City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING DECEMBER 3, 2019 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, December 3, 2019 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Kevin Cowper, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Dr. Taylor Rutland, First Baptist Church, then led in prayer, afterwhich Commissioner Dorsey led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of November 19, 2019, be approved, motion seconded by Commissioner and unanimously approved. Mayor Saliba announced that a resolution will be added to the agenda as Item 10A and the appropriate action will be taken at that time. Commissioner Dorsey wished everyone Happy Holidays. He said he has received several calls regarding the need for “No Parking” signage on Lake Street because there have been some near head-on collisions and he requested attention to this matter. Commissioner Kirkland said he and his wife took a bucket list trip, did some traveling in Israel, Jordan, and other places, and came back two days before Thanksgiving. He said we have a lot to be thankful for here, this is a great city, great state, great place, and he is grateful to be a part of it. Commissioner Crutchfield said the Hoops Classic draw was held last night and a great individual, Johnny Oppert, will be honored this tournament. He said there will be an official dedication on December 26th at 6:30 p.m. in the Civic Center and this will be a great time to come show support for Coach Oppert. City Manager Cowper made the following announcements:  The 41st Annual Christmas Tree Lighting is this evening at 6:00 p.m. Santa will be here so bring the kids and this will be a fun time for everybody. Following this event, Troy University is presenting “A Southern Christmas Celebration” at the Opera House featuring a jazz quartet. This show is free and open to the public.  The J.J. Grey concert will be held on Thursday, December 5th at the Opera House and there are a few tickets still available for this event.  The annual Angel of Hope Candlelight Vigil will be Friday, December 6th at 7:00 p.m. at the Angel of Hope statue located at Westgate Park.  The Dothan Downtown Redevelopment Authority will host the Downtown Christmas Festival event on Saturday, December 7th from 10:00 a.m. until 2:00 p.m. This will be a great family fun time.  The Rose Hill Senior Center will host their “My Little Christmas Shoppe” the week of December 9th – 13th. There will be lots of wares and crafts on sale during this great event. Minutes of the Board of Commissioners – December 3, 2019, continued. Mayor Saliba introduced the application of Lonnie W. McCaffety for a Retail Beer and Retail Table Wine License (off premise) for Family Dollar Store #30861, located at 104 Palm Jean Road. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Dorsey moved for approval, motion seconded by Commissioner Kirkland. There being no discussion and upon the motion being put to vote, the motion was unanimously carried. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Resolution No. 2019-308 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-309 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on January 7, 2020. Commissioner Fleming moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Commissioner Crutchfield moved to add the next item to the agenda, motion seconded by Commissioner Kenward and unanimously carried. Mayor Saliba introduced Resolution No. 2019-310 (recorded in Ordinance Book No._______at Page_______), which was read in the meeting as follows: WHEREAS, the City of Dothan desires to retain expert computer forensic consulting services to assist its attorneys relating to recent indications of a cyber attack on its Click2Gov online utility payment application, and WHEREAS, Charles River Associates (CRA) is a leading global consulting firm that offers expert computer data collection, analysis and risk management services for law firms, accounting firms and governments. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the City of Dothan, Alabama, as follows: Section 1. That the City of Dothan hereby agrees to retain the consulting services of Charles River Associates (CRA) to assist the City of Dothan, Alabama and its attorneys in response to recent incidents involving security to the Click2Gov online utility payment application for a fixed fee of $45,000.00. Section 2. That Mark Saliba, Mayor of the City of Dothan and in such capacity, is, hereby authorized and directed to execute any and all agreements for and in the name of the City of Dothan necessary for this agreement. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Upon Commissioner Kenward’s request, City Manager Cowper discussed for citizen knowledge that this item is in response to the recent cyber attack on the Click2Gov application. He said we have filed a claim in relation to this matter with our insurance company and they have recommended we engage a law firm, which is also an item on today’s agenda, in addition to this firm who will analyze the systems and determine if the attack did result in a breach of information, and if so, to what extent and the steps we need to take going forward. He said this is the first step in the process for us so that we can potentially begin remediation, notification, and anything else that may be needed. He said our insurance has a $25,000 deductible and any expenses incurred in excess of this amount will be covered by our insurance. There being no further discussion, the resolution was unanimously adopted. Minutes of the Board of Commissioners – December 3, 2019, continued. Mayor Saliba introduced Resolution No. 2019-311 (recorded in Ordinance Book No._______at Page_______), entering into a waiver agreement with the Dothan City Board of Education and the Banc of America Public Capital Corporation acknowledging the lender’s security interest in financed property installed in property owned by the City of Dothan. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-312 (recorded in Ordinance Book No._______at Page_______), appointing Kim Meeker as Interim Leisure Services Director, effective December 22, 2019. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-313 (recorded in Ordinance Book No._______at Page_______), agreeing to retain the legal services of the law firm of Mullen Coughlin, LLC, Wayne, Pennsylvania, to assist the City in the protection of its utility customers’ sensitive personal information, and if necessary, to engage in litigation on the City’s behalf at an hourly rate as set out in the Engagement of Services letter. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Kenward. Commissioner Crutchfield confirmed with City Manager Cowper that this expense is also included in the $25,000 insurance deductible discussed under Item 10A, Resolution No. 2019-310. Commissioner Dorsey said cyber attacks and things of this nature are prevalent in our world right now and he requested that these issues be included as a priority in the Commission’s next strategic planning session if possible. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-314 (recorded in Ordinance Book No._______at Page_______), entering into Supplemental Agreement Number 2 for the relocation of Water and Sanitary Sewer Utility Facilities on Public Right-of- Way to be completed by the City of Dothan Contractor for Project No. RPF-NHF- HPPF-0210 (501) (Phase 2), Additional Lanes on Ross Clark Circle (SR-210) from South of US-84 to North Cherokee Avenue, on SR-53 (US-231) from Girard Avenue to Buyers Drive and on SR-12 (US-84) from Bel Aire Drive to N. Englewood Avenue, including Engineering and CE&I, at a cost of $54,128.50, bringing the total agreement amount to $4,845,906.50. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-315 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Alfred Saliba Family Services Center to provide funding for operational expenses in the amount of $12,862.50 and $26,247.50 for building improvements, identified in the Community Development Block Grant 2019 Annual Action Plan, and appropriating funds for said agreement. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming. Mayor Saliba said he will abstain from voting on this item. There being no further discussion, and upon the motion being put to vote, those voting “yea,” were Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none; “abstained:” Saliba. The motion was carried by the majority of six "yeas" to one “abstention.” Mayor Saliba introduced Resolution No. 2019-316 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Hawk-Houston Youth Enrichment Center to provide funding for operational expenses in the amount of $20,000.00 and $49,834.00 for building improvements, identified in the Community Development Block Grant 2019 Annual Action Plan, and appropriating funds for said agreement. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-317 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Boys and Girls Club of the Wiregrass to provide funding for operational expenses in the amount of $10,000.00 and $10,000.00 for building improvements, identified in the Community Development Block Grant 2019 Annual Action Plan, and appropriating funds for said agreement. Commissioner Fleming moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Minutes of the Board of Commissioners – December 3, 2019, continued. Mayor Saliba introduced Resolution No. 2019-318 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Exchange Center to provide funding for operational expenses identified in the Community Development Block Grant 2019 Annual Action Plan, in the amount of $20,000.00, and appropriating funds for said agreement. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-319 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with Girls, Inc. to provide funding for operational expenses identified in the Community Development Block Grant 2019 Annual Action Plan, in the amount of $10,000.00, and appropriating funds for said agreement. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-320 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Wiregrass Habitat for Humanity to support Emergency Housing Repair in the amount of $80,000.00 and $33,000.00 for Weatherization Improvements, identified in the Community Development Block Grant 2019 Annual Action Plan, and appropriating funds for said repairs and improvements. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-321 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Wiregrass Rehabilitation Center to provide funding for purchasing equipment, identified in the Community Development Block Grant 2019 Annual Action Plan, in the amount of $48,806.00, and appropriating funds for said agreement. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-322 (recorded in Ordinance Book No._______at Page_______), entering into a subrecipient agreement with the Southeast Alabama Community Action Partnership to provide funding for building improvements, identified in the Community Development Block Grant 2019 Annual Action Plan, in the amount of $15,000.00, and appropriating funds for said agreement. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Kenward thanked all who serve on the CDBG Board. She said this is not an easy task, as there is always many more asks than money to go around to these worthy causes, and we appreciate your efforts in helping us determine how to allocate this money. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2019-323 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with the Alabama Department of Transportation for the installation of a tee, gate valve, ductile iron pipe with fire hydrant, and taps with copper for a domestic and irrigation water service to the right-of-way for a new commercial retail business, located at US Highway 231 South and Alabaster Drive in Dothan, AL. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-324 (recorded in Ordinance Book No._______at Page_______), declaring a 1978 Altec CPT 5 Utility Pole Trailer as surplus and no longer needed for public or municipal purposes and donating it to Wallace Community College for the Pre-apprentice Electrical Lineworker Program. Commissioner Fleming moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2019-325 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. Minutes of the Board of Commissioners – December 3, 2019, continued. ITEM VENDOR AMOUNT Distribution Transformer Rebuild Emerald Transformer $ 85,000.00 & Maintenance; Disposal of Defuniak Springs, FL (more or less) Unrepairable Transformers & Electrical Insulating Mineral Based Oil/Fluid, per City of Dothan Bid: Overhead & Underground:Minor Repairs, Reconditioning & Rewinding See quantities and unit prices on bid tabulation forms. Total cost will depend upon the actual repairs found to be required. Automotive, Truck & Equipment Interstate Battery $ 33,591.51 Batteries: Group Size/Quantity/ Dothan, AL (more or less) Unit Price/Total Price 24PG, 9, $79.16, $712.44 27,4,$82.80,$331.20 31S, 108, $77.35, $8,353.80 31P, 17. $77.35, $1,314.95 34, 18, $77.48, $1,394.64 U1-300, 23, $34.16, $785.68 58PS, 48, $69.88, $3,354.24 58RPS, 3, $69.88, $209.64 49, 9, $105.56, $950.04 65 (Police Cars), 115, $72.76, $8,367.40 78, 4, $79.00, $316.00 86PG, 9, $70.36, $633.24 4D, 20, $136.76, $2735.20 8D, 12, $159.96, $1,919.52 75, 7, $76.72, $537.04 94R, 16, $95.00, $1,520.00 59, 2, $78.24, $156.48 All Quantities are more or less. Discount of Prices on Additional Batteries as a Percentage: 20% Other Purchases: Engineering Services & Rental Doble Engineering Co. $ 27,670.00 of Doble M4100 Analyzer: Watertown, MA Sole Source Provider, Quantity 1 Carlson BRX6 & GPS Receiver Kit Carlson Equipment & Software $ 27,890.00 RT3 Geo cell w/Service GPS Only St. Augustine, FL RT3 Pole Mount- Sole Source- 1 of the 2 Units has already been purchased this Fiscal Year. Second purchase pushes total over $15,000. Units: 2, Unit Price: $13,945.00 Spider 3D Manhole Scanner with Cues, Inc. $ 105,000.00 Transport Case, including Tripod, Orlando, FL Dell Post Processing appliance, T440 Battery, 5 days on-site training, SPIDER Software for Unlimited Seats & Unlimited Upgrades: Unit Price: $100,000.00, additional 1 year full replacement warranty Unit Price $5,000.00 Continuity of Service & Sole Source Provider Standard Pay Station Kiosk to be The Fitts Company, Inc. $ 18,106.37 installed in Parking Lot of Gaston, SC Westgate Recreation Center: Public Works Project less than $50,000-3 Quotes Obtained 1 Year Production System Pinnacle Networx $ 19,801.30 Support for Nutanix NX8035-G6 Wetumpka, AL Nutanix S-PRD-8035-G6-1 Year 12/1/19-11/30/20 State of Alabama Master Agreement: MA 999 19000000802 Minutes of the Board of Commissioners – December 3, 2019, continued. Alabama Recreation & Parks ARPA State $ 19,260.00 Association State Bid Fee for Montgomery, AL 2019 State Soccer Tournament- Sole Source Commissioner Kenward then moved for adoption of Resolution No. 2019-325, motion seconded by Commissioner Crutchfield and unanimously carried. Mayor Saliba introduced Resolution No. 2019-326 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Steve Parrish AACOP (Alabama Assoc. of Chiefs of Police) $ 804.55 2020 Winter Conference Montgomery, AL Commissioner Kirkland then moved for adoption of Resolution No. 2019-326, motion seconded by Commissioner Fleming and unanimously carried. There being no further business, Commissioner Kirkland moved that the meeting be adjourned, motion seconded by Commissioner Ferguson and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS