City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING DECEMBER 18, 2018 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, December 18, 2018 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Michael West, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Chuck Locke, Ridgecrest Baptist Church, then led in prayer, afterwhich Commissioner Kenward led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of December 4, 2018, be approved, motion seconded by Commissioner Kenward and unanimously approved. Mayor Saliba and Commissioners presented a plaque to City Manager West with the Key to the City in great appreciation for his many years of dedication, hard work, and loyal service to Dothan. Commissioner Dorsey wished everyone a Merry Christmas and said he wants to give big-ups to City Manager West. He said Mr. West is a great man and has proven to be fair. He congratulated him on his upcoming retirement. Commissioner Fleming said City Manager West is an avid basketball enthusiast and he knew him first through basketball events. He said the job Mr. West has done is much appreciated and the way he and his wife Deb joined our City and became a part of Dothan is most impressive. He said he appreciates the love they have for Dothan and it is now their City as well. Commissioner Kirkland wished everyone a Merry Christmas. He thanked City Manager West for being a mentor to him as a commissioner and for his service. Commissioner Ferguson expressed his appreciation to City Manager West. He also thanked Public Works Director Charles Metzger and all of his staff for getting a lot of work done over the past nine weeks. He said he recognizes their efforts and appreciates all of our departments every day. He wished everyone a Merry Christmas as well. Commissioner Kenward said she appreciates all the time City Manager West took with her to go over agendas and answer questions when she first began serving as a commissioner. She said he will be missed and she thanked him for his service. Commissioner Crutchfield thanked Community Relations Officer Melinda McClendon for the “Ho, Ho, Honk” campaign to show appreciation to employees who have worked tirelessly in the Hurricane Michael storm clean-up effort. He said everybody enjoyed the kick-off event yesterday morning and hopefully the citizens will take ahold of this effort and show their appreciation for our Environmental Services Division, as well as all of our Public Works staff. Commissioner Crutchfield said he would like to thank our department heads for doing a great job and making 2018 a great year. He expressed appreciation to Administrative Secretary Anita Fulton, Executive Assistant Lisa Matheny, and Executive Assistant Sarah Woodham for making his life a lot easier by quickly resolving issues. Minutes of the Board of Commissioners – December 18, 2018, continued. Commissioner Crutchfield said he has been serving as a commissioner for two and a half years, and he thanked City Manager West for always being accessible and answering his questions. Commissioner Crutchfield wished him a more leisurely life in his retirement with his wife Deb, and he wished everybody a Merry Christmas. Mayor Saliba wished everyone a Merry Christmas and a Happy New Year. He said a retirement reception will be held for City Manager West on Friday, December 21st at the Wiregrass Museum of Art from 1-3 p.m., and he invited everyone to attend. Mayor Saliba thanked Mrs. McClendon for the “Ho, Ho, Honk” program and said he enjoyed being at Environmental Services yesterday. He said this is a great group of employees and he appreciates them every day for the tremendous job they do. Mayor Saliba said Lieutenant Will Glover continues to be heavy on his heart and mind, and he requested everyone to keep him in their prayers. City Manager West requested Dothan Utilities Electric Operations Superintendent Chris Phillips to speak about some upcoming trimming on the west side of town. Mr. Phillips said our contractor will begin trimming on January 7, 2019 at the West Dothan Substation, across from Flowers Hospital, primarily on West Main Street, and then on Brannon Stand Road, Murphy Mill Road, John D Odom Road, and Flowers Chapel Road. He said these areas have not been trimmed in many years, and there will be issues with people not wanting us to cut trees, but reclaiming the right-of-way is something we need to do to improve our system reliability. He asked for everyone’s patience and encouraged anyone with questions to contact his office. He said these efforts have worked in other parts of town and City Manager West said it paid benefits during Hurricane Michael. Commissioner Kenward asked if there is a schedule that can be provided so that citizens will have a heads up. Mr. Phillips estimated that the work will take anywhere from 4-6 weeks per circuit and will vary based on the amount of vegetation that must be cleared. He said he will share information as he receives it. Dothan Utilities Director Billy Mayes said they will work with Mrs. McClendon as well. City Manager West asked Public Works Director Charles Metzger to provide an update on the storm cleanup. Mr. Metzger said he anticipates having all storm debris picked up by Thursday, December 20th and being able to return to the normal schedules by the goal date of Friday, December 21st. He noted that debris from the storm and fresh cuttings continue to be brought to the street, additional trash will be placed out for pickup following Christmas, and Leisure Services Director Elston Jones has provided him with a list of all the parks that need to be worked. He said everybody really enjoyed the breakfast yesterday with Mrs. McClendon for the “Ho, Ho, Honk” program. He said the City had a good meeting with FEMA yesterday, staff are maintaining the necessary documentation, and they will continue to work through the reimbursement process. City Manager West made the following announcements and comments:  City of Dothan offices will be closed Monday, December 24th, Tuesday, December 25th, and Tuesday, January 1st in observance of the Christmas and New Year’s holidays. Tuesday residents will receive garbage and recycling pick-up on Wednesday, December 26th and Wednesday, January 2nd. Garbage and recycling will run as normal on Monday, December 24th. There will be no trash collection on December 24th, December 25th or January 1st. Empty cardboard boxes can be recycled.  The Downtown Dothan Hoops Classic starts on Wednesday, December 26th and runs through Monday, December 31st in the Dothan Civic Center arena.  A bidder’s workshop will be held on Thursday, January 17th at 9:00 a.m. in the City Manager’s Conference Room to assist those who are interested in our bidding process. Minutes of the Board of Commissioners – December 18, 2018, continued.  The City Commission meeting scheduled for Tuesday, January 1, 2019 is cancelled due to the holiday; therefore the next meeting will be Tuesday, January 15, 2019. City Manager West said this is his last official day as city manager and he is filled with emotions. He said he and his wife moved here in October, 2004, not knowing anyone, and this city embraced them. He said the commissioners, department heads, and staff embraced them and it was like they had moved back home. He said he wants to thank everybody for that and for their support in the long list of things we have accomplished by working as a team. He said in many cases our citizens have also worked with us. He said the Commission’s strategic planning process is better than anywhere he has ever seen because they identify concrete things to accomplish. He said from the bottom of his heart, he wants to thank everyone for all they have given to him, all of their emotional support, and most of all, his wife Deb. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Resolution No. 2018-340 (recorded in Ordinance Book No._______at Page_______), entering into a Professional Services contract with Michael West for a four-month period, for professional services associated with the duties of Interim City Manager of the City of Dothan, Alabama, at a cost of $7,750.00 per month and an additional $200.00 per month car allowance. Mayor Saliba explained that amendments to this resolution are needed to meet RSA and Ethics guidelines. He listed the amendments as follows: Terminology change from “Interim” to “Acting” City Manager, change in time from a “four-month” to a “90 day” period, and addition of language “Total compensation cannot exceed $15,433.58 per month (to include extras provided in contract)” in Section 3. Commissioner Ferguson moved to amend the resolution as listed, motion seconded by Commissioner Kirkland and unamiously approved. Commissioner Ferguson moved for adoption as amended, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-341 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-342 (recorded in Ordinance Book No._______at Page_______), instituting condemnation proceedings against Kenneth J. Everett and Melissa C. Harper to acquire easements, rights-of-ways, and parcels of real estate for the purpose of widening Denton Road. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Ferguson requested an explanation of this process. City Attorney Len White said condemnation is the taking of private property for a public purpose, and when negotiations on a price for the sale does not work out, the City is authorized by state law to initiate condemnation proceedings and it is a lawsuit which begins in the probate court. He said a Commission, appointed by the probate judge, will determine the value of the property and the landowner can either accept that money or appeal that to the circuit court. Mr. White confirmed for Commissioner Ferguson that an appraisal was done, the offer was made, and the property owners did not accept the offer. Mr. White said this will be introduced in the proceedings as evidence that it is a fair and reasonable price, the property owners will introduce the evidence they have as to what they feel their property is worth, and then the court will decide. Commissioner Crutchfield confirmed with Mr. White that the majority of landowners whose properties are involved in this project accepted the City’s offers. Mayor Saliba asked if these three parcels are the only ones remaining, and Assistant Public Works Director Bart Barefoot replied that there are a few more. Mayor Saliba said staff has met with the property owners a few times to try to work out a price but were not able to do so, and he has personally reached out on behalf of the City Commission to assure them that this is what the City wants to do if possible, but they asked that we allow the Minutes of the Board of Commissioners – December 18, 2018, continued. condemnation process to work it out. Commissioner Ferguson asked if there are any potential problems for the City going this route, and Mr. White replied that he does not foresee any issues but we will watch it closely to be sure. Public Works Director Charles Metzger said it does extend the project time. Mr. White concurred and said once we get an order of condemnation, we are authorized to proceed with construction and do not have to wait for an outcome of any appeal. City Manager West said we only had one major problem in the past with this action and it was because it involved an operating business. Mr. Barefoot said, of these three parcels, two contain residential houses and one is a vacant lot with an outbuilding. Commissioner Ferguson confirmed with Mr. Barefoot that the parcel located next to the vacant lot is included, contains a house, and the front yard of the house will be impacted by the acquisition. City Manager West asked approximately how much right-of-way (ROW) are we trying to acquire, and Mr. Barefoot said it is around 0.1 or 0.12 acres. Upon Mayor Saliba’s inquiry, Mr. Barefoot said the appraisals have to be approved through the Alabama Department of Transportation (ALDOT) before we make any offers because this project involves federal money. He said the project itself will be bid and handled by ALDOT. Mayor Saliba asked if there is any way to take less property if they prefer, and Commissioner Ferguson asked if there was any design consideration given to eliminate this step. Mr. Barefoot said there is always that consideration but this is what is needed to be able to complete the project. Mr. Barefoot said his understanding is the property owners’ main issue is not the amount we are attempting to acquire but rather that they feel their property is commercial and worth more money. He said the property could be commercial one day but it is not right now. Commissioner Ferguson said he has talked with Mr. Everett and he mentioned that but he said his biggest concern is that house, which is rented, and how far the ROW would encroach into the front of that house and he said he tends to agree as it does look close in the drawing. Mr. Metzger said the ROW line was chosen because of the federal regulation to include a sidewalk and also a storm drain and utilities have to be installed. Commissioner Ferguson asked if this is an ATRIP project. Mr. Metzger said the bridge was ATRIP but this is an MPO project that has been going on for quite some time. He said we hoped to get a reasonable counteroffer on these that could be accepted by ALDOT but the counteroffer was too high. Commissioner Ferguson asked if the property owner had asked us about purchasing the house too and staff was not aware of any such offer. Mayor Saliba said in any proceedings like this we want to tread very carefully, make sure we have offered every opportunity to work out a compromise, and he would want to be involved to help to do this. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Kenward and Crutchfield; “nay:” Ferguson. The motion was carried by the majority of six "yeas" to one “nay.” Mayor Saliba introduced Resolution No. 2018-343 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with the Alabama Department of Transportation to lower existing water mains on AL S.R. 210 (Ross Clark Circle) and AL S.R. 12 (U.S. Highway 84 East) for proposed roadway and install tees and gate valves for new water main for Houston County Healthcare Authority located in Dothan, Alabama for new roadway entrances. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said this is for the Houston County Healthcare Authority’s use of their property located behind Winn Dixie. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-344 (recorded in Ordinance Book No._______at Page_______), rescinding Res. No. 2018-220 and agreeing to have certain improvements made on various routes within the City Limits of Dothan, in accordance with plans prepared by the Alabama Department of Transportation (ALDOT) and designated as Project Number RPF-NHF-HPPF-0210(501), Adding Lanes on SR-210 (Ross Clark Circle) from Bauman Drive to North Cherokee Avenue, on SR-53 (US-231) from Girard Avenue to Buyers Drive, and on SR-12 (US-84) from Bel Aire Drive to North Englewood Avenue. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. City Manager West said this is the process where ALDOT is breaking up the Ross Clark Circle improvements project in phases, because the bids came in too high, and this is the first phase of that process. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – December 18, 2018, continued. Mayor Saliba introduced Resolution No. 2018-345 (recorded in Ordinance Book No._______at Page_______), entering into a Reimbursable Agreement with the Alabama Department of Transportation for Relocation of Water and Sanitary Sewer Utility Facilities on Public Right-Of-Way to be performed by the City of Dothan Contractor on Project No. RPF-NHF-HPPF-0210(501)(Phase 2), Additional Lanes on Ross Clark Circle (SR-210) from South of US-84 to North Cherokee Avenue, on SR-53 (US-231) from Girard Avenue to Buyers Drive and on SR-12(US-84) from Bel Aire Drive to North Englewood Avenue and Engineering including Construction Engineering and Inspection (CE&I) at an estimated cost of $2,650,606.00, and appropriating funds for said project. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said this is 100% reimbursable, and the hope is that, by the City bidding out the utilities, we will get a better price than ALDOT received. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-346 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into a contract, and issuing a Notice to Proceed to L&K Contracting, Inc. for Project No. RPF-NHF- HPPF-0210(501)(Phase 1), Additional Lanes on SR-210 Ross Clark Circle from Bauman Drive to South of U.S. Highway 84 (3071 Ross Clark Circle) in the amount of $468,850.00, and appropriating funds for said project. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson. City Manager West said this is Phase 1 of the utility relocation. Mr. Metzger clarified for Commissioner Crutchfield that Phase 1 includes just the area south of Highway 84 and does not go through the intersection. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-347 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Motorola Solutions for a System Update Agreement (SUAII) for the Fire Station Alerting System at a cost of $51,877.52. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-348 (recorded in Ordinance Book No._______at Page_______), entering into a contract with DataWorks Plus, LLC., for standard hardware and software maintenance and support for the Police Department, for a one-year period, at a cost of $2,400.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-349 (recorded in Ordinance Book No._______at Page_______), agreeing to allow the Fire Department to issue a fireworks permit for the Dothan Downtown Redevelopment Authority (DDRA) fireworks display to be held on Monday, December 31, 2018. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming. City Manager West said this is for the DDRA’s New Year’s Eve celebration. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-350 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with B & O Pro Ferell Hog Control, LLC, an Alabama Limited Liability Company, D/B/A B & O Feral Hog Control to eradicate feral hogs, located on the Eastgate Park property at a cost of up to $750.00 per trapping event. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield. City Manager West said B & O Feral Hog Control will trap the animals, and while we do not how many hogs exist, we have seen the damage they have done in the park and some people have raised issue after seeing them while walking at the park. Commissioner Kenward asked what the company will do with the hogs after they are caught. Keith Owen, owner of B & O Feral Hog Control, said they will remove the hogs from the property and bury them at another location in accordance with state law. Mr. Owen said they will determine how many hogs are out there and they have spoken with some adjacent property owners who are willing to assist in keeping this as discreet as possible. He said he will obtain a permit in order to be able to kill the hogs in the trap before they are removed because they cannot be transported alive per state law. He said most of this will happen in the middle or wee hours of the night, and hopefully the eradication can be done quickly, but they Minutes of the Board of Commissioners – December 18, 2018, continued. will not know a timeframe until they get started with the process. Commissioner Kirkland said some of the adjacent land owners have also expressed to him their willingness to help. Mr. Owen said the more land owners around Eastgate Park who are willing to let them look at their properties and assist will speed up the process. Commissioner Kirkland said the hogs have been out there for a while but they have not been on the City property before. He said the wet weather has run the hogs up out of the creek and into this area. Commissioner Kenward confirmed with Police Chief Steve Parrish that it is illegal for a citizen to hunt on City property. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2018-351 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of November, 2018 in the amount of $15,803,991.63. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2018-352 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids by the City. ITEM VENDOR AMOUNT Electrical Distribution Cable & Wire Irby $ 167,948.50 per City Bid Specifications: Dothan, AL (more or less) See estimated quantities and unit prices on bid tabulation sheets. Distribution Transformers Gresco $ 168,300.00 Overhead 7620/13200, Dothan, AL (more or less) per Bid Specifications: 15 kVA Quantity: 50 (more or less) Unit Price: $ 644.00 25 kVA Quantity: 50 (more or less) Unit Price: $ 767.00 37.5 kVA Quantity: 30 (more or less) Unit Price: $ 955.00 50 kVA Quantity: 25 (more or less) Unit Price: $ 1,141.00 75 kVA Quantity:5 (more or less) Unit Price: $ 1,623.00 Three Phase Pad Mounted Gresco $ 58,461.00 Transformers, Per City Bid Dothan, AL (more or less) Specifications: 300 kVA, 120/208 Voltage: Quantity: 3 (more or less) Unit Price: $ 8,239.00 300 kVA, 277/480 Voltage: Quantity: 2 (more or less) Unit Price: $ 7,740.00 1000 kVA, 120/408 Voltage: Quantity: 1 (more or less) Unit Price: $ 18,264.00 Three Phase Pad Mounted Irby $ 33,859.00 Transformers, Per City Bid Dothan, AL (more or less) Specifications: 1500 kVA, 120/408 Voltage: Quantity: 1 (more or less) Unit Price: $ 33,859.00 Distribution Transformer Rebuild Emerald Transformer See Prices in & Maintenance; Disposal of Defuniak Springs, FL Description Unrepairable Transformers & Electrical Insulating Mineral Based Oil/Fluid, per City of Dothan Bid: Reconditioning: Overhead: Single Phase: 15 kVA Quantity: 5 (more or less) Unit Price: $ 965.00 25 kVA Quantity: 5 (more or less) Unit Price: $ 1,020.00 37.5 kVA Quantity: 5 (more or less) Unit Price: $ 1,245.00 50 kVA Quantity: 5 (more or less) Unit Price: $ 1,455.00 Minutes of the Board of Commissioners – December 18, 2018, continued. 75 kVA Quantity: 1 (more or less) Unit Price: $ 371.00 100 kVA Quantity: 1 (more or less) Unit Price: $ 417.00 167 kVA Quantity: 1 (more or less) Unit Price: $ 584.00 150 kVA Quantity: 1 (more or less) Unit Price: $844.00 333 kVA Quantity: 1 (more or less) Unit Price: $1,135.00 500 kVA Quantity: 1 (more or less) Unit Price: $ 1,210.00 Underground: Single Phase: 15 kVA Quantity: 5 (more or less) Unit Price: $ 397.00 25 kVA Quantity: 5 (more or less) Unit Price: $ 411.00 37.5 kVA Quantity: 5 (more or less) Unit Price: $ 422.00 50 kVA Quantity: 5 (more or less) Unit Price: $ 447.00 75 kVA Quantity: 1 (more or less) Unit Price: $ 484.00 100 kVA Quantity: 1 (more or less) Unit Price: $ 510.00 167 kVA Quantity: 1 (more or less) Unit Price: $ 571.00 150 kVA Quantity: 1 (more or less) Unit Price: $634.00 333 kVA Quantity: 1 (more or less) Unit Price: $726.00 500 kVA Quantity: 1 (more or less) Unit Price: $ 850.00 Underground: Three Phase: 150 kVA Quantity: 1 (more or less) Unit Price: $ 1,626.00 300 kVA Quantity: 1 (more or less) Unit Price: $ 2,087.00 500 kVA Quantity: 1 (more or less) Unit Price: $ 2,382.00 750 kVA Quantity: 1 (more or less) Unit Price: $ 3,012.00 1000 kVA Quantity: 1 (more or less) Unit Price: $ 3378.00 1500 kVA Quantity: 1 (more or less) Unit Price: $ 3,903.00 2500 kVA Quantity: 1 (more or less) Unit Price: $ 4,981.00 Credit $ Amount per kVA to be supplied by Bidder for Irreparable Units or Scrap: $2.00 Used Electrical Insulating Oil/Fluid Price per U. S. Gallon: $.45 LED Utility Grade Roadway Mayer Electric Supply $ 52,671.00 Luminaires for Highway 84 Project, Dothan, AL (more or less) Per Bid Specifications: Quantity: 97 (more or less) Unit Price: $543.00 Total Price: $52,671.00 Fiberglass Composite Poles for Gresco Utility Supply $ 123,580.00 the Highway 84 Project, Dothan, AL (more or less) Per Bid Specifications: Quantity: 74 (more or less) Unit Price: $1,670.00 Total Price: $123,580.00 Fiber Optic Cable for ADSS Colorado Construction Supply, LLC $ 7,190.00 All-Dielectric Self Supporting Loveland, CO (more or less) Aerial Cable, Per City Bid Specifications: B. 12 Count Fiber, Gel-Filled Cable, ADSS Single Mode (OS2) Quantity: 20,000 (more or less) Unit Price: $.3595 Minutes of the Board of Commissioners – December 18, 2018, continued. Fiber Optic Cable for ADSS Culminant Corporation $ 38,600.00 All-Dielectric Self Supporting dba Novalight Telecom Supply (more or less) Aerial Cable, Per City Bid Jasper, GA Specifications: H. 288 Count Fiber, Gel-filled cable, ADSS, Single Mode (OS2) Quantity: 20,000 (more or less) Unit Price: $1.93 Fiber Optic Cable for ADSS Gresco Utility Supply $ 22,500.00 All-Dielectric Self Supporting Dothan, AL (more or less) Aerial Cable, Per City Bid Specifications: G. 144 Count Fiber, Gel-filled cable, ADSS, Single Mode (OS2) Quantity: 20,000 (more or less) Unit Price: $1.125 Fiber Optic Cable for ADSS Wesco Distribution $ 50,715.00 All-Dielectric Self Supporting Fairburn, GA (more or less) Aerial Cable, Per City Bid Specifications: A. 6 Count Fiber, Gel-filled, ADSS, Single Mode (O92) Quantity: 1,000 (more or less) Unit Price: $.17 C. 24 Count Fiber, Gel-filled cable, ADSS, Single Mode (OS2) Quantity: 40,000 (more or less) Unit Price: $.40 D. 48 Count Fiber, Gel-filled cable, ADSS, Single Mode (OS2) Quantity: 40,000 (more or less) Unit Price: $.455 E. 72 Count Fiber, Gel-filled cable, ADSS, Single Mode (OS2) Quantity: 5,000 (more or less) Unit Price: $.565 F. 96 Count Fiber, Gel-filled cable, ADSS, Single Mode (OS2) Quantity: 20,000 (more or less) Unit Price: $.676 Pre-Terminated Fiber Optic Splice Gresco Utility Supply $ 17,838.92 Units, Per City Bid Specifications: Dothan, AL (more or less) See bid tabulation sheets for quantities and unit prices. Commissioner Kirkland then moved for adoption of Resolution No. 2018-352, motion seconded by Commissioner Kenward. Commissioner Ferguson said he needs to abstain out of abundance of caution. There being no further discussion, and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Kenward, and Crutchfield; “nay:” none; “abstained:” Ferguson. The motion was carried by the majority of six "yeas" to one “abstention.” Mayor Saliba introduced Resolution No. 2018-353 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Lisa Reeder Government Finance Officers Association $ 1,533.40 Romona Marcus of Alabama (GFOAA) Annual Conference & Training Program Montgomery, AL Brandon Peters Gracie Survival Tactics $ 60.00 Shane Bailes Hattisburg, MS Shelby Rice Anthony Alliman Gracie Survival Tactics $ 60.00 Nicholas Baity Meridian, MS Minutes of the Board of Commissioners – December 18, 2018, continued. Steve Parrish Alabama Association of Chiefs of Police $ 797.65 (AACOP) 2019 Winter Conference Montgomery, AL David Mobley Northeast Alabama Law Enforcement $18,775.00 Justin Pearson Academy James Carcache Anniston, AL Asiah Cody Brandon Daniels James Ducker Ryan Mason Desiree Puertos Philip Senn Frankie Bey Gracie Survival Tactics Level 1 Instructor $ 2,813.55 Cory Bennett Course Louisville, KY William Wozniak K9 Selection Test / Houston K9 Academy $ 891.00 Brandon Peters Houston, TX Commissioner Kirkland then moved for adoption of Resolution No. 2018-353, motion seconded by Commissioner Kenward and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Kenward and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS