City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING SEPTEMBER 4, 2018 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, September 4, 2018 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Sister Miriam Fidduccia, St. Columba Catholic Church, then led in prayer, afterwhich Commissioner Kirkland led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of August 21, 2018, be approved, motion seconded by Commissioner Crutchfield and unanimously approved. Mayor Saliba said happy past Labor Day to our City employees, and he thanked them for all they do. He said he hoped everyone had a great weekend. City Manager West made the following announcements and comments:  There was no sanitation collection yesterday due to the Labor Day holiday. Monday residents will have garbage and recycling pickup tomorrow, September 5th. There is no makeup day for trash, but depending on the amount out, crews may be able to collect this week.  Today is the last day of the Southern Clay Court Boys and Girls 12’s Tennis Tournament at the Westgate Tennis Center. The tournament began on Friday, August 31st with over 100 participants.  The Alabama State Mixed Doubles Tennis Tournament will be held September 6th-9th at the Westgate Tennis Center and there are over 600 participants.  Resurfacing is taking place downtown, and everyone’s patience is requested over the next few weeks as there will be congestion at times.  A work session for the City Commission will be held in the Board Room on Tuesday, September 11th at 9:00 a.m. regarding storm water. City Manager West said he is glad to be back, and he thanked everyone for their concerns and prayers while he was out. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Ordinance No. 2018-235 (recorded in Ordinance Book No. _______at Page_______), amending Article X, Special Districts, Section 114- 157, Downtown Overlay District (DOD), of the City of Dothan Code of Ordinances. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2018-235, motion seconded by Commissioner Crutchfield. Planning Director Todd McDonald Minutes of the Board of Commissioners – September 4, 2018, continued. said this change is in response to a developer’s request to remove property at the corner of West Powell Street and North Oates Street from the DOD. He said the developer wants to build a convenience store there but is unable to do so under the DOD regulations. Mr. McDonald explained that the amendment includes the removal of all properties in that quadrant from the DOD. Commissioner Ferguson confirmed with Mr. McDonald that this is the northwestern most boundary of the DOD. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2018-236 (recorded in Ordinance Book No. _______at Page_______), rezoning three parcels of land owned by Roy Green, located at 1324 Ross Clark Circle from B-2 & B-3 (Highway Commercial & Local Shopping) District, respectively to L-I (Light Industry) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2018-236, motion seconded by Commissioner Kenward. Commissioner Kenward confirmed with Mr. McDonald that the owner wants to expand his existing business and is requesting the appropriate zoning for that use. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Resolution No. 2018-237 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-238 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be nuisances by Resolution Number 2018-171 and 2018-192 and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-239 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be in violation of Article III, Chapter 106 of the City of Dothan Code of Ordinance (repeat offenders) and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-240 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Gresham, Smith and Partners (GS&P) for engineering design and professional services for the Honeysuckle Road Improvements Project Phase 1 from W. Main Street to Fortner Street, in accordance with the Agreement between Owner and Engineer for Professional Services, for a not-to-exceed amount of $1,194,602.00, and appropriating funds for said services. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Ferguson asked about the timeframe involved with this item and the next item on the agenda. Public Works Director Charles Metzger estimated 1 year for the design and 1½ years for right-of-way (ROW) acquisition. Mayor Saliba asked if the amount of ROW to be acquired will cover all of the different options they previously reviewed or has this already been decided. Mr. Metzger said one option has basically been chosen and the alignment is pretty well set. He said they will make Minutes of the Board of Commissioners – September 4, 2018, continued. sure to acquire enough ROW to accommodate any future expansion on the south end of Honeysuckle Road. He said the only area still being contemplated is the intersection of Honeysuckle Road at South Park Avenue. He said a roundabout was considered, but a standard type intersection is most feasible due to the proximity of the railroad. Commissioner Crutchfield asked which option was chosen for the 84 West to Fortner Street section. Mr. Metzger said it will be a continuation of the Westgate Parkway five-lane design and two-way left-turn lane, with sidewalks and possibly bike lanes, depending on the amount of ROW. Mr. Metzger confirmed for Mayor Saliba that the construction cost estimate will be provided after the design work is completed, which will be in approximately one year. City Manager West advised that the difficulty and time required for ROW acquisition should not be underestimated. Commissioner Ferguson confirmed with Mr. Metzger that part of the Ross Clark Circle (RCC) improvements project includes a portion of the Westgate Parkway and Honeysuckle Road intersection. Mr. Metzger said the RCC improvements project goes maybe 500 feet south on Honeysuckle Road from this intersection. Mr. Metzger confirmed for Commissioner Dorsey that there are five local firms involved in the Honeysuckle Road Improvements Project. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-241 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Sain Associates for engineering design and consultation services for the Honeysuckle Road Improvements Project Phases 2 & 3 from south of Homestead Road to South Park Avenue and from South Park Avenue to the intersection of Campbellton Highway and Taylor Road, in accordance with the Agreement for Professional Services, for a not-to-exceed amount of $774,991.00, and appropriating funds for said services. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-242 (recorded in Ordinance Book No._______at Page_______), acquiring an additional ROW for the Alabama Transportation Rehabilitation and Improvement Program (ATRIP) Bridge Replacement on Brookside Drive, Project No. ACBRZ61070-ATRP(008), for an estimated amount of $35,000.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Ferguson. City Manager West said this is the last ROW needed to do this project. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-243 (recorded in Ordinance Book No._______at Page_______), submitting documentation to apply for the ADPH Oral Health Office Bureau of Family Health Services Grant. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. City Manager West said this is for the replacement of our equipment used to feed fluoride into the water system for health purposes. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-244 (recorded in Ordinance Book No._______at Page_______), accepting funding from the Enterprise Ozark Community College (EOCC) through its Southeast Alabama Highway Safety Office (SAHSO) in the amount of $62,208.08 for participation in the Alabama Department of Economic and Community Affairs Law Enforcement Traffic Safety (ADECA/LETS) Grant Programs for Selective Traffic Enforcement, HotSpot Impaired Driving, and Drive Sober Campaign, and appropriating funds for said grant. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-245 (recorded in Ordinance Book No._______at Page_______), approving the utilization of seizure funds to be used to pay various allowable expenditures for Police Department operations and seizure cases, in the amount of $3,445.00, and appropriating funds for said operations. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Minutes of the Board of Commissioners – September 4, 2018, continued. Mayor Saliba introduced Resolution No. 2018-246 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT New Class "A" Pumper Truck, NAFECO $ 623,280.00 with all Items & Equipment, Decatur, AL per Bid Specifications: Quantities 1 (or more) - Additional purchase Replacing Unit 5149. Total Base Price Previously Awarded: $621,095.00, Engine Model Change Due to Federal Mandates & No Pre-Construction Site Visit Required: $2,185.00, Total Price: $623,280.00 Electrical Power Transformer, Mayer Electric Supply $ 404,886.00 Three-Phase 115,000 Volts Delta, Dothan, AL Per Bid Specifications: FY 2019 Quantity 1 (or more) - Additional purchase. Unit Price: $362,428.00 Field Assembly & Testing: $27,183.00 Onsite Training for up to 3 Owner Representatives: $5,300.00 Freight FOB Site: $9,975.00 Total Cost: $404,886.00 Cypress Creek WWTP Vertical Donald Smith Company, Inc. $ 64,427.00 Turbine Pump Refurbishment: Headland, AL Additional Refurbishment from Awarded Bid Furnish all labor, equipment, materials, shipping & handling necessary to remove, clean, breakdown, perform detailed inspection, prepare parts list, refurbish, reassemble, install to operation; remove, disconnect and reinstall electric motor; factory hydrostatic and performance test; and field performance test the Cypress Creek WWTP Fairbanks Morse Vertical Turbine Solids Handling Influent Pump (Qty. 1) in accordance with the Specifications and Contract Documents and as included in Bid Items below for the Total Lump Sum Price of: $64,427.00 Other Purchases: Upgrading 115 kV Substation Data Schweitzer Engineering Laboratories $ 41,440.00 Collection & Protection Devices Dothan, AL SEL-3555 Real Time Automation Controller (RTAC) Project number SSTA09 Sole Source Supplier Purchase of Light Truck & McGriff Tire Company, Inc. $ 40,000.00 Equipment Tires for Fleet, Cullman, AL through September 30, 2018 State of Alabama Awarded Contract T106 #VC000118029- Expenses are Estimated Purchase of 2019 Kenworth Sansom Equipment $ 391,086.00 w/Vactor Model # 2115 Sewage Birmingham, AL Cleaner Body NJPA Contract #122017-FSC Replacing Unit # 4227 Police Assessment Center CPS Human Resources Services $ 29,000.00 Professional Services Atlanta, GA Lowest Cost of Qualified RFP Respondents Fiscal Year 2018 Minutes of the Board of Commissioners – September 4, 2018, continued. Commissioner Kirkland then moved for adoption of Resolution No. 2018-246, motion seconded by Commissioner Crutchfield. Commissioner Ferguson said there is one item that is being awarded to his current employer, and while he has no financial interest in any way and cannot benefit at all, he will abstain in abundance of precaution. City Manager West confirmed for Commissioner Crutchfield that the fire truck purchase is a replacement. There being no further discussion, and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Kenward, and Crutchfield; “nay:” none; “abstained:” Ferguson. The motion was carried by the majority of six "yeas" to one “abstention.” Mayor Saliba introduced Resolution No. 2018-247 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Blake McCallister Advanced Proactive Criminal Patrol Course $ 60.00 Nicholas Baity Meridian, MS Susie Peters Glock Operator Course $ 2,272.00 Pete Markow Stapleton, AL Sammie Hancock Jason Penn John Chesser Leadership in a Crisis Training Program $ 60.00 Scott Spivey Glynco, GA Clifton Overstreet Basic SWAT Course $ 1,608.50 Cory Bennette Anniston, AL Melissa Gideon Certified Euthanasia Technician Training $ 649.20 Mechelle Baryla Huntsville, AL Justin Dodson Advanced SWAT Course $ 2,143.50 Timothy Traynum Anniston, AL Tyler Sima Tyler Elliott Hazardous Materials Technician Course $ 0.00 Anniston, AL Stacey McAllister KME / NAFECO Fire Apparatus Inspection $ 0.00 Mark Metcalfe Nesquehoning, PA Zachary Parrish Brent Skipper Bob Wilkerson 2018 Southeast Brownfields Conference $ 1,218.20 Birmingham, AL Garry Shirah Alabama Municipal Revenue Officers $ 825.00 Association (AMROA) Certified Municipal Revenue Officer Training Tuscaloosa, AL Commissioner Fleming then moved for adoption of Resolution No. 2018-247, motion seconded by Commissioner Kirkland and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Crutchfield and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk See approval next page: Minutes of the Board of Commissioners – September 4, 2018, continued. Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS