City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING AUGUST 21, 2018 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, August 21, 2018 with the following members present: Mayor Mark Saliba, Associate Commissioners Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Commissioner Kevin Dorsey was absent. Also present were Acting City Manager Billy Mayes in the absence of City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Steve Russell, Central Baptist Church, then led in prayer, afterwhich Commissioner Fleming led in the Pledge of Allegiance to the Flag. Commissioner Kenward moved that the Minutes of the Meeting of August 7, 2018, be approved, motion seconded by Commissioner Crutchfield and unanimously approved. Commissioner Kirkland thanked everyone for their prayers and their calls regarding his recent shoulder surgery. He said he is recovering very well. Commissioner Kirkland said he appreciates our department heads for their time in service and for doing a great job. Commissioner Ferguson reminded everyone of the meeting tonight at 6:00 p.m. at the Civic Center regarding Dothan City Schools. He encouraged all to listen and form opinions after receiving all the information. He said he has a great deal of confidence in our leadership and he prays for them because they have to make a lot of hard decisions. He said we are at a very pivotal time with our schools, and as goes our schools, so goes our city; therefore, he asks all to be involved, but also be open-minded. Commissioner Crutchfield said District 6 School Board Member Chris Maddox is having an open forum at 5:30 p.m. on Thursday, August 23rd at Girard Middle School and this is another opportunity for citizens to voice their opinion. Mayor Saliba said he appreciates these comments and this is a very important time in our City’s life. He said education is extremely important to us in a number of ways, not only in the investment of our children, but also in economic development, workforce development, and quality of life issues as well. He said, along with Commissioner Ferguson, he asks that everyone please listen to what is being said and see if we can find some common ground. Mayor Saliba announced an item has been added to the Administrative Agenda. Acting City Manager Mayes said City Manager West is under the weather and recuperating at home. He asks that everyone remember him in their prayers. He then made the following announcements:  Dothan City Schools will be conducting a meeting in the Civic Center at 6:00 p.m. today, doors will open at 5:00 p.m.  Dothan Fire Department’s “Going for the Gold” event to raise money for childhood cancer will be held Saturday, August 25th at Westgate Park, beginning at 3:00 p.m. Fire Chief Larry Williams said this is an annual public event the Fire Department does to raise funds and kick-off September, which is National Childhood Cancer Awareness Month. He said this will be a family fun event – there will be three bands playing throughout the evening, a 5k race on the trail, and awards. He invited everyone to attend. Minutes of the Board of Commissioners – August 21, 2018, continued.  City offices will be closed on Monday, September 3rd in observance of Labor Day. Public Works Director Charles Metzger said customers who normally receive sanitation collection on Monday will have their garbage picked up on Wednesday, September 5th. There will be no make-up day for trash.  A bidder’s registration workshop will be held at 9:00 a.m. on Wednesday, August 22nd in the City Manager’s Conference Room.  A work session for the City Commission will be held in the Board Room on Tuesday, August 28th at 10:00 a.m. to discuss the Affordable Housing Plan. Acting City Manager Mayes requested Mr. Metzger to the podium to speak. Mr. Metzger provided an update on the milling work taking place on downtown streets in preparation for resurfacing. He said this work is expected to last several weeks, depending on the weather. He asked everyone to be patient and try to avoid these areas if possible. Mayor Saliba asked if any updates have been posted on the City’s social media and website. Mr. Metzger said he will check on this and coordinate with Information Technology. Commissioner Ferguson said the City’s text messaging notification system is helpful, and he inquired if this was the sole responsibility of the previous community relations specialist (currently a vacant position). He mentioned that it may be time for another person to handle this responsibility. Acting City Manager Mayes said he will check into this, and Mayor Saliba requested that he be notified of the findings. Acting City Manager Mayes invited Acting Leisure Services Director Kim Meeker to make announcements for his department. Mr. Meeker said it is an exciting time in Leisure Services right now as we transition out of the summer and into the fall. He then made the following announcements:  The After School Feeding Program began this week at Wiregrass and Andrew Belle Centers.  Football season begins at Rip Hewes Stadium this week with Dothan High School playing Enterprise at 7:00 p.m. on Thursday, August 23rd and Northview High School playing Southside Selma at 7:00 p.m. on Friday, August 24th.  Northview High School has a Cross Country Meet at Eastgate Park on Thursday, August 23rd.  TravelBall USA will be here this weekend playing at James Oates Park, Pittman Field, and Westgate Miracle Complex. Currently there are 48 teams, which is already a big tournament, but sometimes this group brings up to 90 teams and this is a great economic impact.  The Southern Clay Court Boys and Girls 12’s Tennis Tournament will be played at Westgate Tennis Center over the Labor Day weekend. This will bring people from all over the south and there are currently close to 100 players coming in to Dothan for this tournament.  Dothan Youth Soccer and Football seasons begin Tuesday, September 4 th.  The Alabama State Mixed Doubles Tennis Tournament will be played September 6th-9th at the Westgate Tennis Center, and this event always bring the most people of all the tennis tournaments in to Dothan. This is a non-elimination tournament so they spend every night here and there are currently 571 participants.  The Dothan Youth Soccer Association is hosting a tournament on September 8th and 9th at Westgate Park. Mayor Saliba announced a Public Hearing regarding the proposed revocation of the Business License of Chaotic Few Motorcycle Club. Mayor Saliba asked if there Minutes of the Board of Commissioners – August 21, 2018, continued. was anyone present to speak on this matter. Greg Drescher came forward and stated that he is a member of the Club. He said the building is leased and the business license is in the name of Alan Estes. He said Mr. Estes was unable to attend today’s meeting because he is working in North Carolina in his position as a job superintendent with a construction company. Mr. Drescher said he is here today in an effort to represent Mr. Estes and save the license. He said they are not really a business and they do not make money. He said it is a motorcycle club, and this is their clubhouse. He said they are open on Friday and Saturday nights, six to seven nights a month. He said they gather there, work on their motorcycles, get some beer, throw some chicken on the grill, and hang out. Other than that, there is no one ever there. He said they keep the grass mowed, the bushes trimmed, the lease paid, and the utilities paid. He said they have never had any problems or any incidents, and as far as he knows, the police have never been called there. He said the church across the street has said they are the best neighbors they have ever had. He said they do a lot of poker runs and charity events. He said he does not know why they have a business license as he was not a member of the Club when this happened. He asked for an extension so that Mr. Estes can be present since the lease and the license are in his name. There being no one else present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Ordinance No. 2018-212 (recorded in Ordinance Book No. _______at Page_______), amending Article II, Section 114-26, Definitions; Article VIII, Section 114-131.3, Table of Permitted Commercial Uses; and Article VIII, Section 114-131.5, of the City of Dothan Code of Ordinances. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2018-212, motion seconded by Commissioner Crutchfield. Commissioner Ferguson said the Commission discussed this a few weeks ago and his understanding is that we do not have an actual applicant at this time. He confirmed with Planning Director Todd McDonald that this has already been advertised. Commissioner Ferguson said, when this was discussed previously, his suggestion was to try to combine amendments with other periodic clean-up items in order to save money on newspaper advertising costs, but he is told that the price is contingent on the number of different items being advertised because we are buying columns of inch. Mr. McDonald said he believes the discussion was whether we could combine this with other issues and the decision was that we do not need to combine items in advertisements. He said we do our best to minimize our advertising costs, but there are some state requirements we must meet. Commissioner Ferguson confirmed with Mr. McDonald that at this time we do not have anyone applying for this particular use. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2018-213 (recorded in Ordinance Book No. _______at Page_______), rezoning a parcel of land owned by The Most Reverend TJ Toolen, located at 2700 West Main Street from R-1 (Residential, Single-Family, Low Density) District to O-1 (Office /Industrial) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kenward then moved for adoption of Ordinance No. 2018-213, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Minutes of the Board of Commissioners – August 21, 2018, continued. Mayor Saliba introduced Ordinance No. 2018-214 (recorded in Ordinance Book No. _______at Page_______), rezoning two parcels of land owned by Kriser Land & Holdings, LLC, one parcel owned by Drew Kriser, and one parcel owned by Kriser Home South, Inc., bordering Bob Hall Road & Trawick Road from A-C (Agriculture/Conservation) District to R-3 (Residential, Single-Family, High Density) District. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2018-214, motion seconded by Commissioner Kenward. Commissioner Ferguson said there have been several concerns expressed by neighbors. He said he does not know if anyone is here on this issue, but he asked if people typically have to sign up to speak on a matter even if it is on the agenda. City Clerk Danner confirmed. Mayor Saliba confirmed with Mr. McDonald that the public has had time to express their concerns at the Planning Commission (PC) meetings. Mr. McDonald said this project actually started as a discussion at the PC meeting as a Planned Unit Development and then went through a couple of rounds of different concepts as the PC was not happy with what was being proposed. He said the developer came back with a rezoning of R-3 and R-4, which is a multi-family, up to 7 units, district. He said the PC was uncomfortable with that as well and they asked the developer to amend the application at the hearing to R-3 for the entire property, to which he agreed. Commissioner Ferguson confirmed with Mr. McDonald that this is similar to the adjacent Sage Grove Subdivision, and Mr. McDonald added that there are several adjacent subdivisions in the R-3 District. Mayor Saliba said the developer will still have to go through the approval process for the development plan, and Mr. McDonald said the preliminary plat will be considered by the PC on Wednesday, September 19th. Commissioner Ferguson confirmed with Mr. McDonald that any development plans will have to meet all of our criteria and all requirements will need to be met before any permits are issued. Mr. McDonald reviewed the development plan process including drainage and retention requirements. Commissioner Kenward said, in reading through the notes from the PC meeting, the developer was very willing to work with the everyone, share ideas with the community, and be flexible. She said a lot of the issues raised are things we all worry about, and she understands those concerns. Mr. McDonald said approval of the plans is a public process, everyone is welcome to attend, and the plans are available for public review in the Planning office, Room 305. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2018-215 (recorded in Ordinance Book No. _______at Page_______), rezoning a parcel of land owned by Mustpitch Investments, LLC, located at Wynnfield Estates (Lots 73-77, Block A) from R-1 (Residential, Single-Family, Low Density) District to R-3 (Residential, Single- Family, High Density) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Commissioner Kenward then moved for adoption of Ordinance No. 2018-215, motion seconded by Commissioner Fleming. Commissioner Ferguson said it appears part of these lots that are platted were in a flood zone at one time and he asked if they are no longer in a flood zone. Mr. McDonald said he believes it was after Hurricane Katrina that a lot of the rules changed for being in a floodplain and many of the developments we had in the city had a portion of their lots actually extend into the floodplain. He said the developer pulled those lots back so that there are no portions in the floodplain, but when the surveyor submitted the plat, he left the same lot size information on the lots. Mr. McDonald explained that when the developer came to get permits, the lot sizes were too small for the zoning, so they had to come back to either rezone the property or request a variance. Commissioner Ferguson asked if it is common to have an R-3 lot next to R-1 lot. Minutes of the Board of Commissioners – August 21, 2018, continued. Mr. McDonald said there are some lots in this subdivision that are R-3 but the ones across the street are R-1. He said it is not uncommon to have some mixture of housing types in a development, but it is uncommon that they are across the street from one another or side-by-side. He said a lot of this is handled through the design process and even though R-3 is a minimum 4,000 square feet, the market is somewhat larger than that, so he does not anticipate any compatibility issues. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of six “yeas” to no “nays.” Mayor Saliba introduced Resolution No. 2018-216 (recorded in Ordinance Book No._______at Page_______), revoking the business license issued to Alan Estes, d/b/a Chaotic Few Motorcycle Club, located at 3511 Napier Field Road, Dothan, Alabama. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Kenward said it appears the only reason that this applicant requested this particular business license is because a club is not allowed in that zoning district, and Revenue Officer Garry Shirah confirmed. Mr. Shirah said Mr. Estes originally said he wanted to operate a club at this location when he came to the Business License office in December, 2016 to obtain a license and Mr. Estes had to go through the compliance process in order to get utilities turned on at this location. Mr. Shirah said the Planning Department notified him that a club is not an allowed use in the Light Industrial (L-I) District and this information was communicated to Mr. Estes. He said Mr. Estes later returned to the Business License office and obtained a motorcycle repair license for this location, which is an allowed use in the L-I District. Mr. Shirah said the lease that the applicant signed clearly states that it is for a club house, and he has basically falsified an application in obtaining a license so he can have utilities turned on and use the place as a club house. Commissioner Kenward said she gets all of this, but she can also understand the position that he was in wanting the utilities turned on just to use the place as a club for his friends and to work on their bikes. She said we forced his hand in saying you’ve got to have a business license to get your utilities on, though she understands why we do this and why we have zoning rules. She said at this point, her advice would be to try to get the property rezoned into something appropriate to have a club, but she does not feel like there is any sinister activity going on here. She said falsified records is a strong way to put it. She said she understands it is falsified based on what they are actually doing, but she cannot support revoking a business license based on what she knows. She said she thinks we need to either table this item until the applicant can speak for himself or he can go through the process of trying to have the property rezoned. Mr. Shirah said they have received a number of complaints about activities going on there to include that there are dancers and alcoholic beverages are being brought in and served. Commissioner Kenward asked if these are documented and if people filed formal complaints. Mr. Shirah said these are anonymous complaints, phone complaints. Commissioners Ferguson and Kenward said they were not provided with this information. Commissioner Kenward asked Police Chief Steve Parrish if his department has been called out to this location to confirm these complaints, and Mr. Parrish indicated that they have not. Commissioner Fleming asked if it is possible to have Mr. Estes come and speak for himself. Mr. Shirah said he has been given an opportunity to do so. He said his office requested an audit for that location and Mr. Estes told the auditor he was not operating a motorcycle repair facility, that it was in fact a club house. Mr. Shirah said the applicant was notified by mail that this hearing would be held today. He said it is the Commission’s prerogative whether or not they want to request him to be here. Commissioner Crutchfield asked about the notification process. Mr. Shirah said a certified letter was sent to the clubhouse and an uncertified letter was sent to his residence. Mayor Saliba said it sounds like the Commission is looking for some kind of grace and asked what can they do at this point to table or amend this item. City Clerk Danner said the Commission would first need to withdraw the motion and the second, to approve the revoking of the license, if they want to table this item. Commissioner Kenward said she would like to withdraw the motion and table this item until more information is provided. City Clerk Danner asked Commissioner Crutchfield if he is withdrawing his second. Commissioner Crutchfield said he may disagree with Commissioner Kenward on this. He said somebody has falsified a document to get a license – the applicant came down to do something but could not do it and then came back a different way so that he could do it. Commissioner Crutchfield asked if this is something we condone? Minutes of the Board of Commissioners – August 21, 2018, continued. Commissioner Ferguson said technically the application said it was a motorcycle repair center. He then asked Mr. Drescher if they work on motorcycles there and Mr. Drescher answered they do work on their own motorcycles. Commissioner Ferguson asked Mr. Shirah if there are any stipulations requiring a repair center to be a profitable entity. Mr. Shirah said no, licenses can be issued to a for profit or nonprofit entity. Mayor Saliba asked if there is a better way for them to do what they want to do other than the paths being sought so far. Mr. Shirah said rezoning of the property is probably the best route to take as he does not know of another solution to this because it is a zoning issue that has to be overcome. Commissioner Kenward said a rezoning request may be the most appropriate way to handle this matter as it would allow those who have complaints a public forum to clearly state their allegations and we do want to know if there are issues. She said her personal opinion is the rezoning effort is what needs to happen versus revoking business licenses. She said she agrees that people should not be falsifying documents, but they are repairing bikes so technically one could make the argument they are doing in fact what the business license says they are doing, in addition to having a few beers and throwing some chicken on the grill. Commissioner Fleming said he feels the applicant should have been here today though he understands he is working. He said the gentleman who is here today spoke eloquently, but his name is not on this license. Commissioner Fleming said he wished the applicant had been here to defend his building, his position, the utilities, and the good faith of action taking place with the church across the street and keeping up the property. Mayor Saliba confirmed with Mr. Shirah that Mr. Estes can still pursue a rezoning request if the license is revoked today. Commissioner Ferguson asked if the Commission should choose to revoke Mr. Estes’ license, will his power be cut off even though he is current. Mr. Shirah said he does not know if we have the authority to do that. Commissioner Ferguson said in this case he could just do whatever he is doing now and not have any license. Commissioner Ferguson said he agrees with Commissioner Kenward and does not know that saying falsified an application is perhaps fair. He said it could have been ignorance on the applicant’s part and he does not feel they have a full picture based on anonymous complaints. Commissioner Crutchfield asked Chief Parrish if he can confirm that the Police Department has received zero calls to 9-1-1 or to the nonemergency number. Chief Parrish said he is not aware of this place being a problem but he can check on the calls. Commissioner Ferguson asked if the complainants are calling the Planning Department. Mr. McDonald confirmed and said the Planning Department receives complaints for a lot of different issues. Mayor Saliba said he would like to table this item so that he can meet with staff and Mr. Estes. Commissioner Kenward said she would like to make a motion to table until Mr. Estes is available to speak for himself. City Clerk Danner said unless Commissioner Crutchfield is willing to withdraw his second, the original motion stands and a vote must be taken. Commissioner Crutchfield said he would like to vote on the motion. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Fleming, Kirkland and Crutchfield; “nay:” Saliba, Ferguson, and Kenward. There being no majority vote due to a tie of three "yeas" to three “nays” the resolution to revoke the license did not pass. Several members inquired if this item will be brought back before the Commission. Mayor Saliba said he will be glad to meet with Mr. Estes and staff to have a little more information for the Commission. City Clerk Danner said the license is not being revoked today but this item can be placed on a future agenda. Mayor Saliba introduced Resolution No. 2018-217 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Kenward moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-218 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on September 18, 2018. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Minutes of the Board of Commissioners – August 21, 2018, continued. Mayor Saliba introduced Resolution No. 2018-219 (recorded in Ordinance Book No._______at Page_______), entering into a contract with G. Mark Pepe Architect, P.C. for the design and construction administration services for a new Operations Facility in the amount of $45,590.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-220 (recorded in Ordinance Book No._______at Page_______), approving certain improvements on various routes within its City Limits, in accordance with plans prepared by the Alabama Department of Transportation (ALDOT) and designated as Project Number RPF- NHF-HPPF-0210(501) Adding Lanes on SR-210 (Ross Clark Circle) from Bauman Drive to North Cherokee Avenue, on SR-53 (US-231) from Girard Avenue to Buyers Drive, and on SR-12 (US-84) from BelAire Drive to North Englewood Avenue. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-221 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the State of Alabama for the operation and maintenance of roadway lighting, traffic signal equipment, sidewalk, pedestrian bridge, and fiber, in accordance with plans prepared by the Alabama Department of Transportation (ALDOT) and designated as Project Number RPF-NHF-HPPF-0210(501) Adding Lanes on SR-210 (Ross Clark Circle) from Bauman Drive to North Cherokee Avenue, on SR-53 (US-231) from Girard Avenue to Buyers Drive, and on SR-12 (US-84) from BelAire Drive to North Englewood Avenue. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-222 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with the Alabama Department of Transportation for the installation of a tap, gate valve, and iron water main for Thomley Ridge Subdivision, located at S. State Road 123 in Wicksburg, Alabama. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none; “abstained:” Saliba. The motion was carried by the majority of five "yeas" to one “abstention.” Mayor Saliba introduced Resolution No. 2018-223 (recorded in Ordinance Book No._______at Page_______), entering into a non-reimbursable agreement with Comcast, by City Form No. 1, through the Alabama Department of Transportation (ALDOT) for the relocation of a Comcast utility line to be installed on the right of way of Brookside Drive in conjunction with the ALDOT Project No. ACBRZ61070- ATRP(008) Bridge Replacement on Brookside Drive over Quail Creek. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Kenward confirmed with Mr. Metzger that the non- reimbursable agreement basically means that Comcast has to pay for the relocation themselves. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-224 (recorded in Ordinance Book No._______at Page_______), entering into a reimbursable agreement with the Southeast Alabama Gas District, by City Form No. 2, through the Alabama Department of Transportation (ALDOT) for the relocation of approximately 400 linear feet of natural gas line to be installed on the right of way of Brookside Drive in conjunction with the ALDOT Project No. ACBRZ61070-ATRP(008) Bridge Replacement on Brookside Drive over Quail Creek. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-225 (recorded in Ordinance Book No._______at Page_______), appropriating $400,000 in Fiscal Year 2019 for vegetation management of the electrical system. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Ferguson confirmed with Acting City Manager Mayes that this is for additional Minutes of the Board of Commissioners – August 21, 2018, continued. trimming and not spraying. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-226 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the State of Alabama Department of Economic and Community Affairs to accept payments from ADECA for eligible households under the Low Income Home Energy Assistance Program (LIHEAP), for the period of October 1, 2018 through September 30, 2019. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Fleming asked how people can sign up for this assistance and what are the requirements to be considered. Finance Director Lisa Reeder said applicants can make application at the Southeast Alabama Community Action Partnership building (formerly HRDC) and there is also a link on the City’s website to the application. Mayor Saliba asked if people can sign up anytime or if there is a sign-up period. Mrs. Reeder said she believes there is a sign-up period and this information will be on our website. Commissioner Fleming asked for the link to be sent to him via email, and Mrs. Reeder indicated that this will be done. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-227 (recorded in Ordinance Book No._______at Page_______), renewing the contract with Blue Cross and Blue Shield of Alabama to provide and administer a Health Care Plan for City employees for a one-year period beginning October 1, 2018 through September 30, 2019. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming. Acting City Manager Mayes said this item does not include any premium increase and there are sufficient funds in the reserves to cover any shortfalls. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-228 (recorded in Ordinance Book No._______at Page_______), amending Resolution 2017-403, entering into an agreement with the United States Department of Justice, through the United States Marshals Service, to adjust the funding amount of $11,500.00 to 13,000.00 for reimbursement of overtime costs for officers working Gulf Coast Regional Fugitive Task Force cases, and appropriating funds for said adjustment. Commissioner Fleming moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-229 (recorded in Ordinance Book No._______at Page_______), applying for and accepting funding in the amount of $28,697.00, $21,522.75 for the City of Dothan and $7,174.25 for Houston County, from the United States Department of Justice, Bureau of Justice Assistance under the 2018 Edward Byrne Memorial Justice Assistance Grant Program for the purchase of law enforcement technology advancement and equipment. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson. Mayor Saliba asked if there are any comments from the public regarding this item. There being none and upon the motion being put to vote, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-230 (recorded in Ordinance Book No._______at Page_______), appointing Lori Wilcoxon as a Supernumerary Member of the Planning Commission. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-231 (recorded in Ordinance Book No._______at Page_______), appointing Michele Patterson, Vanita Samson, and Christy Keyton as members of the Dothan Houston County Library System Board. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-232 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of July, 2018 in the amount of $16,001,701.01. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Minutes of the Board of Commissioners – August 21, 2018, continued. Mayor Saliba introduced Resolution No. 2018-233 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Miracle Playground Resurfacing: J. A. Dawson $ 45,431.00 Poured in Place Surface: Pelham, AL Quantity 4,525 Sq. Ft., Lump Sum Pricing: $38,971.00 Quantity 5,300 Sq. Ft., Lump Sum Pricing: $6,460.00 Other Purchases: Professional Legal Services King & Spalding $ 1,462.50 Defense of EPA Atlanta, GA Enforcement Action: Project # 850310 Through 6/30/18 - $1,462.50 Transporter Assembly, M/C, Cues $ 19,109.95 Light, SPR2 Orlando, FL (WS360-1), FOB Dothan Unit Price: $19,109.95 Sole Source Provider 316SS Flat Filter Panels Evoqua Water Technologies, LLC $ 68,500.00 Quantity: 675 Thomasville, GA Unit Price: $100.00 Panel Gaskets Quantity: 50 Unit Price: $10.00 Freight: $500.00 Total Cost: $68,500.00 Sole Source Provider Professional Services, including The Riley Group $ 65,000.00 IBM i-Series Maintenance and Dothan, AL Technical Support, Server Backup Support and Application Interface Development Support. Sole Source IBM Solutions Provider, Estimated Cost Through 9/30/18 Commissioner Kirkland then moved for adoption of Resolution No. 2018-233, motion seconded by Commissioner Fleming and unanimously carried. Mayor Saliba introduced Resolution No. 2018-234 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Brad Cain National Institute for Jail Operations $ 1,017.00 Conference New Orleans, LA Tim Mullis Alabama Association of Polygraph $ 2,154.00 Ronald Hall Examiners 2018 Annual Seminar Doug Magill Orange Beach, AL Sandi Jarrett NENA Gulf Coast 911 Conference $ 2,691.24 Patty Poole Orange Beach, AL Stacia Crumpler Jessica Danford Sandi Jarrett Alabama APCO Fall Workshop $ 534.96 Orange Beach, AL Rachel Bradley Alabama APCO Fall Workshop $ 529.98 Stacy Johnson Orange Beach, AL Tom Ethridge SDMyers Transformer Lifecycle $ 4,540.00 Management Class Talmadge, OH Minutes of the Board of Commissioners – August 21, 2018, continued. Tim Mullis 30th Annual Crimes Against Children $ 150.00 Conference Dallas, TX Rosalinda Grace Fall Camporee at Camp ASCCA $ 100.00 Lorena Guttowsky Jackson Gap, AL Toye Hatcher Angie Lowe Tony Thorne Eunice Knight 2018 AMCCMA Annual Conference $ 1,413.88 Tonja Minnifield Orange Beach, AL Curtis Stephens Police Internal Affairs $ 1,680.00 Jacksonville, FL Bart Barefoot 2018 Alabama Rural Road Safety Conference $ 500.72 Lake Guntersville, AL Rachel David FBI National Academy (NA) $ 2,975.00 Quantico, VA Tyson Carter Alabama Recreation & Parks Association $ 632.00 Kenny Thompson Fall Workshop Orange Beach, AL Cory Wolters Basic Bucket Truck Operation Safety Course $ 60.00 Jon Denham Troy, AL Colby Murphree Rickey Tucker Randall Brazzelle Alabama Recycling Coalition $ 1,384.78 Orange Beach, AL Commissioner Fleming then moved for adoption of Resolution No. 2018-234, motion seconded by Commissioner Kirkland and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Crutchfield and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS