City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING OCTOBER 15, 2019 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, October 15, 2019 with the following members present: Mayor Mark Saliba, Associate Commissioners Janasky Fleming, Albert Kirkland, John Ferguson, and David Crutchfield. Commissioners Kevin Dorsey and Beth Kenward were absent. Also present were City Manager Kevin Cowper, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Pastor Pete Pierce, Northview Christian Church, then led in prayer, afterwhich Commissioner Ferguson led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of October 1, 2019, be approved, motion seconded by Commissioner Crutchfield and unanimously approved. Mayor Saliba presented and read a proclamation, proclaiming October 23-31, 2019 as “Red Ribbon Week.” Judy Guiler, Acting Executive Director Dothan- Houston County Substance Abuse Partnership, John David Land, Dothan High School SADD and Roxy Fuentes, SADD Coordinator were present for the proclamation. Commissioner Fleming said a “How to Start a Business” meeting will be held tomorrow in District 2 at Aunt Katie’s Garden from 4:30 p.m. until 5:30 p.m. He thanked Planning Director Todd McDonald for his help and for providing staff to present information at the meeting. He said in addition to Planning, this event is sponsored by Aunt Katie’s Garden and the Baptist Bottom Improvement Association. Commissioner Fleming announced District 2, in partnership with Wiregrass Church and Church at the Crossing, will have a Fall Festival on Sunday, October 27th from 3:30 p.m. until 6:30 p.m. in the parking lot of Wiregrass Church. He said everyone who would like to attend is invited, especially those from District 2, and there will be games, cakewalks, and a lot of fun. He thanked Police Chief Steve Parrish and Fire Chief Larry Williams for their efforts in having police and fire at this event to help entertain the kids, and he expressed appreciation to Executive Assistant Sarah Woodham for creating quick flyers and always doing an outstanding job. Commissioner Kirkland thanked all the department heads for the help they provide to the Commission each day and for taking care of problems we have in the City. Commissioner Kirkland reminded everyone that the Cubmobile Derby will take place at the National Peanut Festival Fairgrounds on Saturday, October 19th. Commissioner Ferguson said he is getting increasing calls from people needing communications from the City in Spanish, particularly regarding garbage pickup and acceptable items. He said he has reached out to Environmental Services and proposed that this information be made available electronically and printed for those cases when this may be needed. Commissioner Crutchfield thanked the department heads for responding to multiple inquiries these last couple of weeks and for doing a great job responding respectfully and quickly. Mayor Saliba congratulated Mr. McDonald and the Planning Department for receiving the Outstanding Plan Award for the Highway 84 East Corridor Study and for their upcoming recognition in Huntsville. City Manager Cowper also offered his congratulations and said he will be attending this event. He said Mr. McDonald Minutes of the Board of Commissioners – October 15, 2019, continued. and staff did a fabulous job coordinating this plan and will be recognized statewide at the Alabama Planning Conference on Thursday. City Manager Cowper made the following announcements and comments:  There was no garbage collection yesterday due to the holiday. Monday residents will have garbage pickup tomorrow, October 16th.  Halloween will be observed on Thursday, October 31st from 5:30 p.m. until 8:00 p.m. and the Annual Fall Fling will be underway during these times at Westgate Park at the soccer fields.  Leisure Services is conducting youth basketball registration at all recreation centers starting yesterday and continuing through Saturday, October 19th. Mayor Saliba introduced the application of Arvindkumar Patel for a Retail Beer and Retail Table Wine License (off premise) for Selma Street Market, located at 1351 East Selma Street. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Crutchfield moved for approval, motion seconded by Commissioner Fleming. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba introduced the application of Binal Patel for a Retail Beer and Retail Table Wine License (off premise) for South Park Convenience, located at 3684 South Park Avenue. Mayor Saliba asked if there was anyone present to speak on this matter. Tim Bugg said he lives directly in front of the proposed liquor store, and as he discussed at the September 17th meeting, he feels this will bring down property values, statistically it will increase crime in the area as much as twenty percent, and the lights and noise are nuisances. He expressed a concern about the business meeting the City’s parking requirements, and he said he received a letter from the petroleum company who expressed concerns with leaching from the tanks in the ground. He said this would not only affect him, but the safety of the community, and potentially the road improvements. He said he does not want to be the taxpayer paying for the contamination cleanup. He asked the Commission to celebrate this Red Ribbon Week and not put another liquor store in our community. He said there is plenty of commercial property available and please do your due diligence on the contamination issue which is supposed to be reported. Mayor Saliba clarified that this request is for beer and wine license and not for a liquor license. Mr. Bugg said he understands. Mayor Saliba asked Planning Director Todd McDonald how the parking and brownfield issues will be addressed. Mr. McDonald said the existing use of parking is considered nonconforming, and if there is any right-of-way taken as a consequence of the roundabout, there will not be a penalty for removing any parking associated with the roundabout because it is for a public purpose. He said it will be in the best interest of the business owner to provide the parking needed for the success of their business. He said, as far as the brownfield issue is concerned, his department was not aware of the tank(s) but they are on the verge of applying for a second round of assessment grants and this property may be eligible for assessment if there is a tank there. He said the cost to remove the tank would be covered by the grant, but whether it is leaching or not would not be known without testing the soil. He said a phase 1 assessment would determine if there are tanks in the ground, phase 2 would determine if there is in fact a problem with the tanks in the ground, and phase 3 would be for removal of the tanks, if it were to go that far. Mr. McDonald confirmed for Mayor Saliba that it is the responsibility of the property owner to address this issue if a problem does in fact exist. Commissioner Crutchfield confirmed with Mr. McDonald that, if there are tanks in the ground, whether or not this passes does not have an effect on that issue. There being no further discussion, Commissioner Crutchfield moved for approval. Mayor Saliba called for a second to this motion. The motion died due to lack of a second. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced a proposed ordinance, amending Chapter 6, Alcoholic Beverages, Article I, In General, of the City of Dothan Code of Ordinances, by Minutes of the Board of Commissioners – October 15, 2019, continued. adding Section 6-5, Sales, etc. after hours for persons licensed for on-premise sales and Section 6-6, Sales, etc. after hours for persons license for off-premise sales; and that Section 6-67(b), License tax reports, payments and penalty; Section 6-68 (b) and (c), Records; and Section 6-103 (b) (5) and (c) Rules, of the City of Dothan Code of Ordinances be amended in their entirety. Hearing no motion for immediate consideration, Mayor Saliba asked if it is the Commission’s favor to table this item. Commissioner Ferguson made a motion to table this item until the November 5, 2019 meeting, motion seconded by Commissioner Fleming. City Clerk Danner explained that a motion for immediate consideration will not be required at the November 5th meeting to vote on this item, but if tabled, a motion to remove from the table will be required. The Commission agreed to move forward with the motion to table. There being no further discussion, the motion to table was unanimously approved. Mayor Saliba introduced Ordinance No. 2019-259 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Abbey Oaks Apartments, LLC, located at 200 Blissett Drive, from H-I (Heavy Industry), B-2 (Highway Commercial, and R-1 (Residential Single Family Low Density) Districts to R-A (Residential Multi-Family High Density) District. Commissioner Kirkland moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, and Crutchfield; “nay:” none. The motion was carried by the majority of five “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2019-259, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Fleming, Kirkland, Ferguson, and Crutchfield; “nay:” none. The motion was carried by the majority of five “yeas” to no “nays.” Mayor Saliba introduced Resolution No. 2019-260 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-261 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on November 5, 2019. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-262 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be nuisances by Resolution Numbers 2019-196, 2019-210, and 2019-233 and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-263 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be in violation of Article III, Chapter 106 of the City of Dothan Code of Ordinance (repeat offenders) and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-264 (recorded in Ordinance Book No._______at Page_______), awarding the bid, entering into an agreement, and issuing a Notice to Proceed to L&K Contracting, Inc. for the Improvements to the Minutes of the Board of Commissioners – October 15, 2019, continued. Lakewood Pump Station, in the amount of $679,675.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-265 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Motorola Solutions for a System Update Agreement (SUAII) for the Fire Station Alerting System, at a cost of $54,608.40 per year. Commissioner Fleming moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-266 (recorded in Ordinance Book No._______at Page_______), entering into a contract with the Southeast Basketball Officials Association to provide certified referees to officiate during the Downtown Hoops Classic Basketball Tournament at a cost of $105.00 per game. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Kirkland, Ferguson, and Crutchfield; “nay:” none; “abstained:” Fleming. The motion was carried by the majority of four "yeas" to one “abstention.” Mayor Saliba introduced Resolution No. 2019-267 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of September, 2019 in the amount of $15,691,282.31. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-268 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT AR15 Rifles: Quantity: 1 Head Down Firearms See Prices in (or more depending upon funding) Dallas, GA Description Unit Price: $1,040.00 Other Purchases: Professional Services King & Spalding $ 2,123.50 Thru 8/31/19-EPA Enforcement Action Atlanta, GA Cellular Data for Public Safety A T & T Mobility $ 9,000.00 State Contract T302 Carol Stream, IL October - December, 2019, until State Contract is awarded again Monthly Wireless Telephone Verizon Wireless $ 45,000.00 for September, 2019 Atlanta, GA State Contract T302 Panasonic Toughbooks CDWG $ 30,316.50 Quantity: 20 Unit Price: Vernon Hills, IL $3,300.00 Panasonic CF VS1201U-Hand, Quantity: 9, Unit Price: $68.50 Sourcewell Cooperative Contract #100614 CDW Crowdstrike Advanced Anti-virus CDWG $ 34,633.76 Protection & Support for 1 Year Vernon Hills, IL State of Alabama Master Agreement 999 17000000186-Software, COTS Software & Services Contract Quantity: 850 users AutoCad Software Subscription DLT Solutions, LLC $ 26,218.77 Annual Maintenance Renewal Atlanta, GA November 1, 2019 - October 31, 2020 Continuity of Service IBM Annual Maintenance for the The Riley Group $ 17,520.77 I Series Test Box & Trivoli Backup Dothan, AL System Sole Source 11/1/19-11/2/20 Minutes of the Board of Commissioners – October 15, 2019, continued. Commissioner Kirkland then moved for adoption of Resolution No. 2019-268, motion seconded by Commissioner Fleming and unanimously carried. Mayor Saliba introduced Resolution No. 2019-269 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Sandi Jarrett NENA 2019 Gulf Coast Conference $ 905.62 Gulf Shores, AL Paul Smith Electric Cities of Alabama $ 1,560.00 Jimmy Payne Engineering & Operations Conference Hoover, AL Tommy Wright Gulf Region Intelligent Transportation Society $ 601.00 2019 Annual Meeting Natchez, MS Tim Odom Georgia Police Accreditation $ 390.40 Coalition Meeting Forsyth, GA Kim Meeker SORBA Fall Board of Directors Meeting/ $ 407.17 Coldwater Mountain Fat Tire Festival Anniston, AL Keith Gaster KME/NAFECO Fire Apparatus $ 0.00 John Penn Nesquehoning, PA Matthew Lawhorn Blake Johnson Commissioner Kirkland then moved for adoption of Resolution No. 2019-269, motion seconded by Commissioner Fleming and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Ferguson and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS