City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING SEPTEMBER 6, 2016 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, September 6, 2016 with the following members present: Mayor Mike Schmitz, Associate Commissioners Kevin Dorsey, Amos M. Newsome, Jr., Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Schmitz called the meeting to order. Reverend Andy Hunter, Bethel Baptist Church, then led in prayer, afterwhich Commissioner Dorsey led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of August 16, 2016, be approved, motion seconded by Commissioner Dorsey and unanimously approved. Mayor Schmitz presented and read a proclamation, proclaiming September 5-9, 2016 as “Payroll Week.” Amy Hand, Personnel Resources, and other representatives were present for the proclamation. Mayor Schmitz presented and read a proclamation, proclaiming September 5-11, 2016 as “National Suicide Prevention Week.” Melissa Cope, Wiregrass Suicide Prevention, was present for the proclamation. Mayor Schmitz presented and read a proclamation, proclaiming September, 2016 as “Hunger Action Month.” David Hanks, Executive Director of the Wiregrass Area United Way Food Bank, was present for the proclamation. Commissioner Kirkland announced that the Alabama Municipal Electric Authority (AMEA) Board voted two weeks ago to appropriate money for the automated metering information system that AMEA President Fred Clark talked about when he addressed the Commission last month. Commissioner Kirkland explained that three of the eleven member cities already have this system and the Board’s desire is to implement the system throughout all member cities. Commissioner Kenward announced that “The Prayers of the Righteous” gathering, which is a multi faith prayer meeting of churches in Dothan and the surrounding area, is happening at the Dothan Civic Center on Wednesday, September 14th at 6:30 p.m. All churches across every faith are encouraged to come to pray for our city and for our leadership. Commissioner Crutchfield said he has received calls and emails about different things that are going on in the city and he thanked our citizens for being impassioned. He said he appreciates everyone’s input and it is great to see the large crowd here today. Mayor Schmitz announced that a regional job fair will be held on Tuesday, September 13th at the Dothan Civic Center from 9:00 a.m. until 1:00 p.m. and there will be over eighty businesses here looking to hire. He said he is proud to have this offered to our citizens and he encouraged those seeking employment to attend. Mayor Schmitz said Steve Hardwick recently spoke to the Commission about bringing the Angel of Hope statue to Dothan, at which time he requested the City’s assistance in providing a location for placement. Mayor Schmitz invited the Commission to join him this afternoon to look at a selected location for the statue. Minutes of the Board of Commissioners – September 6, 2016, continued. Mayor Schmitz said we have a number of mothers here who have lost their children to cancer and we want to light up the month of September with gold light bulbs. He said childhood cancer receives about four percent of research and development and we would like to bring awareness to this cause. He asked that everyone join in this effort by lighting up their porches and other areas. Mayor Schmitz thanked Fire Chief Larry Williams, his team, and Community Relations Specialist Cassandra Milton for doing a great job in keeping the community updated regarding Hurricane Hermine. He expressed gratitude to Chief Williams and his team for their passion. Mayor Schmitz announced that Item No. 24, awarding bids and approving purchases, needs to be amended and appropriate action will be taken at that time. City Manager West, along with Assistant Public Works Director Charles Metzger, Engineering Services Manager Bart Barefoot, and Traffic Control Supervisor Clint Ludlam, presented a service award to William Lightner for twenty-five years of service with the City. City Manager West made the following comments and announcements: • The upcoming September 13th job fair and September 14th community prayer service, previously mentioned, are both great opportunities. • Our public safety (police and fire) departments are planning a 9/11 ceremony for Sunday, September 11th at 3:00 p.m. in the Dothan Civic Center. Please come out and be a part of this event. • The Wiregrass Robotics Competition will be held on Saturday, September 17th in the Dothan Civic Center. • Congratulations to Finance Director Lisa Reeder on receiving the designation of Certified Government Financial Manager (CGFM) from the Association of Government Accountants (AGA) National Organization. • Condolences to Leisure Services Assistant Director of Operations Kim Meekers; his brother passed away last week. • Leisure Services kicks off their football and soccer season tonight. • Reminder that garbage and recycling collection for Monday residents will be on Wednesday, September 7th this week because of the Labor Day holiday on Monday, September 5th. Mayor Schmitz introduced the application of Stephen E. Colvin for a Lounge Retail Liquor License, Class I (on or off premise) for The Uptown, located at 160 South Saint Andrews Street. Mayor Schmitz confirmed that the applicant was present. Commissioner Kirkland moved for approval, motion seconded by Commissioner Newsome. Mayor Schmitz asked if there was anyone present to speak on this matter and there were none. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Schmitz introduced the application of David Moore for a Retail Beer License (off premise) for City Bait and Tackle, located at 1505 Columbia Highway. Mayor Schmitz confirmed that the applicant was present. Mayor Schmitz asked if there was anyone present to speak on this matter and there were none. Commissioner Kenward moved for approval, motion seconded by Commissioner Dorsey. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Schmitz introduced the application of Lawrence Gatta for a Retail Beer and Retail Table Wine License (off premise) for Dollar General Store 16881, located at 2630 Westgate Parkway. Mayor Schmitz asked if the applicant was present and there was no response. City Manager West noted that all resident addresses listed on the application are in the state of Tennessee. Mayor Schmitz asked if there was Minutes of the Board of Commissioners – September 6, 2016, continued. anyone present to speak on this matter and there were several people who wished to speak. City Clerk Danner requested a motion and a second to proceed, and Mayor Schmitz called for a motion at this time. Commissioner Kirkland moved for approval, motion seconded by Commissioner Dorsey. Doug MacCormack, Pastor of Crossroads Baptist Church, spoke in opposition to this request. He said there are many people present in the audience today who are representing the church and Crossroad Baptist Academy. He asked those who are present in opposition to this request to please stand, and he said there are many more people in the lobby who could not come in. He said Dollar General’s building is located less than twenty-five feet from Crossroad’s property line, the owners are not from here and have no direct community interest except it is a business to make money, and Crossroad has much more interest in the community as a church and a school. He said their church has been at this location for over 22 years and their school, which currently enrolls nearly 100 students, has been open since 1999. He talked about their bus ministry and their work with the youth. He said alcohol goes directly against the great truths that they teach. He then read the following excerpt of the City ordinance and asked that everyone listening to not only listen to the technical legality of the wording but the obvious and clear intent of the words of the ordinance: “No privilege license shall be issued for the on-premises retail sales of whiskey, wine, liquor, malt or brewed beverages or other alcoholic beverages where the place or establishment for which application for such license is made is less than 600 feet from any church grounds, school grounds, public park or public playground, as measured by public access. Church grounds shall mean the building, parking lots, playgrounds and contiguous land associated with the main church structure and used principally for religious worship and instruction.” He said this does simply say in black and white that there should not be issued the on-premises retail sales within 600 feet of a church, school, or playground. He said the clear intent of this ordinance is to protect our churches and schools and especially our children from the immediate presence of alcoholic beverages and the problems they cause. He said if this license is granted, liquor will be sold within literally a few feet of where we are trying to influence hundreds of children for good and for God. He said we believe these precious children have a right to have a safe and proper environment to receive an education and be taught the truths of God’s Word. He said there are scores of other locations throughout Dothan where liquor is sold that are not right next to a church or school. He said there is no need that it be sold right at the doorstep of our church or school or any other. He said on two previous occasions at the rezoning of this property and also before our Planning Commission, we as a church in those meetings made it very plain that our only objection to this store is that no alcohol could or would be sold; otherwise, it is our sincere desire to simply be good neighbors. Pastor MacCormack’s wife, Kim MacCormack also spoke in opposition to this request. She talked about their church, bus ministry, and school, she said this is their passion, and she shared her personal story. She said they are trying to provide a safe place for children in Dothan to go, to be loved, helped, and encouraged, without any of that influence. Mayor Schmitz called Police Corporal Brian Goguen to the podium to provide information regarding alcohol license rules and regulations. Corporal Goguen said the 600 foot rule addressed in the City ordinance pertains only to on-premises licenses, and therefore, surveys are not conducted for off-premises licenses. Commissioner Crutchfield asked Corporal Goguen if he is aware of any problems or issues with other off-premise licensed businesses, such as pharmacies, located within 600 feet of churches, schools, and playgrounds. Corporal Goguen replied that he has not received any complaints. Commissioner Dorsey asked if the Planning Department made Dollar General aware of this ordinance. Planning Director Todd McDonald advised that this is not an issue the Planning Commission takes into account when considering the rezoning of a piece of property. Commissioner Crutchfield said he noticed in the Planning Commission minutes something about the church having an agreement with Dollar General, and he asked Pastor MacCormack if this agreement is in writing. Pastor MacCormack said the agreement was verbal. He said he spoke with the representative and his understanding was that they were in agreement. He said this was the reason they did not oppose it at the rezoning or planning stages. Mayor Schmitz asked Corporal Goguen what Dollar General could do if this request is voted down. Corporal Goguen said Dollar General can appeal directly to Minutes of the Board of Commissioners – September 6, 2016, continued. the state and he is aware of a lot of cases where the state has issued the license when it is a direct off-premise license. He said on-premise appeals are normally upheld by the state but off-premise licenses are granted most of the time. Randy Dean, Pastor of Magnolia Freewill Baptist Church, spoke in opposition to this request. He said he has grandkids that go to Crossroad Baptist Academy and this school does tremendous work. He said this vote should be what we believe and what we recognize in our great city. He said he feels sure that God’s Will will prevail and we will roll this issue to somebody else and not let it be a burden or a mark on us by making decisions that do not really reflect what this nation and this City does. Mayor Schmitz said he is going to call for a vote, and again for those in attendance, even if the Commission votes no, it still may happen because the state has that authority. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Kirkland; “nay:” Dorsey, Newsome, Schmitz, Ferguson, Kenward, and Crutchfield. The motion was denied by the majority of six “nays” to one “yea.” Mayor Schmitz announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Schmitz declared the Public Hearing closed. Mayor Schmitz introduced Ordinance No. 2016-246 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 114, Zoning, Section 114-116, Establishment of zoning districts; Section 114-131.2, Table of Permitted Commercial Uses; Section 114-131.3, Table of Permitted Commercial Uses (cont’d); Section 114-131.6, Table of Permitted Institutional Uses; Section 114- 131.7, Table of Permitted Medical and Residential Uses, of the City of Dothan Code of Ordinances. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2016-246, motion seconded by Commissioner Crutchfield. City Manager West confirmed for Commissioner Ferguson that this amendment cleans up some errors in the ordinance, as well as addresses group homes, and does not add encumbrances to development being considered in these districts. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Schmitz introduced a proposed ordinance, rezoning property owned by John T. Watkins, Jr. located at 1004 Circleview Drive from H-I (Heavy Industrial) District to A-C (Agricultural Conservation) District (introduced on August 16, 2016). Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. Carol Knight, resident of 1012 Circleview Drive, signed up for privileges of the floor regarding this item and spoke in opposition. She said when an ordinance is disregarded for thirty years our children are learning that laws and ordinances are not important. She said the Planning Commission is given authority to be guardian over many important facets concerning our City and it seems to her to overrule them in a decision like the rezoning issue currently being discussed would be undermining their authority to make such rulings. She said there should perhaps be more stringent measures adopted in making available avenues for appeals to the City Commission. Mayor Schmitz called Planning Commission Chairman Chuck Harris to the podium. Chairman Harris said when the Planning Commission considered this rezoning request they listened to a number of residents, and after hearing all comments, the Planning Commission unanimously voted not to recommend rezoning of this property. He said the A-C zoning allows for the keeping of livestock, as well as chicken houses. He said hogs were hauled in through the subdivision and unloaded through the backyard, this is an old, well- established subdivision with a lot of retirees, and he does not think we should subject them to the nuances of livestock. Applicant John T. Watkins, Jr. said the ordinance states that the H-I district is forbidden to be adjacent to residential and that any property over five acres adjacent to a residential neighborhood is considered farmland. He said there were animals there when the main complainant bought his property eight years ago. He said there were horses, Minutes of the Board of Commissioners – September 6, 2016, continued. donkeys, and other animals there. He said this has always been his dad’s land and he has leased it, but there have always been animals on the property. There being no further discussion and upon the motion being put to vote, those voting “yea,” none; “nay:” Schmitz, Dorsey, Newsome, Kirkland, Ferguson, Kenward, and Crutchfield. The motion was denied by the majority of seven “nays” to no “yeas.” After the vote, the applicant asked how long he will have to remove the animals from the property and a thirty day period was agreed upon by the applicant and Mr. McDonald. The applicant then asked what he will be allowed to do with his property. Mayor Schmitz asked Mr. McDonald to schedule a meeting with the applicant to discuss this zoning issue. Mayor Schmitz introduced Resolution No. 2016-247 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-248 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on September 20, 2016. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-249 (recorded in Ordinance Book No._______at Page_______), assessing properties for the cost of demolition of substandard structures and turning the amounts over to the county tax collector to be added to the next regular bills for taxes levied against the respective lots and/or parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-250 (recorded in Ordinance Book No._______at Page_______), amending Resolution 2016-233 to make a technical correction to Section 1 to clarify that the Commission is granting abatement of all non-education taxes for the Wayne Farms, LLC VRT Project, including years 1-10. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-251 (recorded in Ordinance Book No._______at Page_______), renewing the contract with Blue Cross and Blue Shield (BC/BS) of Alabama to provide and administer a Health Care Plan for City employees for a one year period beginning October 1, 2016 through September 30, 2017 and accepting the BC/BS of Alabama and Prime Therapeutics ValueOne Network for Pharmacy Providers for the City of Dothan employees and retirees and NetResults Formulary to help manage prescription costs and provide available savings. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Dorsey asked if there are any special incentives if the contract is renewed for a longer period of time? City Manager West explained that BC/BS is a third party administrator and the City actually pays the claims; therefore, BC/BS is not on the hook for the dollar cost. He said we do buy secondary insurance to cover losses above $270,000 and when we have a claim we get reimbursed. Commissioner Kenward said she knows the City does not contribute to dental for the employees but asked if the City pays the administrative fee for BC/BS to manage the dental policy. Personnel Director Delvick McKay replied yes and said the amount received from the dental premiums covers that administrative cost. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-252 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with White Engineering, LLC to provide professional engineering services for the development of technical plans and specifications for roadway lighting along the Ross Clark Circle from N. Cherokee Avenue to Bauman Drive at a cost of $30,000.00, and appropriating Minutes of the Board of Commissioners – September 6, 2016, continued. funds for said services. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. City Manager West said this is part of the 2016 strategic plan. Commissioner Ferguson asked if this consultant will specify a particular brand of lighting. Electric Operations Superintendent Chris Phillips said Dothan Utilities will provide them input as to the type of like fixture we are looking for – either a standard high pressure sodium fixture or an led type luminair – and the firm will do a photometric study based off of that input. He said the firm will include the detailed requirements of the luminair for the state permit. Commissioner Ferguson asked if a manufacturer representative would be able to help the City with the design as well. Mr. Phillips said typically manufacturer representatives will not certify the design and the state requires these to be certified and stamped. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-253 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with White Engineering, LLC to provide professional engineering services for the development of technical plans and specifications for roadway lighting along U.S. Highway 84 East from the Ross Clark Circle to Health Sciences Boulevard at a cost of $30,000.00, and appropriating funds for said services. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome. City Manager West said this was part of the 2015 strategic plan. He advised that, because we do not have power along that entire corridor, there may be some issues to work out with other service providers. Commissioner Kenward asked if the firm will make suggestions on how to work through these types of contractual issues as part of their service to us. Mr. Phillips said most of that area is in Dothan service territory and we should not have too many issues as far as us being able to provide power to those lights. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-254 (recorded in Ordinance Book No._______at Page_______), appropriating $8,400.00 to the Dothan Dolphins to assist with the purchase of starting blocks. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Neal Stanford, father of a Dothan Dolphin swimmer and current President of the Dothan Dolphins Booster Club, addressed the Commission regarding this item. Mr. Stanford explained that the current starting blocks have been in use for the last twenty years, designs have improved in this time, and they are in the process of getting them replaced for the swimmers. He said replacing the blocks will allow our swimmers to be competitive when they go to away meets and tournaments because the other sites are using different starting blocks than the ones we have. He provided an economic impact study for the Commission’s review and he spoke about various meets hosted in Dothan each year, including the Alabama State Games. He said several high schools have started swim teams and they are exploring the possibility of hosting the AHSAA Section Meet which is currently hosted in Mobile. Mayor Schmitz confirmed with Mr. Stanford that the total cost of the starting blocks is $21,000, they are asking the City for $8,400, they have raised the money for the difference, and the blocks will stay at the pool. Commissioner Crutchfield asked who purchased the current blocks, and Aquatics Manager Kelly Carter replied that it is not known who purchased the blocks. Commissioner Crutchfield said the only concern he has is that the swim team is the only program that the City pays for coaches. He said all other programs are volunteer; therefore, the City already has a built-in expense with the swim team for a head coach and an assistant coach. Mayor Schmitz noted that the swim coaches also work with the Therapeutic Recreation and Special Olympics programs. Mr. Stanford discussed the economic impact of the program as well as the maintenance and upkeep of the equipment. He said to his knowledge this is the first time anybody from the swim team has requested funding and help. Commissioner Crutchfield asked what amount the Convention & Visitors’ Bureau (CVB) has contributed to the swim team for their economic impact, and Mr. Stanford replied that the CVB has committed $2,500. Commissioner Ferguson said the starting blocks will technically belong to the Dothan Dolphins, and he questioned who will be liable if someone is injured at an event. He asked if the organization carries liability insurance. Mr. Stanford said he would have to research this issue, but the risk will be reduced with the newer blocks. Commissioner Ferguson said this needs to be addressed. Mayor Schmitz requested Mr. Stanford to look into this and let the Commission know of his findings. Mr. Stanford confirmed for Commissioner Kenward that the organization Minutes of the Board of Commissioners – September 6, 2016, continued. feels they will be able to court more meets if they purchase the new blocks. Commissioner Dorsey asked if staff feels there is a market for swimming in the City, and Mrs. Carter replied yes. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz thanked the organization for their work and for their fundraising efforts. He expressed appreciation for their help in raising $4,000 for the Children’s Home a few years ago. Mayor Schmitz introduced Resolution No. 2016-255 (recorded in Ordinance Book No._______at Page_______), appropriating $50,731.00 to the Dothan-Houston County Substance Abuse Partnership to fund salary and training for members. Commissioner Kenward moved for adoption, motion seconded by Commissioner Newsome. Commissioner Kenward explained that this entity was approved for funding last year and this is a reappropriation of funds. She thanked the Partnership for providing the information requested by the Commission. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-256 (recorded in Ordinance Book No._______at Page_______), entering into a contract with Troy University to conduct a community relationship survey of the Dothan Police Department at a cost of $5,868.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. City Manager West said the Police Department has the money to pay for this. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-257 (recorded in Ordinance Book No._______at Page_______), entering into a purchasing agreement with Broadcast Music, Inc., for the purpose of ensuring proper collection and payment of fees for publicly performed concerts and including recorded music at a minimal annual fee of $234.00. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kirkland. City Manager West explained that this agreement, as well as the next two agreement items, grants licenses for music played at the Dothan Civic Center and Dothan Opera House and protects the City. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-258 (recorded in Ordinance Book No._______at Page_______), entering into a purchasing agreement with American Society of Composer, Authors and Publishers for the purpose of ensuring proper collection and payment of fees for publicly performed concerts at a minimal annual fee of $241.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-259 (recorded in Ordinance Book No._______at Page_______), entering into a purchasing agreement with SESAC, LLC for the purpose of ensuring proper collection and payment of fees for publicly performed concerts at a minimal annual fee of $74.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-260 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City, and appropriating funds for said bids. Mayor Schmitz requested an amendment to this resolution to revise Bid# 16-057 (Cab & Chassis for Asphalt Body) to reflect “Quantity 1 (or more)”. Commissioner Kenward moved to amend the resolution as stated, motion seconded by Commissioner Kirkland and unanimously carried. Minutes of the Board of Commissioners – September 6, 2016, continued. ITEM VENDOR AMOUNT 2016 Dothan Utilities Mobile Taylor Power Systems See Price in Generators, per City of Dothan Theodore, AL Description Bid Specifications: 140 KW (or equivalent) Generator & Accessories - Complete (as specified in bid) - Including Delivery: Quantity 2 (or more) Unit Price: $55,200.00 Total Price: $110,400.00 Cab & Chassis for Knuckleboom Truckworx of Dothan $ 143,039.30 Loaders, per City of Dothan Dothan, AL Bid Specifications: Quantity 2 (or more) Unit Price: $71,519.65 Total Price: $143,039.30 Knuckleboom Loaders, per City Sansom Equipment Co. $ 115,996.00 of Dothan Bid Specifications: Birmingham, AL Quantity 2 (or more) Unit Price: $57,998.00 Total Price: $115,996.00 Cab & Chassis for Asphalt Body, Coffman International, Inc. $ 78,276.00 per City of Dothan Bid Dothan, AL Specifications: Quantity 1 (or more) Unit Price: $78,276.00 Total Price: $78,276.00 Manual Switch Gear, 3 Phase Stuart Irby $ 78,675.00 14.4 kV, Dead Front Cabinet, Dothan, AL Per Bid Specifications, Quantity 5 (or more): Unit Price: $15,735.00 Total Price: $78,675.00 350 MCM Copper 15 kV T C Specialty Distributors, Inc. $ 114,030.00 Power Cable: Dothan, AL Quantity 21,000 Feet (more or less) Price Per Unit: $5.43 Total Price: $114,030.00 Dead-front 27 kV Pad-mounted G & W Electric Company $ 28,144.00 Recloser with SEL 651R: Bolingbrook, IL Quantity 1 (or more) Unit Price: $28,144.00 Total Price: $28,144.00 Erosion Control Products: Pennington Seed, Inc. $ 14,154.00 A. Terra-Blend™ or Owner Madison, GA Approved Equivalent: Quantity 165 (more or less) Unit Price: $11.00 Total Price: $1,815.00 B. ProPlus™ Tacking Agent 3 or Owner Approved Equivalent: Quantity 48 (more or less) Unit Price: $70.00 Total Price: $3,360.00 C. 20-20-20 Water Soluble Fertilizer: Quantity 50 (more or less) Unit Price: $30.00 Total Price: $1,500.00 D. Hulled Common Bermuda Grass: 3 Quantity 13 (more or less) Unit Price: $210.00 Total Price: $2,730.00 E. Un-Hulled Common Bermuda Grass: 3 Quantity 8 (more or less) Unit Price: $165.00 Total Price: $1,320.00 F. Annual Ryegrass: Minutes of the Board of Commissioners – September 6, 2016, continued. Quantity 30 (more or less) Unit Price: $23.50 Total Price: $705.00 G. Brown Top Millet: Quantity 12 (more or less) Unit Price: $27.00 Total Price: $324.00 H. Pensacola Bahia Grass: Quantity 200 (more or less) Unit Price: $120.00 Total Price: $2,400.00 3: Total Group Price $14,154.00 8,500 Lumens Projectors with Perimutter Purchasing Power $ 15,472.38 Power Lens: San Diego, CA Panasonic Projectors: Quantity 2 Unit Price: $5,840.82 Total Price: $11,681.84 Panasonic Power Zoom Lens: Unit Price: $1,895.37 Total Price: $3,790.74 Other Purchases: 60" Skid Steer Forestry Power Rental, LLC $ 22,581.00 Diamond Brush Cutter: Dothan, AL Quantity 1 National Joint Powers Alliance (NJPA) Contract Number 77356 2 Professional Legal Services Maynard, Cooper & Gale $ 6,779.97 Claim Number 2003132, Personnel Birmingham, AL Board v Ivan K. Gray Invoice Dated 7/19/16: $5,111.37, Invoice Dated 8/1/16:$1,668.60 Professional Legal Services Copeland, Franco, Screws, & Gill, P.A. $ 25,575.74 through 6/30/16 - $11,551.78 and Birmingham, AL 7/31/16 - $14,023.96 Rickey Stokes v. City Claim Number: 2003303 4 2017 Ford F350 Cab & Chassis : Tallassee Automotive $ 24,941.00 Quantity 1 or more Tallassee, AL State of Alabama T193A Contract Compact Rider Sweeper: Grainger $ 21,629.00 Quantity 1 or more Montgomery, AL National Joint Powers Alliance (NJPA) Contract # 091214-WWG Notes: 2 Legal expenses have exceeded $15,000 for this case. 3 The bid from Pennington Seed was for 50 lb. bags of seed. 25 lb. bags were requested in the bid. Quantities used on the bid tabulation sheet were 12.5 and 7.5 bags for comparison of bids. The quantities are rounded up on the summary sheet. Also the total amount came in at less than $15,000 but, bid may be used again for other departments and for years 2 and 3, if Pennington can hold pricing. 4 This truck is for the new Wastewater Collections crew. Commissioner Kenward then moved for adoption of Resolution No. 2016-260 as amended, motion seconded by Commissioner Kirkland and unanimously carried. Mayor Schmitz introduced Resolution No. 2016-261 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Roger Lynch Southeastern Distribution Apparatus $ 1,508.00 James Hancock School and Conference Auburn, AL Dan Williams Alabama Urban Forestry Association $ 847.88 2016 Conference Minutes of the Board of Commissioners – September 6, 2016, continued. Lake Guntersville State Park, AL Sandi Jarrett NENA Gulf Coast Conference 2016 $ 2,665.00 Stacy Johnson Orange Beach, AL Kristen Adkins Deanna Edwards Chris Watson Traffic Crash Reconstruction $ 2,492.70 Jacksonville, FL Billy Mayes Alabama Water & Wastewater Institute, Inc. $ 730.00 Christopher Phillips (AWWI) 2016 Educational Seminar Point Clear, AL Nicole Norton State Masters Games $ 712.78 Debbie Reed Trussville, AL Robert Apida ITRON User Conference $ 1,877.00 Orlando, FL Gregory Hutcheson Alabama Association of Fire Chiefs $ 1,558.20 Jerry Gibson 2016 Summer Conference Orange Beach, FL Maurice Eggleston Field Force Extraction Tactics $ 360.00 Devon Fields Anniston, AL Devellus Butler Field Force Operations $ 480.00 John Chesser Anniston, AL Jeb Howell Bart Barefoot Alabama Association of Floodplain Managers $ 690.00 Tyler Reeder 2016 Fall Conference Birmingham, AL Jonathan Lucas ASFPM Certified Floodplain $ 1,085.00 Manager Program Mobile, AL Carlton Ott Training Facility Fact Gathering $ 0.00 Jason Penn Denver, CO Shan Ash Chris Etheredge Randy Morris T. Davis Alabama Criminal Justice Training Center $ 8,650.00 L. Holloway (Police Academy) V. Goldsmith Selma, AL S. Vaughan J. Wheeler P. Cochrane Commissioner Kirkland then moved for adoption of Resolution No. 2016-261, motion seconded by Commissioner Newsome and unanimously carried. Commissioner Kirkland moved to accept an easement from Pillar Parrish for maintaining utilities at 301 East Newton Street, motion seconded by Commissioner Dorsey and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Kenward and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk See approval next page: Approved: Minutes of the Board of Commissioners – September 6, 2016, continued. /s/Mike Schmitz, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS