City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING AUGUST 7, 2018 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, August 7, 2018 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Ricky Plummer, Bethel Baptist Church, then led in prayer, afterwhich Commissioner Crutchfield led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of July 17, 2018, be approved, motion seconded by Commissioner Kenward and unanimously approved. Mayor Saliba welcomed Cliff Mendheim and the Dothan American 9 & 10 year old softball team, who qualified for the World Series by first winning their district tournament in Dothan and then winning the state tournament in Montgomery. Mayor Saliba said the team represented Alabama at the World Series and made it into the top six teams. Mr. Mendheim introduced Head Coach Mike Palmer and members of the team, and he spoke about the team’s accomplishments. He said this is a very special group of girls who have all worked very hard and have bright futures ahead of them. He thanked Mayor Saliba, the City Commission, and all of Dothan Leisure Services to include Director Elston Jones, Athletic Coordinator Tyson Carter, Recreation Supervisor and League Coordinator Jyssica Curenton, and Sports Supervisor Cynthia Debose. He said Ms. Debose was in charge of the scorekeeping and actually went to the World Series in support of the team. Mr. Mendheim also thanked Athletic Complex Manager Troy Jones and Recreation Supervisor Chad Daniels for the work they do at James Oates Park. He said this is an amazing facility, and he anticipates seeing a lot more World Series teams headed that way. Commissioner Fleming thanked Mayor Saliba for speaking to the teachers at Grandview Elementary School and Commissioner Kirkland for speaking at Cloverdale Elementary School. He said their words were well needed and the excitement at these schools have been on the rise ever since. Commissioner Fleming said the “Back to School Bash” was held yesterday and it was a wonderful event. He thanked Police Chief Steve Parrish, the leadership of the Dothan Police Foundation and Chairman Bob Woodall, Accounting/Grant Administrator Tonja Shelley for organizing the event, Lieutenant Maurice Eggleston, Officer Jason Neal, and all the police officers who participated. He expressed his appreciation to S.P.I.N.N. and the Harris family for all their contributions, and he said that since he became involved last October, he knows they have given away over $5,000 to District 2 families. He said the American Federation for Children and the Housing Authority gave out 200 backpacks, and he expressed appreciation to Dothan Housing Authority Executive Director Sam Crawford and Resident Services Coordinator DeDe Peterson. He thanked Joe Davis Collision for helping out, Gantt Pierce and the Dothan Law Group, Principals Tamika Fleming and Jeff Torrence, and Wiregrass Park staff, who went over and beyond to make sure everybody felt at home and had a good time. Commissioner Kirkland asked for prayers for his brother who is battling cancer. He said it does not look very good, and he appreciates any prayers. Commissioner Kenward said she, along with Commissioners Dorsey and Ferguson, had the opportunity to go to Washington, D.C. last week to represent Minutes of the Board of Commissioners – August 7, 2018, continued. the City. She said the Administration in Washington invited local leaders from each state to the White House to meet with insiders, such as the Secretary of the Interior, the Department of Transportation, and Attorney General Jeff Sessions. She said they were able to ask questions and give input, and she hopes this is something that will happen on a regular basis. She said she appreciates the opportunity to represent the citizens and this great city in Washington, D.C. Commissioner Kenward said she will have a Town Hall Meeting at 6:00 p.m. on Monday, August 13th at the Westgate Library. She said the City put out a press release and the announcement is also on the District 5 Facebook page. She said this is not just for District 5, but for our entire city, and she invited everyone to attend. She said exciting news, project updates, and information on recently funded studies will be shared at this meeting. Commissioner Crutchfield thanked the Dothan Downtown Redevelopment Authority for Foster Fest. He said this is a great event that continues to grow, and he encouraged those who have not had an opportunity to participate to come out. Commissioner Crutchfield asked everybody to be very careful as school starts back; there is an increased presence of children and vehicle traffic. Mayor Saliba thanked the three commissioners who were able to go to Washington, D.C. last week. He said this was a very worthwhile and meaningful meeting, and the more we can continue to connect with Washington and those who represent us, the more opportunities we may have to further what we need here in Dothan and the Wiregrass. City Manager West invited City Planner Bob Wilkerson and Keith Pyron of PPM Consultants, Inc. to present an update on the Brownfield Study. Mr. Wilkerson said this project is far ahead of schedule, and EPA in Atlanta, Georgia and ADEM in Montgomery, Alabama have expressed their pleasure with this project and the work that is being performed. He said PPM Consultants have been a tremendous partner for the City on this project and they have continued to share additional resources that will help us when we get to the real point of this Study, which is redevelopment and making some good things happen in our community. He then introduced Mr. Pyron. Mr. Pyron provided background information, gave a presentation on sites being worked under this grant, and discussed potential properties for assessment. He said this project is on track for completion within the three-year period. Commissioner Kenward asked how sites are initially identified. Mr. Pyron said his firm conducted an initial inventory of approximately 25 potential sites and then worked with the City and community to identify the highest priority sites to tackle first. He said Dothan Area Chamber of Commerce President Matt Parker was extremely helpful in this effort. Mr. Wilkerson said the property owners of the sites being worked were willing to participate in the program and give access to their property. Commissioner Kenward asked, given the limited funding, if other properties can be added. Mr. Wilkerson confirmed and he requested that interested property owners notify him so that he may add their sites to the project. He said it is also possible to apply for additional assessment grant funds. He noted that because of Mr. Parker’s involvement, the City was able to get a special grant last year to assess an old industrial site that is now available for reuse. City Manager West said school starts back tomorrow, and he invited Lieutenant Maurice Eggleston to speak about safety measures. Lieutenant Eggleston said the Police Department has prepared for this school year through school resource officer training, facility assessments, and other events. He reminded the public to be aware and obey the laws in our school safety zones because we are all responsible for keeping the safety of our kids in mind. He said law enforcement will be present and will be strict in enforcing the law. City Manager West invited Deputy Fire Chief Chris Etheredge to talk about an upcoming event. Deputy Chief Etheredge said the Fire Department is excited to announce their 5th annual childhood cancer research program “Going for the Gold” event. He explained that five years ago, two families in their department were directly impacted by childhood cancer – Battalion Chief David Hasty’s daughter Morgan and retired Captain Jimmy Ward’s granddaughter Molly – and Fire Chief Larry Williams wanted to do something to raise awareness and funds for childhood Minutes of the Board of Commissioners – August 7, 2018, continued. cancer, which does not get a lot of attention. Deputy Chief Etheredge said only 4% of the over $5 billion in government funding for cancer research goes to childhood cancer and over 1,500 kids die each year. He said the Fire Department has donated $50,000 over the last four years to the Developmental Therapeutics Program in Birmingham, Alabama at Children’s Hospital, and he asked for everyone’s support on Saturday, August 25th beginning at 3:00 p.m. at Westgate Park. He recognized the partnership of Dothan Leisure Services, specifically Athletic Coordinator Tyson Carter, who serves on their committee. He said everyone is invited to attend, he talked about activities that will take place at the event including entertainment, food, and a 5K run, and he said all money raised at the event will go to Children’s Hospital for childhood cancer research. City Manager West made the following announcements and comments:  Another bidder’s enrollment seminar will be held at 9:00 a.m. on Wednesday, August 22nd in the City Manager’s Conference Room.  The Southeast Alabama Medical Center’s free annual Men’s Health Fair is Saturday, August 11th in the Civic Center. This is a wonderful opportunity to receive free health assessments.  The Leisure Services Department will host the Alabama Recreation and Parks Association State Archery Tournament at Eastgate Park this weekend with 100 participants.  School starts tomorrow so today is the last day our pools are open and the last day Water World will be open during the week. Water World will be open on the weekends through Labor Day.  Afterschool programs begin tomorrow at Andrew Belle and Wiregrass Park.  Adult volleyball registration is Wednesday, August 15th at Walton Park.  Our preliminary review of the census data picked up 500 residents who had not been included and this is significant. Mayor Saliba introduced the application of Thomas V. Bingham for a Lounge Retail Liquor License – Class I License (on or off premise) for Uncle Bobs, located at 2109 Ross Clark Circle, Suites 11, 12, 13, & 14. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Kirkland moved for approval, motion seconded by Commissioner Kenward. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Ordinance No. 2018-191 (recorded in Ordinance Book No. _______at Page_______), rezoning a parcel of land owned by Sam & Eddie Farnham, located at 2582 West Main Street from R-1 (Residential, Single-Family, Low Density) District to O-2 (Office Park) District. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2018-191, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Minutes of the Board of Commissioners – August 7, 2018, continued. Mayor Saliba introduced Resolution No. 2018-192 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-193 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on September 4, 2018. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-194 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be nuisances by Resolution Number 2018-134 and 2018-170 and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-195 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be in violation of Article III, Chapter 106 of the City of Dothan Code of Ordinance (repeat offenders) and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-196 (recorded in Ordinance Book No._______at Page_______), submitting an offer to S & I LLC, in the amount of $290,000.00, and entering into a real estate sales contract for said purchase, and appropriating funds for said purchase (site for new fire station). Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said 1.3 million dollars has been set aside and the purchase of these properties (the next item is included in this discussion) will come out of those funds. City Manager West confirmed for Commissioner Ferguson that these amounts do not include the cost of construction. City Manager West said it was determined to be wise to first purchase the properties and then work toward building the two new stations. He said the goal is to identify funding to put in reserves for this purpose. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-197 (recorded in Ordinance Book No._______at Page_______), submitting an offer to 104 Medical Building LLC, in the amount of $360,000.00, and entering into a real estate sales contract for said purchase, and appropriating funds for said purchase (site for new fire station). Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-198 (recorded in Ordinance Book No._______at Page_______), entering into a Private Development Agreement with Mohan’s Property Management, for installation and maintenance of water meters for Mohan’s Property Management at 202 Ross Clark Circle, Dothan, AL. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said this is our standard water agreement for private enterprises. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-199 (recorded in Ordinance Book No._______at Page_______), entering into a Private Development Agreement with SWS Properties LLC, for installation and maintenance of water meters for 104 Center Place located at 104 Apple Avenue, Dothan, AL. Commissioner Kenward Minutes of the Board of Commissioners – August 7, 2018, continued. moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-200 (recorded in Ordinance Book No._______at Page_______), approving Change Order #1 (final) to L&K Construction Company, Inc., to add $10,250.00 to the original contract amount, resulting in a final contract price of $657,210.00 and final contract time of July 12, 2018 (South Appletree Street Watermain Replacement Project). Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Public Works Director Charles Metzger said the milling on the road should begin Monday. Commissioner Ferguson confirmed with City Manager West that this contract is for the replacement of the water lines which is complete and now the road will be resurfaced. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-201 (recorded in Ordinance Book No._______at Page_______), entering into an agreement, by City Form No. 2, through the Alabama Department of Transportation (ALDOT) for the relocation of water main, and associated valves and fittings to be installed on the right of way of Brookside Drive in conjunction with the ALDOT Project No. ACBRZ61070- ATRP(008) Bridge Replacement on Brookside Drive over Quail Creek; said agreement shall enable the city to be reimbursed at an 80/20 cost share with the Federal funding not to exceed $40,820.00 and the City of Dothan’s share estimated to be $10,205.00. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Crutchfield asked when the bridge replacement is expected to take place. Mr. Metzger explained that this project has been a long process, in part because of right-of-way acquisition and design issues, and it will have to be under contract before the end of this year. Mr. Metzger said the work is expected to last approximately one year and will require a significant detour. Mr. Metzger confirmed for Commissioner Crutchfield that the public will be notified of the work and signs will be posted. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-202 (recorded in Ordinance Book No._______at Page_______), awarding the bid and entering into a contract with MidSouth Paving, Inc., of Dothan, Alabama for the Highway 84/ACOM Shared- Use Trail, Project No. TAPOA-TA17(932), in the amount of $595,513.80. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. City Manager West said $400,000 of this amount is from a grant. Commissioner Dorsey said he is happy this contract went to a local contractor. Commissioner Fleming asked for the timetable of this project. Mr. Metzger said the estimated time is three to four months for completion and traffic will not be affected. Mr. Metzger confirmed for Mayor Saliba that Dothan Utilities is working on lighting for the trail, and he confirmed for Commissioner Ferguson that the material will be asphalt. Mr. Metzger said this cost also includes culvert, shoulder, and traffic control work, as state standards must be met with this grant. He noted that the City did some back slope work to eliminate the need for an expensive handrail. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-203 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Poly, Inc. for CE&I for Highway 84/ACOM Shared-Use Trail, Project No. TAPOA-TA17(932); in accordance with the Agreement for Construction Engineering and Inspection Services, for a not to exceed amount of $55,542.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-204 (recorded in Ordinance Book No._______at Page_______), accepting a request from SMB Land, LLC for sanitary sewer flows and maintenance of the sanitary sewer main after a two-year maintenance period for Park Ridge Subdivision Phase II. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. Assistant Public Works Director Bart Barefoot confirmed for Mayor Saliba that the developer must pay the impact fee before being allowed to tie-in to the City sewer system or before the final plat is approved through Houston County. He said the capacity Minutes of the Board of Commissioners – August 7, 2018, continued. calculations will be done contingent on these conditions being met and the existing lift station will also be looked at to determine if any upgrades are needed. Commissioner Ferguson asked how many additional lots are included in this phase, and Mr. Barefoot replied 88 lots. Commissioner Ferguson confirmed with the developer that they do not have plans to annex the development at this time. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-205 (recorded in Ordinance Book No._______at Page_______), awarding the bid and entering into an agreement with CenturyLink for Internet Service Provider, Managed Ethernet, and Public Switched Telephone Network (PSTN) Services at a monthly cost of approximately $20,000.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. City Manager West said every time we bid this item, it costs us about the same amount, but we gain data usage. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-206 (recorded in Ordinance Book No._______at Page_______), awarding the bid and entering into an agreement with Troy Cablevision for Internet Services at a monthly cost of approximately $630.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-207 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Drug Enforcement Administration and accepting funding to reimburse the City of Dothan for overtime payments made to one officer assigned to the Montgomery, Alabama State and Local Funded Task Force, in an amount not to exceed $18,343.75. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-208 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Drug Enforcement Administration and accepting funding to reimburse the City of Dothan for overtime payments made to one officer assigned to the Montgomery, Alabama State and Local Funded HIDTA (High Intensity Drug Trafficking Area) Task Force, in an amount not to exceed $18,343.75. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-209 (recorded in Ordinance Book No._______at Page_______), re-appointing Donnie Wells as a member of the Board of Zoning Adjustment. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba thanked him for his service. Mayor Saliba introduced Resolution No. 2018-210 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Octagonal Prestressed Concrete Baldwin Lighting, Inc. See Price in Distribution Poles: Bay Minette, AL Description 35 ft., Class 1, Quantity 8, Unit Price: 1,331.00, Total Price: $10,648.00 45 ft., Class 1, Quantity 22, Unit Price: $1,573.00, Total Price: $34,606.00 50 ft., Class 1, Quantity 18, Unit Price: $1,713.00, Total Price: $30,834.00 55 ft., Class 1, Quantity 12, Unit Price: $1,876.00, Total Price: $22,512.00 60 ft., Class 1, Quantity 2, Unit Price: $2,027.00, Total Price: $4,054.00 65 ft., Class 1, Quantity 2, Unit Price: $2,185.00, Total Price: $4,370.00 Initial Inventory Expense will be $107,024.00 Quantities & Total Price Based on Estimate; Actual Purchases May Be More or Less Minutes of the Board of Commissioners – August 7, 2018, continued. Elevator Service & Maintenance at Mowrey Elevator Co. $ 11,520.00 Various City Locations, Marianna, FL Annually beginning October 1, 2018 See bid tabulation for price per location. Annual Total $11,520.00 Discount when annual contract is paid in full at the beginning of the contract term; 5% Plus agreed upon hourly rates for work required above the scope of the bid specifications. Survey & Replace the Main Supply Johnson Controls $ 20,116.49 Piping throughout Station 9. Mobile, AL Repair deficiencies found during Inspection; Bid 17-062 was awarded to Johnson Controls for Maintenance of Fire Sprinkler Systems Citywide. This work falls under Materials and hourly rates bid for additional work required. 2019 Ford F250 Ext. Cab 4x4 r Long Lewis Ford of the River Region $ 27,050.13 Unit Price: $26,650.13, Quantity: 1 Prattville, AL Year Model Upgrade Charge: $400.00 Additional purchase from awarded bid # 17-078. Monthly Telephone Service CentruyLink $ 21,000.00 7/7/18 - 8/8/2018 Monroe, LA To Cover Telephone Service Until New Bid Award Cheerleading Pom Poms: Almega Sports See Price in Solid Color or 2 Colors: Unit Price: Panama City, FL Description $8.00; Quantity: 1 or more Football Round Blocking Dummies: BSN Sports See Price in Quantity: 1 or more Dallas, TX Description Unit Price: $84.98 Scorebooks: Quantity: 40 (more or less) Unit Price: $2.93 Anti-whip Basketball Nets: Quantity: 20 (more or less) Unit Price: $1.83 Economy Soccer Nets: Quantity: 1 or more Unit Price: $69.96 Basketballs: Quantity: 1 or more Leather Game: Official High School: Unit Price: $59.98 Girl's Official High School Ball: Unit Price: $59.97 Practice Balls, Official Size Synthetic: Unit Price: $11.49 Soccer Net Economy Reflex 4 Home Team Athletics See Price in Corner Set 4: Jax, NC Description Quantity: 1 or more Unit Price: $68.95 Vollyballs, Tachikara, Full Grain Leather: Quantity: 1 or more Unit Price: $28.00 Vollyball Nets: Quantity: 1 or more Unit Price: $52.95 Football Jerseys: See bid Legacy Sports See Price in tabulation for unit prices & Ocala, FL Description quantities. Group total per unit: $32.84; All Star Soccer Jerseys: Group total per unit: $26.02 All Star Basketball Jerseys: Group total per unit: $37.99 Minutes of the Board of Commissioners – August 7, 2018, continued. Football Pants Group: See Riddell All American See Price in bid tabulation for unit prices Ridgeville, OH Description & quantities. Group total per unit: $27.00 Football Equipment Group: Group total per unit: $181.00 Shoulder Pads Group: Group total per unit: $98.50 Footballs Group: Group total per unit: $45.50 Other Purchases: Professional Legal Services Maynard, Cooper & Gale, P.C. $ 891.90 5/31/2018-Case 09846-0016, Birmingham, AL 1077754 Professional Legal Services Maynard, Cooper & Gale, P.C. $ 173.70 6/30/2018-Case 09846-0005 Birmingham, AL 1 Chain 4" x 10' w/Splice and Serpentix Conveyor Corp. $ 18,325.00 FOB Dothan Quantity: 14 Westminster, CO. Unit Price: $1,245.00 Freight: $895.00 Total Cost: $18,325.00 Sole Source Provider of Proprietary & Patented Design Components for City conveyor system installed at Little Choctawhatchee WWTP. 4x10 Fence Panels used to BSN Sports $ 30,710.40 Temporarily Shorten Outfield Montgomery, AL Fences to Regulation Depth for Regular Season Play National IPA Cooperative Contract First 29 Traffic Signal Controllers McCain, Inc. $ 430,831.00 & Cabinets for the Citywide Traffic Vista, CA (FY 2018) Signal Upgrade Project, Including ____________ Operating Software for the Signal $ 6,800.00 System: M73101R Rack Mount (FY 2019 Flex Controller-ATC Cabinet & Annually (W/Omni Software): Thereafter) Unit Price: $2,650.00, Quantity: 29 _____________ Total Price: $76,650.00 3521 Fort Worth Cabinet No Controller Unit Price: $10,729.00; Quantity: 29 Total Cost: $311,141.00 Transparity Software (1-50 Controllers) Unit Price: $42,840.00; Quantity: 1 Total Cost: $42,840.00 After one year of operation, a yearly software maintenance agreement will be purchased for $6,800.00 annually. This purchase will be made through the Houston-Galveston Area Cooperative (HGAC). Commissioner Kenward then moved for adoption of Resolution No. 2018-210, motion seconded by Commissioner Crutchfield and unanimously carried. Mayor Saliba introduced Resolution No. 2018-211 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Ron Durham Captain Assessment Center $ 0.00 Prattville, AL Tyler Sima ASP Baton / Handcuffing Instructor $ 1,462.52 Corey Bennet Certification Tim Traynham Pensacola, FL Shane Bailes Minutes of the Board of Commissioners – August 7, 2018, continued. Eugene McKinnie Swana’s Wastecon $ 2,525.60 Nashville, TN Jin Ri Jiang Alabama Recreation and Parks Association $ 7,299.00 Eden McMillan State Swim Meet 50 Team Members Birmingham, AL Dan Williams Urban Forestry Certification Program $ 550.00 Pelham, AL Billy Mayes Alabama Water & Wastewater Institute Inc. $ 425.00 (AWWI) 2018 Educational Seminar Point Clear, AL Pat Leonard 2018 Alabama Water & Pollution Control $ 1,415.96 James Stewart Association (AWPCA) Short Course and Conference Orange Beach, AL Billy Mayes Electric Cities of Alabama (ECA) $ 2,986.88 Chris Phillips Board of Directors Meeting and Allen McJunkins Engineering & Operations Conference Jessi Harden Hoover, AL Commissioner Kirkland then moved for adoption of Resolution No. 2018-211, motion seconded by Commissioner Dorsey and unanimously carried. Commissioner Kenward moved to accept ROW Warranty Deeds from Watson & Downs Investments, LLC; Home Builders Association of Dothan; Georgia F. Warren; Shannon Geiger; Robert E. Johnstone; Charles H. Roling; James W. & Carolyn A. Copeland, Tracts 38, 39 & 40; Bible Way Church, on Denton Road CR 25 for Widening and Add Lanes Project, motion seconded by Commissioner Ferguson and unanimously carried. There being no further business, Commissioner Kenward moved that the meeting be adjourned, motion seconded by Commissioner Ferguson and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS