City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING OCTOBER 18, 2016 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, October 18, 2016 with the following members present: Mayor Mike Schmitz, Associate Commissioners Kevin Dorsey, Amos M. Newsome, Jr., John Ferguson, Beth Kenward, and David Crutchfield. Commissioner Albert Kirkland was absent. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Schmitz called the meeting to order. Pastor Stacy Stafford, Southside Baptist Church, then led in prayer, afterwhich Commissioner Ferguson led in the Pledge of Allegiance to the Flag. Commissioner Kenward moved that the Minutes of the Meeting of September 20, 2016, be approved, motion seconded by Commissioner Crutchfield and unanimously approved. Mayor Schmitz presented and read a proclamation, proclaiming October 23-31, 2016 as “Red Ribbon Week” in the City of Dothan. Beth Ford, Program Director for the Prevention Project, was present for the proclamation. Mayor Schmitz presented and read a proclamation, proclaiming October, 2016 as “Disability Employment Awareness Month.” Jennifer Robinson, Vocational Rehabilitation (VR) Services, Suzanne Golson, VR Counselor, Sherry Robison, VR Assistant, and Paul Lee, Executive Director of the Wiregrass Rehabilitation Center, were present for the proclamation. Mayor Schmitz presented and read a proclamation, proclaiming October 20, 2016 as “Diabetes Awareness Day.” Elizabeth Dean, Diabetes Program Coordinator at the Houston County Health Department, and Charles Brookins, Environmentalist with the Alabama Department of Public Health, were present for the proclamation. Mayor Schmitz presented and read a proclamation, proclaiming October, 2016 as “Domestic Violence Awareness Month.” Pam Miles, Executive Director, Exchange Center for Child Abuse Prevention was present for the proclamation. Commissioner Dorsey announced that he will be holding a “Paint the Town Pink” event at Walton Park on Saturday, October 29th from 10:00 a.m. until 11:30 a.m., and special guests Mark Freeman and Kimberly Thomas Griffith will discuss how to live with cancer. He said there will be a balloon release, free food, and everyone is encouraged to attend. Mayor Schmitz thanked everyone for allowing the Commission to go to the annual Association of the United States Army (AUSA) Convention earlier this month. He said it is an honor and joy to stand shoulder to shoulder with the command staff at Fort Rucker and to support them in Washington, D.C. Mayor Schmitz said he and Commissioner Crutchfield have been out to Westgate Park and met with staff a couple of times regarding the trail. He said they are currently looking into options for how to maintain as much of the running trail as possible while also addressing the public safety aspect in the areas where the biking and running trail come together. He advised that this matter will be brought back for discussion once options are reviewed. Commissioner Crutchfield thanked Mayor Schmitz, Leisure Services staff, and the citizens who came out for their time. City Manager West invited Barbara Alford, President of the Wiregrass Foundation, to present information about the Dothan Regional Public Safety Training Center. Minutes of the Board of Commissioners – October 18, 2016, continued. Ms. Alford said Police Chief Steve Parrish and Fire Chief Larry Williams came to the Foundation with a modest request for help with obtaining a small training facility because of the loss of some of the training capabilities in the area. She said the Foundation reviewed the request and concluded that public safety is vital to their involvement in health, education, and quality of life. She said the Foundation began discussing and researching possibilities, and she thanked Captain Carlton Ott for his research as well. She said they found that similar sized communities around the country are constructing joint fire and police public training facilities. She said these joint facilities provide for many aspects including enabling a community to bring the very best police and fire training to their community and to develop recruiting programs to engage young people in order to start growing future professional first responders. She said these facilities allow for police and fire to train together across division lines and enables the professional first responders to engage the community in how to be safe and work collaboratively with them. She explained that the Foundation has identified, with the help of these professionals, experienced consultant RDG USA to lead our Police and Fire representatives through a planning process over the next six months to see what that facility might look like in Dothan, and the Foundation is paying all the costs for this contract. She said the Foundation’s perspective is that this is not only about police and fire joint training, which is very important for safety, but also about collaboration – bringing police and fire into the community, bringing us to them, and all of us working together for the safety of the community. Mayor Schmitz and City Manager West expressed gratitude to Ms. Alford and the Foundation’s Board of Directors. City Manager West made the following announcements and comments:  The Finance Department has received their 34th consecutive GFOA Certificate of Achievement for Excellence in Financial Reporting. Thank you to Finance Director Lisa Reeder and staff for this achievement and to our auditors for working closely with us.  The annual Diabetes Workshop will be held on Thursday, October 20 th beginning at 8:00 a.m. in the Dothan Civic Center. This is a fun event and everyone is invited to attend.  The National Peanut Festival Cubmobile Derby will take place on Saturday, October 22nd at 10:00 a.m. on East Main Street at the overpass.  The Southern Region Open Karate Tournament, associated with the National Peanut Festival, will be held on Saturday, October 29th in the Dothan Civic Center. Teams from all over the state will be participating.  The City of Dothan will observe Halloween on Monday, October 31st from 5:00 p.m. until 8:00 p.m.  Thank you to Acting Dothan Utilities Director Angie Akos and staff for putting together our response to calls for assistance in Florida and South Carolina in the aftermath of Hurricane Matthew, to the employees who worked sixteen hour days to restore power and returned home safely, and for your prayers as they were there working. It is an honor to be a part of this response because we have been on the other side requesting assistance so we know what a blessing it is to receive help. Mayor Schmitz introduced the application of Vishal Anand for a Lounge Retail Liquor License, Class II (Package) for Fast Stop 2, located at 386 North Oates Street. Commissioner Newsome moved for approval, motion seconded by Commissioner Dorsey. Mayor Schmitz asked if there was anyone present to speak on this matter. Jason LeDuc, Director of the Dothan Houston County Library System (DHCLS), spoke in opposition to this application. Mr. LeDuc said the main downtown library receives many visitors each year and tax dollars are applied everyday to support the library’s overall mission of improving education, culture, and quality of life Minutes of the Board of Commissioners – October 18, 2016, continued. which all contribute to making Dothan a desirable place for families to live, work, and raise their children. He said the DHCLS has a mandate for providing a safe, secure, inviting space for children and teens in our community and having a retail liquor store adjacent to the library would be most unfortunate. He said the DHCLS urges the Commission to consider the potential negative impact of this application to their ongoing plans to attract investment, revitalize the downtown core, and make it a desired destination for the Wiregrass community. He said currently the downtown library experiences ongoing problems with vagrancy and after hours drinking on its premises, and approving this application would certainly not serve to advance their solution. Jansen Tidmore, Executive Director of the Dothan Downtown Redevelopment Authority, spoke in opposition to this application. Mr. Tidmore said through the course of developing the Downtown Master Plan in 2007 our goal was to create a more residential, user friendly place to shop, dine, and unwind, and we recognized during the course of the master plan that there were some unique challenges in redeveloping downtown. He said there were talks about making sure we took some deliberate action to make sure development was conducive to what we were trying to create downtown so a few years later the Downtown Overlay District (DOD) was created. He said this particular property sits in the Contemporary Redevelopment District and there are zoning regulations and special permitting required throughout this district. He said it was developed this way purposefully so that we have more opportunity to look at each business individually and determine if it fits in our plan. Mr. Tidmore said Mr. Anand runs a good business, and he explained that this opposition is about location and not about the applicant. He said he has received calls in opposition from Bruce Hall, whose business is located next door to this property, and from some of the other businesses that are investing millions of dollars in that same area. He said we have been working to stretch these blocks of downtown and through that is being deliberate about the businesses and what they contribute back to that community. He said he would like to see Mr. Anand downtown somewhere but he just does not know that this is the right location for this business. He asked the Commission to consider the intent of the master plan and the DOD and whether this license is conducive to what we are trying to create downtown. Commissioner Kenward stated that she is recusing herself from this vote because Mr. Anand is her neighbor and friend. Mr. Anand explained that since the ABC Store down the road closed people have asked him to open a store in the area and this was the only location he found that is ready to move in without a lot of work. He said his business recently received a letter of congratulations from the police department for checking everybody’s identification and not selling to minors. He said he will be content with whatever decision the Commission makes. Commissioner Dorsey asked the applicant if he has already invested money into the property. Mr. Anand said he has spent $1,000 but he placed a contingency on the property that he will move forward only if the City approves the application. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Dorsey and Newsome; “nay:” Schmitz, Ferguson, and Crutchfield; “abstained:” Kenward. The motion was denied by the majority of three “nays” to two "yeas" to one “abstention.” Mayor Schmitz announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Schmitz declared the Public Hearing closed. Mayor Schmitz announced a Public Hearing regarding the demolition and removal of unsafe structures. Douglas Johnson said he owns the property at 307 Blackshear Street. He said the structure has burned and he has not been able to tear it down because he has been sick. He said he has an operation scheduled for next month and is asking for just a little more time. Mayor Schmitz requested Mr. Johnson to meet with City Manager West and Planning Director Todd McDonald after the meeting. There being no further discussion, Mayor Schmitz declared the Public Hearing closed. Minutes of the Board of Commissioners – October 18, 2016, continued. Mayor Schmitz announced a Public Hearing regarding the issuance of Revenue Refunding and Improvement Bonds by the Public Financing Authority to benefit the Westgate Village Multifamily Rental Housing Development. There being no one present to speak, Mayor Schmitz declared the Public Hearing closed. Mayor Schmitz introduced Ordinance No. 2016-280 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Richard Scott Rumley, located at 223 East Cottonwood Road from R-4 (Residential, High Density) District to B-2 (Highway Commercial) District. Commissioner Ferguson moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Ferguson then moved for adoption of Ordinance No. 2016-280, motion seconded by Commissioner Newsome and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Newsome, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Schmitz introduced Resolution No. 2016-281 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-282 (recorded in Ordinance Book No._______at Page_______), declaring certain properties as creating a nuisance, constituting a hazard to the public health, safety and convenience of the citizens of the City of Dothan and authorizing the demolition and removal of the said structures. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-283 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on November 15, 2016. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-284 (recorded in Ordinance Book No._______at Page_______), authorizing the issuance of Revenue Refunding and Improvement Bonds by the Public Finance Authority to benefit the Westgate Village Multifamily Rental Housing Development. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Ferguson. City Manager West explained that it is a federal requirement for the City to authorize the issuance of tax exempt bonds, there is no obligation to the City, and this has been done several times since he has been here. He advised that the underwriter is present in the audience should there be any questions. The underwriter confirmed for Commissioner Crutchfield that this is an acquisition, and he confirmed for Commissioner Newsome that a person has not yet been identified to manage the facility planned to be put in Mobile, Alabama. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Schmitz, Dorsey, Ferguson, Kenward, and Crutchfield; “nay:” Newsome. The motion was carried by the majority of five "yeas" to one “nay.” Mayor Schmitz introduced Resolution No. 2016-285 (recorded in Ordinance Book No._______at Page_______), approving the vacation and abandonment of a portion of Parmer Road to the use of the public as a street right-of-way. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kenward. City Manager West advised that Houston County would like to vacate this road because there have been problems with illegal dumping and also the Minutes of the Board of Commissioners – October 18, 2016, continued. road has limited use. He explained that Parmer Road is a County road but the City’s approval is required because a portion of the road is within the City limits. Mayor Schmitz asked if there was anyone present who would like to speak on this matter and there were none. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-286 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and issuing a Notice to Proceed to Blankenship Contracting, Inc. for the 2016 Sanitary Sewer Improvements (Woodland, Appletree, Flynn, Plant) subject to approval by ADEM in the amount of $1,281,332.00, and appropriating funds for said improvements. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Dorsey. City Manager West said this is SRF money and ADEM’s approval is required. Commissioner Ferguson asked when the work will start, particularly on Woodland. Public Works Director Jerry Corbin advised that because of the contractor’s schedule it may be a couple of months before they are able to get started. City Manager West confirmed for Mayor Schmitz that the neighborhood will be notified. City Manager West noted that this is a local business. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-287 (recorded in Ordinance Book No._______at Page_______), entering into a contract with CFM Group, LLC, in order to receive Trust Fund Participation for the City Shop Complex gas leak remedial effort. Commissioner Kenward moved for adoption, motion seconded by Commissioner Ferguson. City Manager West explained that there have been two leaks at the complex – one was with the tank itself and the other was a busted line. He advised that ADEM is going to count these as one instance; therefore, the City will just have to make one $10,000.00 payment and the remainder will be funded out of the trust fund created to cleanup such spills. Commissioner Newsome asked if there is any indication that a large amount of drilling in the ground is going to have to take place. Mr. Corbin said there has been some initial drilling and analysis, and as it stands right now, it has been good news so far. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-288 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with the Alabama Department of Transportation for the installation of one tapping tee and valve on existing 12” water main with one joint of Ductile Iron pipe to the R.O.W. on Brannon Stand Rd. (AL Hwy. 605). Commissioner Kenward moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-289 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Alabama Department of Transportation to trim trees and underbrush by utility lines along AL/US Route No. 210 (beginning at Milepost No. 9 and ending at Milepost No. 10.48). Commissioner Dorsey moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-290 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Alabama Department of Transportation to trim trees and underbrush by utility lines along AL/US Route No. 210 (beginning at Milepost No. 0.5 and ending at Milepost No. 2.3). Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-291 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Alabama Department of Transportation to trim trees and underbrush by utility lines along AL/US Route No. 52 (beginning at Milepost No. 59.00 and ending at Milepost No. 60.85). Commissioner Ferguson moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Minutes of the Board of Commissioners – October 18, 2016, continued. Mayor Schmitz introduced Resolution No. 2016-292 (recorded in Ordinance Book No._______at Page_______), agreeing to aid Santee Cooper, a member of the American Public Power Association serving the Myrtle Beach Area of South Carolina, in its efforts to recover from the devastation left by severe weather due to Hurricane Matthew on October 8, 2016, by sending utility trucks, equipment, and City employees to operate this equipment. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kenward. City Manager West said this agreement is necessary for the City to be reimbursed by FEMA. Commissioner Kenward said she is very proud of our staff for being able to go and offer assistance to these communities. She expressed her appreciation for everyone being kept abreast of the work being done via pictures, etc. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-293 (recorded in Ordinance Book No._______at Page_______), agreeing to aid the City of New Smyrna Beach, Florida in its efforts to recover from the devastation left by severe weather due to Hurricane Matthew on October 7, 2016, by sending utility trucks, equipment, and City employees to operate this equipment. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-294 (recorded in Ordinance Book No._______at Page_______), accepting a grant award in the amount of $202,500.00 from the U.S. Department of Justice, Office of Justice Program, Bureau of Justice Assistance under the Fiscal Year 2016 Body-Worn Camera Policy and Implementation Program to purchase 135 body-worn camera units, and appropriating funds for said grant award. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Newsome. Commissioner Kenward thanked Chief Parrish and City Attorney Len White for answering her many questions regarding this item. She said she wanted to make sure we went into this process with eyes wide open as far as how we are allowed to share the information caught by these cameras and what the implications are to our public. She said they have done their homework and she appreciates it because it helps the Commission to make good decisions. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-295 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Enterprise State Community College through its Southeast Alabama Highway Safety Office for participation in the Alabama Department of Economic and Community Affairs Law Enforcement Traffic Safety Grant Program. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-296 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Organized Crime Drug Enforcement Task Forces (OCDETF) Program for reimbursement of overtime expenditures related to the Organized Crime Drug Enforcement Task Force in the amount of $25,000.00, and appropriating funds for said project. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-297 (recorded in Ordinance Book No._______at Page_______), entering into a Memorandum of Agreement with the Alabama Law Enforcement Agency (ALEA) for reimbursement of registration fees in the amount of $6,500.00 for student officers successfully graduating from the Alabama Criminal Justice Training Center (ACJTC) in Selma, Alabama. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Newsome and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-298 (recorded in Ordinance Book No._______at Page_______), amending the agreement with York Risk Services Group, Inc., to continue to provide claims administration services for the self- insured workers’ compensation program, at a cost of $42,000.00 for a period of one (1) year to commence on October 1, 2016, through September 30, 2017. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Minutes of the Board of Commissioners – October 18, 2016, continued. Dorsey. City Manager West said this is the same amount as last year. He advised that the per claim amount is increasing from $6.00 to $6.50 and the City averages approximately 300 claims per year. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-299 (recorded in Ordinance Book No._______at Page_______), entering into a contract with Galls, LLC, for assignment of contracts awarded to Azar’s Uniforms, Inc., Bid No.15-063, Police Department Uniforms, and Bid No.16-003, Police Body Armor. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-300 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Southern Alabama Regional Council on Aging (SARCOA) to receive funding from the Houston County Tobacco Tax Fund for senior citizen programs. Commissioner Newsome moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-301 (recorded in Ordinance Book No._______at Page_______), agreeing to provide utilities to the building at 3201 Montgomery Highway, Suite 9, which is utilized solely by the Retired Senior Citizen Program, and appropriating funds for said service. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kenward. City Manager West said this is an agency that is no longer funded, but we have paid their utility bill in the past and if the desire is to continue to do so, approval is required to appropriate the funds. City Manager West confirmed for Commissioner Newsome that the building is used for coordination of volunteer activities. Commissioner Kenward confirmed with City Manager West that this item was included in the budgeting process. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-302 (recorded in Ordinance Book No._______at Page_______), entering into a contract with the Southeast Basketball Officials Association to provide certified referees to officiate during the 2016 Downtown Hoops Classic Basketball Tournament at a cost of $105.00 per game. Commissioner Newsome moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-303 (recorded in Ordinance Book No._______at Page_______), re-appointing Mary Sue Evans, Chuck Harris, Susan Wilkins and Dr. James Kelley as members of the Commercial Development Authority. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Schmitz expressed appreciation for their service. Mayor Schmitz introduced Resolution No. 2016-304 (recorded in Ordinance Book No._______at Page_______), appointing Ramona Miley and Michael Wyant as members of the Community Development Advisory Board. Commissioner moved for adoption, motion seconded by Commissioner and unanimously adopted. Mayor Schmitz expressed appreciation for their service. Mayor Schmitz introduced Resolution No. 2016-305 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of September, 2016 in the amount of $17,858,709.70. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Commissioner Newsome said this amount has been high for the last three months. City Manager West said last month’s amount included a bond payment which is made twice a year and there has been an increase in what we pay out in health insurance. He explained that the biggest component is what we purchase for power and this is based on customer usage. Commissioner Crutchfield confirmed with City Manager West that we are buying more electricity and selling more electricity; therefore, the City is making the money to pay for the Minutes of the Board of Commissioners – October 18, 2016, continued. purchase. There being no further discussion, the resolution was unanimously adopted. Mayor Schmitz introduced Resolution No. 2016-306 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Municipal Solid Waste Tipping, Waste Away Group, Inc. $ 505,549.00 Transportation and Disposal, Midland City, AL Per City of Dothan Bid Specifications, thru 5/6/17 Quantity 13,663.48 tons (or more) Unit Price: $37.00 per Ton Total Price: $505,549.00 Power Transformer for West Mayer Electric $ 390,266.00 Dothan Substation, per City of Dothan, AL Dothan Bid Specifications: Base price one(1) or more Electrical Power Transformer, Three-phase, 115,000 Volts Delta-12,470Y/7.200 Volts: Unit Price: $348,082.00 Field Assembly and Testing: Unit Price: $25,388.00 Freight FOB Site: Unit Price: $9,533.00 Offloading and Service: Unit Price: $7,263.00 Total Cost, Transformer Delivered Ready for Service, Not to Exceed: $390,266.00 New Digger Derrick with Body, Altec Industries, Inc. $ 135,895.00 per City of Dothan Bid Birmingham, AL Specifications: Quantity 1 ( or more) Unit Price: $135,895.00 Including Option 1- LED Rope Lighting or LED Strip Lighting in Compartments ILO Dome Lights-At No Additional Cost, Replacing Unit 3125 Conventional Cab & Chassis for Coffman International, Inc. $ 115,491.00 Dump Body (Alternate Bid for Dothan, AL Complete Unit), per City of Dothan Bid Specifications: Make: Ox Quantity 1 (or more) Unit Price: $115,491.00 Replacing Unit 9013 Cab & Chassis for Digger Coffman International, Inc. $ 72,588.73 Derrick per Bid Specifications: Dothan, AL Make: International 4300, Replacing Unit 3125 Quantity 1 (or more): Total Price of Unit (Cab & Chassis) : $72,588.73 Cab & Chassis for Roll-Off Hoist, Coffman International, Inc. $ 95,252.00 per City Bid Specifications: Dothan, AL 2017 International 7500 6x4 Quantity 1 (or more) Unit Price: $95,252.00, Replacing Unit 8260 60,000 Lb. Capacity Roll-Off Hoist, Ingram Equipment $ 39,342.00 per City Bid Specifications: Pelham, AL Galbreath U5-OR-174 Quantity 1 (or more) Unit Price for 1 Unit: $39,342.00 Replacing Unit 8260 Minutes of the Board of Commissioners – October 18, 2016, continued. Other Purchases: Professional Legal Services King & Spalding $ 10,763.41 Defense of EPA Enforcement Action Atlanta, GA Project # 850310 5/31/16-$2,870.88, 7/31/16-$3,969.50, 8/31/16-$3,923.03 Professional Legal Services Maynard, Cooper & Gale $ 263.70 Claim Number 2003132, Birmingham, AL Personnel Board v Ivan K. Gray Invoice Dated 9/21/16: $263.70 Knapheide Service Body Truck Equipment Sales, Inc. $ 20,069.00 Venturo Crane Model ET-12K: Mobile, AL State of Alabama Awarded Contract T195A #4012502, Lines 46-49 Unit Price: $20,069.00, Quantity 1 Stalker Radar DSR 2X System Applied Concepts, Inc. $ 41,617.50 with all Accessories, Connectors, Plano, TX Cables, 3 Year Warranty, Remote Display, Shipping & Handling for Police Cars: Sole Source Provider 15 (or more) Units; Unit Price: $2,774.50 Commissioner Ferguson then moved for adoption of Resolution No. 2016-306, motion seconded by Commissioner Crutchfield and unanimously carried. Mayor Schmitz introduced Resolution No. 2016-307 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Ronnie Bruce SDMyers Transformer Lifecycle Management $ 3,980.00 Talmadge, OH Anthony Jackson Advanced Roadside Interview Techniques for $ 558.00 Patrol Officers Irondale, AL Thomas Ezell TASER Instructor Course Version 20 $ 980.00 John Dietz Tuscaloosa, AL Jeremy Kendrick FBI Firearms Instructor Course $ 100.00 Baldwin County, AL Stacey Livingston ALTIST Certified Revenue Examiner $ 845.00 Training “Examination Tools & Techniques” Hoover, AL Stacey Livingston ALTIST Certified Revenue Examiner $ 845.00 Training “Understanding Laws and Regulations Governing Local Government Revenue” Hoover, AL Mamie McCory Alabama Jail Association’s Fall Conference $ 833.00 Stephanie Johnson Mobile, AL Jinri Jiang Auburn Swim Meet $ 290.00 Auburn, AL Jinri Jiang Tallahassee Swim Meet $ 290.00 Tallahassee, FL Jinri Jiang Columbus Swim Meet $ 290.00 Columbus, GA Minutes of the Board of Commissioners – October 18, 2016, continued. Jinri Jiang Southeastern Short Course Championships $ 315.00 Auburn, AL Eddie Henderson CALEA Conference $ 3,141.00 Scott Owens North Charleston, SC Patty Poole AISO/TAC Training $ 30.00 Ashley Armstrong Montgomery, AL Anna Kelly Jinri Jiang Columbus Swim Meet $ 290.00 Columbus, GA Jinri Jiang Auburn Swim Meet $ 290.00 Auburn, AL Lance Littlefield Hurricane Matthew Storm Recovery $ 3,430.00 Ashton Booker New Smyrna Beach, FL Lee Campbell Shawn Crooks Garrett Hall Josh Hughes Dothan Utilities Staff Member Steve Lanton Hurricane Matthew Storm Recovery $ 3,920.00 Tyrone Spencer Myrtle Beach, SC Jason Hamm Colby Seay Mitch Anderson Dave Sampson Daniel Lawrence Trent Smith Nicole Norton State Masters Games $ 3,674.56 Debbie Reed Trussville, AL Wendell Cummings 2016 SWANA Fall Forum $ 1,272.90 Roy Johnson Lake Guntersville, AL Kim Meeker IMBA World Summit $ 2,083.00 Bentonville, AR Kayla Owens 2016 Southern Software Public Safety $ 670.00 Users Conference Myrtle Beach, SC Adam Blackwell Emergency Responder Hazardous $ 200.00 Materials Technician for CBRNE Incidents Anniston, AL Shane Lee Alabama Explorer Weekend $ 100.00 Robert Herring Tuscaloosa, AL Philena Reaves Alabama Municipal Revenue Officers $ 579.22 Association 2016 Winter Conference Auburn, AL Commissioner Kenward then moved for adoption of Resolution No. 2016-307, motion seconded by Commissioner Crutchfield and unanimously carried. There being no further business, Commissioner Ferguson moved that the meeting be adjourned, motion seconded by Commissioner Kenward and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk See approval next page: Minutes of the Board of Commissioners – October 18, 2016, continued. Approved: /s/Mike Schmitz, Mayor /s/Kevin Dorsey, Associate Commissioner Amos M. Newsome, Jr., Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS