City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING JULY 17, 2018 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, July 17, 2018 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Associate Pastor Lynn Miley, Westwood Presbyterian Church, then led in prayer, afterwhich Commissioner Kenward led in the Pledge of Allegiance to the Flag. Commissioner Dorsey moved that the Minutes of the Meeting of June 19, 2018, be approved, motion seconded by Commissioner Kirkland and unanimously approved. Commissioner Fleming invited the public to attend the Back to School Bash being held on August 2nd from 4:30-8:30 p.m. at Wiregrass Park to celebrate and send the District 2 kids back to school with care, concern, and confidence. He thanked the Dothan Police Foundation, SPINN, and other groups for joining in on this event. He said school supplies will be collected, a pool party will take place, there will be food and vendors. Commissioner Fleming requested Police Chief Steve Parrish to explain how citizens can implement a neighborhood watch program. Chief Parrish said it is a proven fact that crime is reduced in our neighborhoods through watch programs. He noted that the Garden District has a very active program and an analysis conducted last year showed that burglaries in that area were down 40 percent. Chief Parrish said neighborhood watch programs are encouraged in all districts and they are always looking for community volunteers to serve as block captains. He said those interested will be instructed on the process and trained on how to be vigilant in preventing crime in their neighborhood. He said there are districts, such as District 2, where more participation is needed and anyone who would like to take a leadership role in this effort is encouraged to contact the police department. Commissioner Kirkland said his neighborhood takes their watch a step further by having dessert night every month at someone’s house. He said they enjoy getting together and they look out for each other. Commissioner Kirkland said he was absent from the last meeting because he was representing the City at the American Public Power Conference as a voting delegate. He said he had the opportunity to vote on some national issues and he is honored to be able to serve the City in this capacity. Commissioner Crutchfield recognized and expressed appreciation to Gindi Prutzman for serving as President of the Dothan Education Foundation. He said she is relocating to Auburn and we will be looking for a new leader for this group. Commissioner Crutchfield said the Ross Clark Circle widening project is in the preliminary phase and preparation work has begun. He asked everyone to please be patient as this project will be a long process. Commissioner Crutchfield said he attended Foster Fest a couple of Fridays ago, there was another great turnout, and it continues to grow every month. He said please take advantage of this event if you have not already because there is something there for everybody. Minutes of the Board of Commissioners – July 17, 2018, continued. Commissioner Crutchfield recognized his wife Sonja, who was present in the audience, and said they will be celebrating their 32nd anniversary on Thursday, July 19th. Commissioner Crutchfield reminded everyone to take their opportunity to vote today. Mayor Saliba said voting is one of our greatest privileges as citizens and we should take advantage of this privilege. He said the Wiregrass area can play a big part in deciding who will represent us at the state level if we all get out and vote. Mayor Saliba said he traveled to Washington D.C. last week with Dothan City School Board Chairman Mike Schmitz, Dothan School Superintendent Dr. Phyllis Edwards, and Police Chief Steve Parrish to meet with Senator Richard Shelby, Representative Martha Roby, and Senator Doug Jones in order to make the contacts we needed to show our support, as a city commission, behind the school board. He said it was a successful trip in those endeavors and he appreciates them for going as well. Chairman Schmitz and Superintendent Dr. Edwards were both present in the audience. Mayor Saliba said he would like to express his sympathy for the loss of life last night. He said anytime we lose a citizen it is a tragedy and he asked everyone to keep the family on their hearts and in their prayers. City Manager West asked Tonny Peters, Program Manager with Barge Design Solutions, to provide an update on the Omussee Wastewater Treatment Plant construction project. Mr. Peters showed drone footage video of the site and discussed the project in detail. He said the plant has been under construction for almost two years and four months remain with the anticipated completion in November, 2018. He said the construction cost is approximately $40 million, the project is on time, and has been working within the budget. Commissioner Kirkland said he has found in talking with staff that they are very happy with the contractor, and Mr. Peters concurred. Mr. Peters recognized Dothan Utilities Director Billy Mayes, Sewer Engineer Rick Mitchell, Water Engineer Lindsay McDonald, and Water Engineer Hank Mosley as being present and for their work on this project. He also recognized Wastewater Treatment Plant Supervisor Ladon Driskell and Wastewater Treatment Plant Chief Operator Jeffrey Dykes for their efforts during construction. Dothan Utilities Director Mayes said the City has an expert team in Water Operations Superintendent Angie Akos, Mr. Driskell, and Mr. Dykes who have been overseeing this project to ensure every piece is being done as it should be done. City Manager West made the following announcements and comments:  The Commission will hold a work session on Tuesday, July 24th in the Board Room at 10:00 a.m. to discuss minimum property standards.  The Dixie Girls Softball Team, 9 and 10 year olds, are playing in the World Series in Alexandria, Louisiana on July 21st – July 25th.  A travel baseball tournament will be here July 27th – July 29th at James Oates Park and the Miracle Complex with 51 teams coming to town.  The USTA Southern Boys and Girls Tennis Tournament, 12 and 14 year olds, will be held July 20th – July 23rd at Westgate Tennis Center; 110 players have signed up so far.  The End of the Summer Splash will be July 27th at Walton Park and this is always a fun time.  The last day Water World will be open during the week is Wednesday, August 8th. Water World will then be open weekends only until Labor Day, when it will close for the season.  Three additional work sessions are being planned. One will be held on August 28th on the affordable housing study, another will be scheduled to Minutes of the Board of Commissioners – July 17, 2018, continued. review the storm drainage basin studies, and then the 84 East Corridor Study.  Commissioner Fleming’s Back to School Bash will be held on Thursday, August 2nd from 4:30 p.m. until 8:30 p.m. at Wiregrass Park.  Today is election day – go vote! Mayor Saliba introduced the application of Michael L. Owen for a Special Retail License – More than 30 days (on premise) for Wiregrass Museum of Art, located at 126 Museum Avenue. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Kirkland moved for approval, motion seconded by Commissioner Crutchfield. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Ordinance No. 2018-168 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 102, Utilities, Section 102-70.2 (d) Industrial/time of use electrical service/rate class; designation EL/15, Monthly rate, of the Code of Ordinances of the City of Dothan. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2018-168, motion seconded by Commissioner Crutchfield. City Manager West explained that this is a correction to a misprint in the ordinance and there is no change in the rate. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2018-169 (recorded in Ordinance Book No. _______at Page_______), rezoning a parcel of land owned by Wanda Wiley, located at 767 Headland Avenue from R-4 (Residential, Attached, High Density 2- 7 units) District to B-3 (Local Shopping) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Dorsey and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2018-169, motion seconded by Commissioner Fleming. City Manager West said this property has been used for years as a daycare center but it was vacant for over a year, which means it lost its grandfather status. He said this rezoning will bring the property into compliance with how it is being used. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Resolution No. 2018-170 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-171 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a Minutes of the Board of Commissioners – July 17, 2018, continued. public hearing to be held on the matter during the regularly scheduled commission meeting on August 7, 2018. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-172 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on August 21, 2018. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-173 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be nuisances by Resolution Number 2018-100 and 2018-133 and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-174 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be in violation of Article III, Chapter 106 of the City of Dothan Code of Ordinance (repeat offenders) and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming. Commissioner Dorsey asked if there are any other best practices in regards to this issue. Planning Director Todd McDonald said the repeat offender section of our ordinance is a recent addition which was passed after the state legislation authorized the process. He said there are other ways to approach this matter and his staff can investigate those options. Commissioner Dorsey said he is finding that people are losing their property over a small amount of money and he is just trying to see if there are any other best practices around the nation that other cities are using that we could perhaps adopt here in Dothan. Mr. McDonald said the process is all about the public recouping the cost incurred in correcting nuisances. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-175 (recorded in Ordinance Book No._______at Page_______), amending various accounts in the 2018 Fiscal Year Budget. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. City Manager West said this is primarily for grants and other items that have come along that the Commission has approved but the money had not been appropriated. He said we do this several times a year and will probably do it again in late September as we try to catch everything up to close the books at the end of the year. Commissioner Kenward confirmed with City Manager West that some items are being reclassified in order to put them in the right budget. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-176 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with McClintock, Nelson & Associates, P.C., to perform an external audit and prepare the Comprehensive Annual Financial Reports (CAFR) for Fiscal Years 2019, 2020 and 2021, at a cost of $95,000.00 per year. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Kenward thanked George McClintock for the assistance he provided to her when she first came on this Commission. She expressed appreciation to him for educating her on how sound the City is financially. She said it makes her very proud of the decisions this Commission, City Manager West, and our department heads make on a daily basis and how well our City is run. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-177 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with CSX for the Utility Minutes of the Board of Commissioners – July 17, 2018, continued. Application associated with the North Beverlye Drive Watermain Connection, and approving the permit funds in the amount of $1,950.00 for the CSX Utility Application, and additional fees required by CSX to include daily construction management and welding inspection. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-178 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract and issuing a Notice to Proceed and other related documents to Startley General Contractors for the 2018 Red Water Watermain Replacement for the sum of $593,580.00, and appropriating funds for said project. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said this is another step in our program to combat red water in neighborhoods. Mayor Saliba confirmed with City Manager West that this is a cost we will continue to have for a long time. Commissioner Ferguson said he receives calls regarding this issue, and he asked if there is a schedule available for the upcoming years. City Manager West said Dothan Utilities Director Billy Mayes is working on a master plan, and when complete, the plan will be shared with the Commission. Commissioner Kenward said it would be nice to also put the plan, as well as the repave list, on the City’s website for our citizens to be able to access this information. Commissioner Ferguson asked if we currently have the ability to update the website, and City Manager West confirmed that we do. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-179 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Avenu Insights and Analytics, LLC to perform business license cross checking to identify, assess, and collect revenue due from business that may be operating without proper Licensing for a one (1) year period, beginning August 1, 2018. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said this is the same firm we have used in the past and they will only get paid when they find businesses who owe us money. City Manager West confirmed for Commissioner Ferguson that this company was previously Revenue Discovery Systems (RDS). There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-180 (recorded in Ordinance Book No._______at Page_______), entering into Lease Agreements with Houston County for the purpose of leasing tower spaces, located at 2439 Helms Road, Dothan, Alabama and 280 Recreation Road, Dothan, Alabama in the amount of $24,000.00 for year one, with a three percent (3%) cost increase thereafter. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Kenward. City Manager West gave kudos to Police Chief Steve Parrish and Electronics & Systems Maintenance Supervisor Randy Hall who brought forth a much better contract than he expected and said he is proud of them for their efforts. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-181 (recorded in Ordinance Book No._______at Page_______), entering into a Memorandum of Agreement with the Alabama Law Enforcement Agency (ALEA) for reimbursement of registration fees in the amount of $6,500.00 for student officers successfully graduating from the Alabama Criminal Justice Training Center (ACJTC) in Selma, Alabama. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-182 (recorded in Ordinance Book No._______at Page_______), amending Resolution 2015-217, an agreement with the Dothan City Board of Education, which funds up to eight full-time police officers assigned as School Resources. The new agreement will provide School Resource Officers and School Protection Officers to the Dothan City Schools subject to availability of annual funding, shared funding by the Dothan City Board of Education and/or receiving grant subsidy, and appropriating funds for said officers. Mayor Saliba called for a motion and a second to amend this resolution. Commissioner Ferguson moved to amend the resolution, motion Minutes of the Board of Commissioners – July 17, 2018, continued. seconded by Commissioner Crutchfield. Mayor Saliba then read the amendment as follows: Section 2. That the City of Dothan hereby agrees to pay 100% of the salaries, to include FICA and equipment, for the school protection officers for the 2018/2019 School Year. The following amounts are hereby appropriated in FY 2018 and FY 2019 for school protection officers for the 2018/2019 School Year. This appropriation is to be funded by increasing the General Fund/Utilization of Fund Balance, Account Number 001-0000-391.01-00 by $120,805 in FY 2018 and by $413,592 in FY 2019. Section 3. That the City of Dothan hereby agrees to pay 50% of the salaries, to include FICA and equipment, for the school protection officers beginning in the 2019/2020 School Year contingent upon the Dothan City School Board paying the remaining 50%. Mayor Saliba requested Police Chief Steve Parrish explain a little more about the program he is recommending to put in place. Chief Parrish noted that one of the top management priorities identified by this Commission during the strategic planning session was for the police department to develop a comprehensive school safety plan. He acknowledged and thanked Dothan City Schools Superintendent Dr. Phyllis Edwards for her cooperative work effort with this plan. He said the comprehensive plan they developed and recently presented to the Commission is called the School Protection and Response Initiative. He talked about various aspects and initiatives of this plan, to include partnerships with the Fire Department and other first responders, and he said a copy will be made available to the media this afternoon. He said a threat analysis has been done at each of the schools by our tactical members and some things the school system will need to implement over a period of time have been identified. He said the City’s portion of this plan will be in administering a school protection officer program. He said the primary duty of these officers is to protect life and property, which will give peace of mind to, not only the school administrators and students, but also the citizens and parents. He said nineteen of these officers are needed at the present time and the hope is to reach into the retired ranks to fill these positions in order to have the very best employees. He said these officers will work under the police department, will be required to be APOST certified police officers, and will have to complete our rigorous training requirements. He thanked the Dothan City School Board and this Commission for consideration of this plan which he believes is the first of its kind. Commissioner Crutchfield acknowledged that the school system has also spent funds towards this effort. Chief Parrish concurred and said the projections are probably $3 million. He said there are currently no federal funds for these type of safety measures, but hopefully, funding will become available in the next couple of years. Commissioner Kenward thanked Chief Parrish, as well as Mayor Saliba, Dr. Edwards, and Chairman Schmitz, for representing us in Washington, D.C. She said the fact that this team came up with a plan before there is even funding and we are on the cutting edge, by attempting to solve the issue and put some things in place, is spectacular. She expressed appreciation to them for their commitment to our children and our city schools. Dr. Edwards said she is pleased to be here, and she thanked the Commission for the great opportunity to work in partnership on this issue. She said one of the first things she did when she became superintendent was ask the Board for approximately $500,000 in order to get started on this effort immediately and they were wonderful in granting that request. She spoke about several things the school system is doing to support the plan to include installing cameras, key card access controls, and fences around the properties. She asked for patience as they go through some reorganization of the buildings. She said they are continuing to seek funds and will hopefully be able to come back before the Commission with grants or other funding sources. In response to calls he has received from his constituents, Commissioner Dorsey asked Chief Parrish to add a component of sensitivity and diversity training for these officers, knowing certain students they will be dealing with, so that we will not run into that problem or barrier down the road. There being no further discussion, the motion to amend the resolution was unanimously carried. Commissioner Crutchfield then moved for adoption of the resolution as amended, motion seconded by Commissioner Dorsey and unanimously adopted. Minutes of the Board of Commissioners – July 17, 2018, continued. Mayor Saliba introduced Resolution No. 2018-183 (recorded in Ordinance Book No._______at Page_______), approving and adopting the 2018 Year Fourth Annual Action Plan, which reflects the goals in the 2015-2019 Consolidated Plan. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland. City Manager West said this the last time the Commission will vote on these projects in their entirety; however, beginning in the new fiscal year, the individual agency agreements will come back before the Commission for approval. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-184 (recorded in Ordinance Book No._______at Page_______), amending Resolution No. 2015-99 in order to designate Mayor Mark Saliba as the Authorized Representative of the Applicant for the purpose of furnishing to the Alabama Department of Environmental Management (ADEM) such information, data and documents pertaining to the Application for a CWSRF loan from the Authority as was required and to otherwise act as Authorized Representative of the Applicant in connection with the Application. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-185 (recorded in Ordinance Book No._______at Page_______), agreeing to allow the Fire Department to issue a fireworks permit for the Selma Baptist Church Fireworks Display to be held on Sunday, July 29, 2018. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-186 (recorded in Ordinance Book No._______at Page_______), re-appointing David Cornelius as a member of the Planning Commission. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba thanked Mr. Cornelius for his service. Mayor Saliba introduced Resolution No. 2018-187 (recorded in Ordinance Book No._______at Page_______), appointing Michael Riddle as the Murals of the Wiregrass representative on the Historic Preservation Commission. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba thanked Mr. Riddle for his service. Mayor Saliba introduced Resolution No. 2018-188 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of June, 2018 in the amount of $16,969,936.20. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-189 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT Concrete Pipe & Filter Fabric: Foley Products Company See Price in Delivered Price Per Foot: Dothan, AL Description Arch Concrete Pipe: 18" x 11": $22.00 22" x 13": $25.20 29" x 18": $34.00 36" x 23": $49.00 44" x 27": $67.41 51" x 31": $91.92 58" x 36": $113.00 65" x 40": $140.00 73" x 45": $170.00 88" x 54": $238.00 Concrete Pipe Class III: 15" x 4': $15.31 18" x 4": $17.72 24" x 4': $26.13 30" x 4': $37.53 36" x 4': $49.16 42" x 4': $63.15 48" x 4': $86.75 Minutes of the Board of Commissioners – July 17, 2018, continued. Filter Fabric Rolls: Mirafi 600X Woven Fabric: $665.00 Mirafi Filter Weave 700 Woven Fabric: $850.00; Mirafi 140N Non-Woven Fabric: $450.00 Mirafi Non-Woven Pipe Wrap: $100.00; Quantity: Purchases are Made as Required New 400HP Vertical Turbine Dothan Electric Co., Inc. $ 21,550.00 Well Pump Motor for Water Dothan, AL Production Well #33, per bid specifications, including material, labor and equipment to size, provide and deliver one (1) complete and operable hollow shaft vertical turbine well pump motor to include but not limited to, one (1) motor with enclosure and all appurtenances delivered to the Dothan Utilities Complex. Also includes installation assistance, start-up and owner training and operation manuals provided in Owner specified format. Other Purchases: Professional Legal Services King & Spalding $ 877.50 5/31/2018-Defense of EPA Atlanta, GA Project Number 850310 Lakewood Lift Station Replacement Southern Water Technologies $ 20,718.05 Pump, Parts & Freight Marietta, GA Sole Source Provider; Quantity 1 CW Impeller for 4D4A Pump: $2,929.30 Impeller Bolt: $19.76 Impeller Washer: $39.25 Volute Gasket: $35.90 ODP Motor 60 HP/1800 RPM: $17,423.84 Freight: $270.00 Total Price: $20,718.05 Gravely Pro-Turn 260 Mowers Ariens $ 43,960.80 Replacing Units 4316, 4317, Chicago, IL 4330 & 4331; Purchase from NJPA cooperative contract #062117-ACO c/o Turf Maintenance Quantity: 1, Unit Price: $8,792.16 Dothan, AL Quantity: 4, Unit Price $8,792.16 2019 Dodge 5500 with Altec AT 37G Altec Industries, Inc. $ 131,206.00 Aerial Device & Body Birmingham, AL Quantity 1; Replacing unit 4120. Purchase using National Joint Powers Alliance (NJPA) cooperative contract #012418-ALT. 2019 International with Flat Bed Coffman International, Inc. $ 94,570.78 Chemical Body: Quantity 1 Dothan, AL Replacing Unit # 2160. Purchase using National Joint Powers Alliance (NJPA) cooperative contract #081716-NVS. Light Truck & Equipment Tires for McGriff Tire Company, Inc. $ 25,000.00 Fleet through the Remainder of Dothan, AL Fiscal Year 2018; State of Alabama Contract VC000118029 T-106, Expenditure is an Estimate Replace 37.5 ft. ALDOT Compliant H & L Construction $ 26,525.00 Class B Guardrails & 2 Type Troy, AL Specials & 2 Type 20 (Mash Anchors on Both Sides of the Road) for Timbers Drive Bridge Only Quote Received Minutes of the Board of Commissioners – July 17, 2018, continued. Asphalt for Street Maintenance & MidSouth Paving $ 40,000.00 Repair Estimated additional Dothan, AL purchases for FY 2018; Sole Provider in City of Dothan-$75.00 per ton. City picks up the asphalt. Asphalt for Street Maintenance & Wiregrass Construction Company $ 20,000.00 Repair Estimated additional Ariton, AL purchases required for FY 2018 Used when sole provider in the City of Dothan, Midsouth Paving does not have asphalt available. $70.00 per ton. City picks up the asphalt. Commissioner Kirkland then moved for adoption of Resolution No. 2018-189, motion seconded by Commissioner Fleming and unanimously carried. Mayor Saliba introduced Resolution No. 2018-190 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Joseph Evans Bomb Technician Recertification $ 820.00 Class #RU15:20 Huntsville, AL Lacy Schulmerich 30th Annual Crimes Against Children $ 150.00 Conference Dallas, TX Steven Parrish CALEA Conference $ 2,432.40 Grand Rapids, MI (Amended – original request approved on 4/17/18.) Eddie Henderson CALEA Conference $ 5,120.00 Scott Owens Grand Rapids, MI (Amended – original request approved on 4/17/18.) Steven Parrish School Safety Plan Funding Meetings $ 1,920.47 Washington, D.C. Todd McDonald APA Annual Conference $ 2,301.00 Jerry Coleman Oxford, MS Anthony Vallone Lana Magill FMLA Compliance $ 90.00 Tonja Shelley Panama City, FL Amy Franklin Exceling as a Manager or Supervisor $ 326.30 Tommy Peterson Tallahassee, FL Jyssica Curenton Dixie Softball World Series $ 8,400.00 Alexandria, LA Rose Evans-Gordon 2018 Municipal Court Summit $ 664.00 Tonja Minnifield Birmingham, AL Commissioner Kirkland then moved for adoption of Resolution No. 2018-190, motion seconded by Commissioner Kenward and unanimously carried. Commissioner Kenward recognized Jason LeDuc for his service as Director of the Dothan-Houston County Library System. She said he has been a wonderful resource for all of our citizens in his programming and enthusiasm. She said we are going to miss him here in Dothan, our hats off to him, and we appreciate him for his service. There being no further business, Commissioner Kenward moved that the meeting be adjourned, motion seconded by Commissioner Fleming and upon the unanimous vote of "yea," the meeting was duly adjourned. See approval next page: Minutes of the Board of Commissioners – July 17, 2018, continued. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS