and he asked the Commission to vote with their heart. Commissioner Crutchfield asked what the total investment will be for this project, and Mr. Coats answered approximately $14 million. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Kenward, and Crutchfield; “nay:” Newsome and Ferguson. The motion was carried by the majority of five "yeas" to two “nays.” Mayor Schmitz introduced Resolution No. 2016-62 (recorded in Ordinance Book No._______at Page_______), entering into a contract with Gosselin Design to provide architectural services for a fee of $16,200.00 for the CDBG Boys and Girls Club of Hawk-Houston Roof Replacement, the Alfred Saliba Family Services Center Partial Roof Replacement, and the Aunt Katie Community Garden Building Rehabilitation Projects. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Newsome said he has some concerns and he asked what the Aunt Katie Community Garden Building Minutes of the Board of Commissioners – March 1, 2016, continued. Rehabilitation Project consists of. City Manager West said the project is to renovate two houses being purchased by the organization to be used for their nutritional program and offices. CDBG Administrator Maurice Head said the rehabilitation work primarily consists of roof replacement, foundation work, and exterior work. Commissioner Newsome noted that this was not on the Agreement between the Owner and Architect. He said it states Roof Replacement for Aunt Katie’s Community Garden but it does not say anything about foundation, windows, or anything else. Mr. Head explained that it is roofing as well as rehabilitation work and the agreement the Commission approved at the last meeting outlined specifically each item budgeted for the project. Architect Andy Gosselin said the primary work they want to do is replacing the roof and the hope is to do other things shown in the budget if money is leftover. He said they want to make a very structurally sound, waterproof roof to protect the structures and then if there are leftover monies under this grant, the additional work can be completed. He said he believes we have the money to rehabilitate the exterior of the buildings, which will include the roof, siding, and windows. He said we cannot spend more than we have, but we will do as much as we can. Commissioner Newsome confirmed with Mr. Gosselin that the contract amount is sufficient to cover all of the architectural requirements, including roofing and rehabilitation for this project. Mr. Gosselin explained that his part of the project is making drawings to give to a contractor to bid out the construction work. Commissioner Ferguson confirmed with Mr. Gosselin that he is going to design the project in hopes of having money available to do all the rehabilitation work that is necessary. Upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” Newsome. The motion was carried by the majority of six "yeas" to one “nay.” Mayor Schmitz introduced Resolution No. 2016-63 (recorded in Ordinance Book No._______at Page_______), accepting funding from the U.S. Department of Justice United States Marshals Service under the STARS program for supplies and equipment totaling $1,267.96 for participation and support of task force investigation operations, and appropriating funds for said supplies and equipment. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-64 (recorded in Ordinance Book No._______at Page_______), accepting a grant award from the State of Alabama Mutual Aid System (AMAS) for the purchase of equipment, training and supply replacement for the Hazardous Materials, Heavy Rescue and Swift Water Rescue Teams in the amount of $34,544.00, and appropriating funds for said grant award. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-65 (recorded in Ordinance Book No._______at Page_______), applying for and accepting a grant from the Alabama Historical Commission to reduce total outlay required for Dothan’s Historical Preservation Commissioners and Staff to attend the National Alliance of Preservation Commissions Conference in Mobile, Alabama, July 27-31, 2016. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-66 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Angelia Turner to provide event planning services for the “Hardee’s Pro Classic”, a USTA Tennis Tournament to be held April 16-24, 2016 in the amount of $5,000.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome. City Manager West said the Dothan Area Convention and Visitor Bureau will provide the City the $5,000.00 to pay for this contract. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-67 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Academy Sports + Outdoors for the sponsorship of the Dothan Leisure Services “Special Olympics State Tournament”. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kirkland. City Manager West said they are providing the Minutes of the Board of Commissioners – March 1, 2016, continued. basketballs for the tournament. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-68 (recorded in Ordinance Book No._______at Page_______), entering into a lease agreement with Xerox Corporation Services LLC, C/O Conner Business Solutions, Inc. for a Xerox copier in the amount of $330.46 per month with maintenance including consumable supplies for a thirty six (36) month period. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-69 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with WTVY-TV for television advertising for Water World at a cost of $6,000.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Newsome confirmed with City Manager West that we do not advertise Water World year round. He asked what the advertising periods are for this agreement. Aquatics Manager Kelly Carter said the advertising period is from April through August. Commissioner Newsome asked why the agreement is for one year. Commissioner Kenward said page 4 in the packet shows the date ranges, the pricing, and the spot schedule. Commissioner Newsome inquired if the cost might be a little cheaper if the agreement is for a shorter period of time. Leisure Services Director Elston Jones said the price we pay is based on how much advertising time is allotted. Commissioner Ferguson explained that this is not a twelve month contract, it is a rate protection for a twelve month period, and the rates will stay the same for a year. Commissioner Kenward noted that rates are cheaper during the summer months than the rest of the year. Commissioner Newsome said the point he is trying to make here is that we are buying months that we may not use and this is the only thing that he wants to make clear. He said we need not pay for it. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-70 (recorded in Ordinance Book No._______at Page_______), accepting a proposal from WDHN-TV for television advertising for Water World at a cost of $4,000.00. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-71 (recorded in Ordinance Book No._______at Page_______), accepting a proposal from WOOF-FM for advertising for Water World at a cost of $4,000.00. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-72 (recorded in Ordinance Book No._______at Page_______), entering into a contract with Wiregrass Living Magazine for advertising for Water World at a cost of $480.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-73 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with WECP-TV for television advertising for Water World at a cost of $1,500.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Newsome confirmed with City Manager West that this is a Panama City station. City Manager West explained that staff has identified a market in this viewing area through historical tracking of customers. Mr. Jones said even though the station is based in Panama City, it outreaches to communities that are between Panama City and Dothan. He said the report his department has produced indicates where people who support Water World travel from. Commissioner Newsome said he thinks many of the people who go to Panama City come through Columbus, Georgia from Atlanta, and he asked Mr. Jones if he has any idea what it may do if we advertise in Columbus? Mr. Jones explained that they have a short budget and have not reached out in that direction. He said they have tried to target those areas where people have come from in the past and reach out to the areas where they expect people to come from in the future. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – March 1, 2016, continued. Mayor Schmitz introduced Resolution No. 2016-74 (recorded in Ordinance Book No._______at Page_______), entering into a contract with Durden Outdoor Display, Inc. for digital sign network advertising for Water World at a cost of $3,000.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-75 (recorded in Ordinance Book No._______at Page_______), appointing Dr. Robert Saunders, Jr. as a member of the Houston-Love Memorial Library Board. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-76 (recorded in Ordinance Book No._______at Page_______), appointing Vanita Sansom as a supernumerary member of the Board of Zoning Adjustment. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-77 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT #57 Crushed Stone (granite rock): LDC Inc. See Price in Unit Price per Ton: $15.00 Dothan, AL Description Delivered Price per Ton: $12.00 Total Delivered Price per Ton: $27.00 Quantity 1 (or more) Concrete and Mortar Sand, Argos Ready Mix See Price in Quantity One (or more): Dothan, AL Description Unit Price Per Cubic Yard/Ton Concrete Mix 2500 lb. Strength Unit Price Per Cubic Yard/Ton: $94.00 Ready Mix Concrete 3000 lb. Strength: Unit Price: $99.00 Ready Mix Concrete 3000 lb. w/Pea Gravel: Unit Price: $110.00 Ready Mix Concrete 3000 lb. Strength Small Curb Mix: Unit Price: $110.00 Ready Mix Concrete 4000 lb. Strength: Unit Price: $105.00 Environmental Fee: Cost Per Load: $7.00 Demurrage After 60 Minutes (Cost Per Load) Cost Per Load: Not Applicable Mortar Sand - 10 Ton Load: Mark Donnell Sand Co. See Price in Cost Per Load: $257.40 Daleville, AL Description Quantity 1 (or more) Mortar Sand - 27 Ton Load: Cost Per Load: $372.80 Quantity 1 (or more) Other Purchases: Professional Legal Services Copeland, Franco, Screws, & Gill, P.A. $ 3,670.00 through 12/31/15-$90.00 and Montgomery, AL 1/31/16-$3,580.00 Claim Number 2003204 2 Cooper v. City 2016 Elgin Pelican Sweeper Sansom Equipment Co. $ 198,157.00 Purchase Using NJPA Birmingham, AL contract #022014-FSC. Replacing vehicle 9008 Quantity 1 Traffic Line Paint: Ennis Paint Inc. $ 21,425.00 Class H1 High Build, Thomasville, NC Yellow Traffic Line, 2,000 Gallons, Line #00001, Minutes of the Board of Commissioners – March 1, 2016, continued. Unit Cost: $8.57 each, Total $17,140.00 Class H1 High Build White Traffic Line, 2,000 Gallons, Line #00001, Unit Cost: $8.57 each, Total $4,285.00 State of Alabama T155 Contract #4012505 Roof and Building Repairs Acme Roofing and $ 34,500.00 to the Cultural Arts Center Sheet Metal Co, Inc. (old Southside SchoolGymnasium), Dothan, AL per City specifications 2 Legal expenses have exceeded $15,000 for this case. Commissioner Kirkland then moved for adoption of Resolution No. 2016-77, motion seconded by Commissioner Dorsey and unanimously carried. Mayor Schmitz introduced Resolution No. 2016-78 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Paul Smith SunGard Public Sector Users Group $2,090.00 Education and Training Conference Las Vegas, NV Rachel David 2016 Handler Instruction and $ 2,947.00 William Wozniak Training Seminar Brandon Peters Dallas, TX Delvick J. McKay Alabama Association of Public $ 530.00 Personnel Administrators AAPPA Certification Course: Compensation & Job Evaluation Auburn, AL Tyson Carter 2016 Southern Mountain Bike Summit $ 600.00 Bryson City, NC Melissa Gideon Certified Euthanasia Training Course $ 1,030.00 Elizabeth Miller Birmingham, AL Delvick J. McKay Alabama Association of Public $ 580.00 Personnel Administrators AAPPA Certification Course: Working with Difficult People Huntsville, AL Angie J. Akos Florida/Alabama Joint Technical $ 1,331.00 Lindsay McDonald Training Conference James Stewart Panama City, FL Larry Williams IAFC Wildland Urban Interface $ 0.00 Reno, NV Stacey McAllister Sunbelt Fire-Aerial Platform $ 0.00 Matt Lawhorn Equipment Installation Doug Bell Fairhope, AL Blake Johnson William Wozniak Selection of a new dual purpose K9 $ 750.00 Brandon Peters Denver, IN Daniel Grantham Bryan Tate Domestic Violence Seminar $ 633.00 Birmingham, AL Commissioner Kirkland then moved for adoption of Resolution No. 2016-78, motion seconded by Commissioner Dorsey and unanimously carried. Minutes of the Board of Commissioners – March 1, 2016, continued. Mayor Schmitz announced the re-appointment of Willie Williams as a member of the Dothan Housing Authority Board. He thanked Mr. Williams for his longtime service and for continuing to serve. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Kenward and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mike Schmitz, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS