City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING MAY 15, 2018 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, May 15, 2018 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Seth Martin, City Church, then led in prayer, afterwhich Commissioner Dorsey led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of May 1, 2018, be approved, motion seconded by Commissioner Dorsey and unanimously approved. Mayor Saliba presented and read a proclamation, proclaiming May 15, 2018 as “Prevention of Underage and Young Adult Problem Drinking Awareness Day” in the City of Dothan. Robbie Treadwell, SpectraCare Health Systems, along with Wallace Community College Administrators and Student Coalition, were present for the proclamation. Mayor Saliba presented and read a proclamation, proclaiming the week of May 13- 19, 2018 as “Police Week” in the City of Dothan. Police Chief Steve Parrish was present for the proclamation. Chief Parrish recognized and presented Life Saving Awards to Officer Tyler A. Davis, Officer Kevin L. Fisher, Officer Alexandra M. Gulledge, Officer A. Joseph Jackson, and Officer Morgan M. King (not present). Captain Todd David recognized and presented the Officer of the Year Award to Officer Terry J. Nelson and the Supervisor of the Year Award to Sergeant D. Jeremy Kendrick. Mayor Saliba presented and read a proclamation, proclaiming the week of May 20- 26, 2018 as “Emergency Medical Services Week” in the City of Dothan. Fire Chief Larry Williams, Fire Battalion Chief Sean Gibson, and Fire Captain Thomas Starling were present for the proclamation. Chief Williams and Battalion Chief Gibson recognized and presented the John T. Ingram Emergency Medical Technician (EMT) of the Year Award to Firefighter Tyler McClenney and the Paramedic of the Year Award to Fire Sergeant Engineer Grant Hendrix. Mayor Saliba invited Dothan High School Head Football Coach Wayne White to speak. Mr. White announced that a golf tournament will be held at Dothan National on Saturday, May 19th to benefit the school’s athletic departments in their financial support needs. He said the tournament is a four-man scramble, there are currently 16 teams, and they are looking for more participants. He also announced and invited everyone to attend a prayer event being held by the FCA Huddle Group, sponsored by Coach Chris Cooper, at 7:30 a.m. on Friday, May 18th to circle around the football team on the practice field and pray over them. If it is raining, this event will take place in Davis Gym. He thanked everyone for their time and said Go Tigers! Commissioner Dorsey requested an update on the renter’s ordinance. City Manager West said this is being worked on, and he confirmed with Planning Director Todd McDonald that information will be presented in July. Minutes of the Board of Commissioners – May 15, 2018, continued. Commissioner Dorsey thanked Public Works Director Charles Metzger and his staff for quickly responding to fix a hole dug by kids in the Napier Field area. He said the residents called him and asked that he pass along their commendations. Commissioner Dorsey said he recently visited the Miracle Field and Playground at Westgate Park and it is breathtaking. He said there are a lot of things going on in Dothan that people need to know about and this is one that should be broadcasted. He said Leisure Services staff does a great job and he appreciates them for all they do. Commissioner Fleming thanked Executive Assistant Sarah Woodham and Chief Parrish for their help in the last month with some things that have been happening. Commissioner Fleming announced a community forum for District 2 on May 24 th at 6:00 p.m. at the Saliba Center for Families. He invited everyone interested, especially District 2 constituents. Commissioner Fleming said May is National Teen Self-Esteem Month and he would like to challenge the Commission and everyone to get involved. He said he has had the privilege of working with teenagers and issues with self-esteem is huge. He said there is a lot happening on social media and television and, though our kids seem like they are having a good time, they really need some help. Commissioner Fleming announced a first annual celebration, sponsored by the Ta-Seti Shriners Temple 253, on Saturday, June 16th in the 200 block of Foster Street. He said he will be joining them in this event and there will be live music, free food, speakers, and a lot of fun activities. He said there will also be a Fatherhood Celebration taking place at McRae Homes in District 2 on this same date in the morning and the Police Department will be involved in this celebration. Commissioner Kirkland said he lost a neighbor about three months ago to Parkinson’s disease and his widow is very complementary of our Fire Department. Commissioner Kirkland said during his neighbor’s illness, the ambulance was called to the home, when he stopped to see if he could help, Fire Department members assured him they were taking care of his neighbor. He expressed his appreciation to them. Commissioner Ferguson reminded everyone that the Velcro Pygmies concert is today at noon in the Civic Center, and this event is now free to the public due to some corporate sponsorships. He said about thirty volunteers from Wicksburg High School have organized, marketed, and raised sponsorships for this concert, and he hopes we will support these efforts. Commissioner Ferguson said he understands there is a great need for volunteers to assist with the Miracle League, so if anyone has teenagers who need something to do this summer, he can’t think of a better way for them to spend their time. Commissioner Kenward said people are cleaning their yards right now and there have been piles of debris all over the city, and she thanked Public Works Director Charles Metzger and his team for being extremely responsive to calls they are receiving regarding this matter. Commissioner Kenward said she would like to express how proud she is of this community because it is not every community where you get to pray at a commission meeting, or where prayer is even mentioned and applauded and supported by the community. She said thank you and let’s keep Dothan Dothan. Commissioner Crutchfield thanked the department heads he has worked with over the last couple of weeks to resolve issues that have come up in the community. He said he has received a lot of positive feedback from those they have helped. Commissioner Crutchfield said, to go with Coach White’s remarks, we should take the time to support our schools any chance we get because they do not have much of a budget and the support really helps. Minutes of the Board of Commissioners – May 15, 2018, continued. City Manager West presented a service award to Fire Chief Larry H. Williams, Jr., Dothan Fire Department, for thirty years of service with the City. City Manager West made the following announcements and comments:  The Dothan Police Department’s annual Police Memorial Service will be held today at 2:00 p.m. in the Opera House. This is always a great service, it is open to the public, and everyone is invited to attend.  A travel ball baseball tournament is taking place this weekend with 95 teams participating. All twelve fields at James Oates Park, the Eastgate Park fields, and the two little league fields at Miracle Field will be used.  Graduation for Dothan High School is Thursday, May 24th at 7:00 p.m., and Northview High School is Friday, May 25th at 7:00 p.m., both at Rip Hewes Stadium. If raining, the makeup day is Saturday, May 26th at 8:00 a.m. and 10:00 a.m. Mayor Saliba introduced Ordinance No. 2018-111 (recorded in Ordinance Book No. _______at Page_______), annexing certain property owned by Cottages Dothan, LLC, located at the NE corner of the intersection of Murphy Mill Road and Bethlehem Road, into the city limits of Dothan (Tabled on May 1, 2018). Commissioner Kirkland moved that this item be removed from the table, motion seconded by Commissioner Dorsey and unanimously carried. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Ferguson then moved for adoption of Ordinance No. 2018-111, motion seconded by Commissioner Crutchfield. Commissioner Ferguson said, for the record, we are going to annex Phase 1 of 4 on this development and the developer has agreed to immediately start the process to annex Phases 2, 3, and 4 into the city limits, based on our agreement. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2018-112 (recorded in Ordinance Book No. _______at Page_______), rezoning a parcel of land owned by LVC Holdings, LLC, located at 205 Beecher Street from R-2 (Residential Single-Family, Medium Density) District to B-3 (Local Shopping) District. Commissioner Crutchfield moved for immediate consideration, motion seconded by Commissioner Ferguson and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kenward then moved for adoption of Ordinance No. 2018-112, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2018-113 (recorded in Ordinance Book No. _______at Page_______), rezoning a parcel of land owned by Carolyn Thomas, located at 618 Taylor Road from R-A (Apartments, 8+ Dwelling Units, High Density) District to R-4 (Residential Attached-High Density, 2-7 Units) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2018-113, motion seconded by Commissioner Ferguson and upon the motion being put to Minutes of the Board of Commissioners – May 15, 2018, continued. vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2018-114 (recorded in Ordinance Book No. _______at Page_______), rezoning a parcel of land owned by Gamble Family HUD Apartments, LLC, located at 307 Sixth Avenue (Medical Center Terrace Apartments) from L-I (Light Industrial) to R-A (Apartments, 8+ Dwelling Units, High Density) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2018-114, motion seconded by Commissioner Fleming and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2018-115 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 114, Zoning, Article II, Section 114-26, Definitions; and Article VIII, Section 114-131.4, Table of Permitted Commercial Uses, of the Code of Ordinances of the City of Dothan. Commissioner Crutchfield moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2018-115, motion seconded by Commissioner Ferguson. Commissioner Kenward requested an explanation for the sake of public record. City Manager West said this will modify the Table of Commercial Permitted Uses to allow for a take-out only restaurant in the B-3 District. Commissioner Ferguson confirmed with City Manager West that there will be no special exception required for this use. City Manager West noted that developments will be required to comply with all setbacks and other regulations. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Resolution No. 2018-116 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract, and issuing a Notice to Proceed to Mid-South Paving Inc., of Dothan, Alabama for Street Resurfacing scheduled for 2018, for the sum of $2,023,649.50. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Commissioner Dorsey said he is glad this is a local contractor. Commissioner Ferguson said to Commissioner Fleming that he is glad District 2 is getting a lot of resurfacing because he knows there are many roads that need work. Commissioner Fleming agreed and said if you are a fan of the National Peanut Festival and you missed it, travel down South Appletree Street because that is a ride similar to being on a roller coaster! Mayor Saliba introduced Resolution No. 2018-117 (recorded in Ordinance Book No._______at Page_______), renewing the contract with Crowder Gulf, LLC, in the amount of $2,606,915.00 for the Disaster Debris Removal, Disposal and Reduction Contract (only to be used in the event of an actual disaster). Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. City Manager West said this is an annual agreement and is really good insurance because it does not cost the City anything unless and until it is used. Mayor Saliba introduced Resolution No. 2018-118 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract, and issuing a Notice to Proceed to Guardian Fueling Technologies, LLC, of Jacksonville, Florida for the sum of $132,420.00 for the Dothan Utilities Complex Minutes of the Board of Commissioners – May 15, 2018, continued. Fuel Storage and Dispensing Facility Upgrade. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland. Commissioner Ferguson asked for additional information. City Manager West said this is for the tanks at Dothan Utilities, which were installed at the same time as the ones on Complex Drive, and we felt this needed to be done to avoid the problems we had at that location. General Services Director Randy Morris confirmed that we do not foresee any problems with the tanks at the Civic Center because they are underground. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-119 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and issuing other related documents to ALS Group USA Corp, DBA ALS Environmental, for laboratory analytical services for the EPA mandated UCMR4 Program and per the Testing Fee Schedule of the contract and any additional testing and associated costs beyond the scope of the contract which may be required due to system operational needs or as mandated by EPA or ADEM. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-120 (recorded in Ordinance Book No._______at Page_______), submitting the 2017 Municipal Water Pollution Prevention Annual Reports for the City’s three (3) wastewater treatment plants to the Alabama Department of Environmental Management. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-121 (recorded in Ordinance Book No._______at Page_______), approving Change Order No. 1 with Blankenship Contracting, Inc., for a total cost increase of $114,949.49, for the Sanitary Sewer Rehabilitation Project (Kornegay, South Oates, Garland, Glenwood, and Southland), and appropriating funds for said increase. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. City Manager West said most of this cost was because of soil that had to be removed and replaced. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-122 (recorded in Ordinance Book No._______at Page_______), approving Change Order No. 1 with Blankenship Contracting, Inc., for a total cost decrease of $520,755.98, for the Englewood to Rock Creek Sewer Project. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-123 (recorded in Ordinance Book No._______at Page_______), entering into a Project Partnership Agreement with the Wiregrass Museum of Art for development of arts outreach program and video documentary of associated activities for the Highway 84 East Corridor Plan. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-124 (recorded in Ordinance Book No._______at Page_______), accepting a grant award from the State of Alabama Mutual Aid System (AMAS) for the purchase of equipment, training and supply replacement for the Hazardous Materials, Heavy Rescue and Swift Water Rescue Teams in the amount of $23,647.00, and appropriating funds for said grant award. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-125 (recorded in Ordinance Book No._______at Page_______), entering into a contract with ESRI, Inc., for maintenance on ArcGIS and ArcInfo, at a cost of $50,000.00 for a one (1) year period. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. City Manager West said this is for our GIS system and the price is the same as last year. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – May 15, 2018, continued. Mayor Saliba introduced Resolution No. 2018-126 (recorded in Ordinance Book No._______at Page_______), applying for and accepting funding in the amount of $39,960.00 from the 2018 Bureau of Justice Bulletproof Vest Partnership, to be used for the purchase of body armor, and appropriating funds for said grant. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-127 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of April, 2018 in the amount of $13,401,849.98. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-128 (recorded in Ordinance Book No._______at Page_______), appointing Josh Chapman as a member of the County Board of Equalization. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-129 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT 2018 Ford F350 Crew Cab Bondy’s $ 27,743.00 Chassis Replacing unit 2130 Dothan, AL Additional purchase from bid. Other Purchases: Professional Legal Services King & Spalding $ 1,466.10 Defense of EPA Enforcement Atlanta, GA Action: Project # 850310 Through 3/31/17 - $1,466.10 Repairs to Doppstadt Grinder Thompson Tractor Company $ 23,405.50 Unit 8227 Only local dealer Dothan, AL 2019 International MV607 Coffman International $ 81,689.74 Cab & Chassis Dothan, AL NJPA cooperative contract #081716-NVS Replacing unit 3154 Altec 55 ft. Material Handler Altec $ 144,924.00 with Body Birmingham, AL NJPA contract # 012418-ALT Replacing unit 3154 Altec Model DB37 Backyard Altec $ 138,934.00 Digger Derrick Birmingham, AL NJPA contract # 031014-ALT Replacing unit 3205 NetMotion Mobility 475D Premium CDW-G $ 15,983.00 Maintenance 1 Year Vernon Hills, IL Project: Software Maintenance NJPA Cooperative contract Concession Supplies Coca Cola $ 5,000.00 Prices have been compared to Dothan, AL Sam's Club. Only vendor who can deliver product and C02 tanks. The Civic Center will exceed the previously estimated amount for FY 2018 inventory purchases. Commissioner Kirkland then moved for adoption of Resolution No. 2018-129, motion seconded by Commissioner Fleming and unanimously carried. Mayor Saliba introduced Resolution No. 2018-130 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: Minutes of the Board of Commissioners – May 15, 2018, continued. NAME CONFERENCE AMOUNT Kalyn Beck Alabama Criminal Justice Training Center $10,350.00 Brad Strickland (Police Academy) Michael Hannon Selma, AL Bryan Touchton Larry Spicer Eddie Henderson Certified Law Enforcement Executive $ 511.18 Program Ft. McClellan, AL Kevin Moore Hazardous Material Technology “Cobra” $ 0.00 Justin Davis Anniston, AL Jeremy Wallace Adam Blackwell Michael Conner Jesse Hess Matt Barefield ARPA State Track Meet $ 2,966.00 Tony Black Trussville, AL Charles Metzger 2018 Annual Meeting of the Alabama $ 2,493.14 Tommy Wright Section ITE Gulf Shores, AL Commissioner Kenward then moved for adoption of Resolution No. 2018-130, motion seconded by Commissioner Crutchfield and unanimously carried. Commissioner Ferguson moved to accept an easement from DL & BE Enterprises, Inc., necessary for installing a sanitary sewer line for the Bell Street to Foster Street Sanitary Sewer Project, motion seconded by Commissioner Crutchfield and unanimously carried. There being no further business, Commissioner Ferguson moved that the meeting be adjourned, motion seconded by Commissioner Kenward and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS