City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING JULY 21, 2020 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, July 21, 2020 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Albert Kirkland, John Ferguson, and Beth Kenward. Commissioners Janasky Fleming and David Crutchfield were absent. Also present were City Manager Kevin Cowper, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Dr. Ricky Plummer, Bethel Baptist Church, then led in prayer, afterwhich Commissioner Dorsey led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of July 7, 2020, be approved, motion seconded by Commissioner Dorsey and unanimously approved. Commissioner Kirkland requested Fire Chief Larry Williams to speak about the Silver Assist Program partnership between Southern Alabama Regional Council on Aging (SARCOA) and the Dothan Fire Department. Chief Williams recognized Haylee Hurst with SARCOA as being present in the audience, and he said she has been doing a marvelous job with this program. He said the Silver Assist Program works with our elderly, less fortunate, and lower income persons who the Fire Department sees on a regular basis on medical calls. He explained that the Fire Department’s Emergency Medical Services Division notifies SARCOA of individuals in need and SARCOA then provides a health coach to connect them with services and resources. He said this is a fantastic program which has helped hundreds of residents since it began in January, the agreement will be up for renewal in October, and he hopes we can continue this process. Chief Williams thanked Commissioner Kirkland for serving on SARCOA’s Board of Directors. Commissioner Ferguson commended Police Chief Steve Parrish and his department on the arrests they made yesterday in the Perry Griffin murder case, which happened thirteen years ago, and he said this shows their commitment to seeking justice. He said Mr. Griffin was a great guy who was a neighbor of his at one time and he expressed appreciation to Chief Parrish and his staff for keeping after this case. Commissioner Kenward said there is a consistent issue with some of the townhouses on Woodburn Drive with garbage cans being left at the street, properties being overgrown, etc. She requested information about the process to resolve the garbage can complaints, and she asked for the landlord’s contact information in order to send a strongly worded letter. She noted that this is a consistent issue on other visible and heavily traveled roads around the city as well. Public Works Director Charles Metzger said the ordinance does require cans to be removed by a certain time after collection, and when complaints are received, a note is placed on the door for response. He said he will check on the process for compliance beyond this action. Planning Director Todd McDonald spoke about the overgrown lot process, and he said he will request the code enforcement officers monitor this area for violations. Mayor Saliba introduced the application of Robert Jones for a Retail Beer License (on or off premise) for Hill Hill Billiard Center, located at 460 East Main Street. Mayor Saliba asked if there was anyone present to speak on this matter and there were none. Commissioner Kenward moved for approval, motion seconded by Commissioner Dorsey. Commissioner Ferguson asked for an explanation on what has changed since the last vote. Planning Director Todd McDonald stated the applicant subdivided the property to remove the church from the range, and the request is now in compliance. There being no further discussion and upon the motion being put to vote, the motion was unanimously carried. Minutes of the Board of Commissioners – July 21, 2020, continued. Mayor Saliba announced a Public Hearing regarding the rezoning of property owned by Wiregrass Habitat for Humanity, located at the southeast corner of Fortner and Mason Streets. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba announced a Public Hearing regarding the amendment of Chapter 114, Article XI, Supplemental Regulations, by adding Section 114-187, Special Principal Use Standards, of the City of Dothan Code of Ordinances. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Ordinance No. 2020-191 (recorded in Ordinance Book No. _______at Page_______), rezoning property owned by Wiregrass Habitat for Humanity, located at the southeast corner of Fortner and Mason Streets from O-2 (Office Park) District to R-4 (Residential, Attached Multi Family, High Density) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of five “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2020-191, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of five “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2020-192 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 114, Article XI, Supplemental Regulations, by adding Section 114-187, Special Principal Use Standards, of the City of Dothan Code of Ordinances. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of five “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2020-192, motion seconded by Commissioner Kenward and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of five “yeas” to no “nays.” Mayor Saliba introduced Ordinance No. 2020-193 (recorded in Ordinance Book No. _______at Page_______), amending Chapter 82, Solid Waste, Article l, In General, Section 82-1, Definitions; Chapter 82, Solid Waste, Article VI, Sanitary Refuse Disposal Sites and Fees, Section 82-95, Schedule of fees, rates, credits, etc., for disposal; and adding Article VI, Sanitary Refuse Disposal Sites and Fees, Section 82-98, Annual landfill Disposal Rate Adjustments, of the City of Dothan Code of Ordinances (second appearance on June 2, 2020 and tabled indefinitely on June 2, 2020). Commissioner Kenward moved that the ordinance be removed from the table, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Kirkland, Ferguson, and Kenward; “nay:” none. The motion was carried by the majority of five “yeas” to no “nays.” Commissioner Kenward then moved for adoption of Ordinance No. 2020-193, motion seconded by Commissioner Kirkland. Commissioner Ferguson said he was part of one meeting, he knows there were at least two on this issue, and he never heard a response to his request so he does not plan to support this at this time. There being no further discussion and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Kirkland, and Kenward; “nay:” Ferguson. The motion was carried by the majority of four “yeas” to one “nay.” Minutes of the Board of Commissioners – July 21, 2020, continued. Mayor Saliba introduced Resolution No. 2020-194 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetative growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-195 (recorded in Ordinance Book No._______at Page_______), entering into a Supplemental Agreement with SAIN Associates required for additional engineering services for extending the current project from Homestead Subdivision to AL-52 (Hartford Highway), revising the current design to a revised typical section, and adding the design of the sanitary sewer trunk line extension for a not to exceed fee of $469,839.00, and appropriating funds for said services. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-196 (recorded in Ordinance Book No._______at Page_______), approving the final Summary Change Order with Gulf Coast Underground, LLC, for the construction of the B1-23 Comprehensive Rehabilitation Project, which results in a cost increase for the total contract bid in the amount of $103,440.85 making the final adjusted contract price $2,503,279.85. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-197 (recorded in Ordinance Book No._______at Page_______), approving the final Summary Change Order with Blankenship Contracting, Inc., for the construction of the Bell to Foster Sewer Improvements Project, which results in a cost decrease for the total contract bid in the amount of $135,795.45 making the final adjusted contract price $1,529,289.55. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Kenward requested the Commission be provided an update on the sewer rehabilitation projects related to the Administrative Order on Consent, to include the progress made and the total amount spent, so that they can relay this information to our citizens. Mr. Cowper said this will be provided. Commissioner Dorsey said he is glad to see this is going to a local contractor. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-198 (recorded in Ordinance Book No._______at Page_______), approving the final Summary Change Order with L&K Contracting, Inc., for the construction of the Inez Road Sanitary Sewer Rehabilitation Project, which results in a cost decrease for the total contract bid in the amount of $162,380.25 making the final adjusted contract price $1,507,219.75. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Dorsey said he is glad to see this is going to a local contractor. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-199 (recorded in Ordinance Book No._______at Page_______), approving the final Summary Change Order with L&K Contracting, Inc., for the construction of Woodburn to Flowers Chapel Sewer Improvements Project, which results in a cost decrease for the total contract bid in the amount of $237,583.45 making the final adjusted contract price $1,468,941.55. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Dorsey said he is glad to see this is going to a local contractor. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-200 (recorded in Ordinance Book No._______at Page_______), accepting a Brownfield Cleanup Grant award from US EPA in the amount of $297,000.00 and entering into a Professional Services Agreement with Bullock Environmental, LLC, in an amount not to exceed $261,800.00 for environmental consulting services necessary to manage and conduct clean-up operations of the City owned former Dothan Utilities sub-station, located at 617 Whiddon Drive in Dothan. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Kenward commended staff for continually going after these grants. She said this shows we Minutes of the Board of Commissioners – July 21, 2020, continued. care about our city and making reuse of these locations viable. Mayor Saliba said we were only one of a few awarded this grant and those he spoke with were very complementary of staff and the City for what is being done. Planning Director Todd McDonald said this was a highly competitive process and the EPA loves this project because of where it is at in the city, who it serves, and the potential that exists. He said the EPA is very excited about it and staff has heard this from them several times. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-201 (recorded in Ordinance Book No._______at Page_______), appropriating $40,000.00 to the Dothan/Houston County Airport Authority to provide funding to upgrade the existing roadway lighting to LED lighting and add additional LED lighting to improve nighttime visibility and aesthetics at the Dothan Regional Airport. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-202 (recorded in Ordinance Book No._______at Page_______), entering into a Memorandum of Understanding agreement with Immigrations and Customs Enforcement, Homeland Security Investigations for the purpose of the reimbursement of costs at a not to exceed amount of $15,000.00 incurred by the Dothan Police Department in providing resources to joint operations/task forces. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-203 (recorded in Ordinance Book No._______at Page_______), approving the creation and hiring of two Reserve Officers for the Dothan Police Department at a cost of $77,382 per year, and appropriating funds for said cost. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Police Chief Steve Parrish said our school protection officers are currently be used for screening at the Civic Center and security at our parks, but with school starting back, there is a need for these two reserve officer positions in order to continue providing this service. Mr. Cowper said at least for the short term, we expect to be reimbursed for the cost of those security measures through the COVID grant monies. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-204 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of June, 2020 in the amount of $16,597,554.11. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-205 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City. ITEM VENDOR AMOUNT 2020 Components/Materials for J H Wright & Associates $ 44,635.00 Bocage #1 Pump Station Daphne, AL (more or less) Rehabilitation, per City Specifications: A. Complete Valve Vault, Quantity: 1, Unit Price: $16,755.00 B. Pump station lid, including hatch & safety grate, Quantity: 1, Unit Price: $3,650.00 each, C. Complete pump station internal to include all, pumps, piping and other appurtenances in accordance with plans, quantity: 1, Unit Price: $21,950.00 each D. Variable frequency drive, Quantity: 2, each. Unit Price: $1.140.00 each, Total: $2,280.00 Minutes of the Board of Commissioners – July 21, 2020, continued. Other Purchases: Labor, equipment, materials & tools LMR Drilling, LLC $ 29,978.00 to install (6) 5" schedule 40 conduits Dothan, AL under Ross Clark Circle to E Burdeshaw Substation (ALDOT Permit 7-1-10546) Lowest quote. Training for certification of linemen, Tennessee Valley Public Power $ 50,000.00 apprentices, meter shop, substation Association and engineering employees. Chattanooga, TN Sole source. Training will be in Dothan Submersible Sludge Pump Mixers: J H Wright & Associates $ 33,467.00 Quantity: 1 each, Wilo TR60: Daphne, AL Unit Price: $6,437.00, Wilo TR75,with 9.7HP 6 pole motor w/40' power cable, Unit Price: $9,220.00, Wilo TR75, with 15.5 HP 4 pole motor w/40' power cable, Unit Price: $17,810.00, Sole Source Supplier Parts & repairs as needed for Ingram Equipment Co., LLC $ 15,000.00 Tymco Sweeper & Heil Refuse Pelham, AL Estimated Trucks, throughout Fiscal Year 2020. Only dealer. Estimated Trash Disposal Cost Omussee C & D Landfill $ 80,000.00 Dothan, AL Estimated Estimated Garbage Disposal Cost Waste Away Group $ 180,000.00 Midland City, AL Estimated Message Sign Board, Unit Price: American Signal Company $ 62,420.00 $13,750.00, Cellular option with Atlanta, GA GPS. Unit Price: $1,000.00, Verizon VPN w/It's cloud manager, Unit Price: $360.00, Tongue mounted jack with 6 swivel wheel, Freight: $750.00, All quantities 4 except freight, which is 2. HGAC Cooperative contract PE05-19 Commissioner Kenward then moved for adoption of Resolution No. 2020-205, motion seconded by Commissioner Kirkland and unanimously carried. Mayor Saliba introduced Resolution No. 2020-206 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Maurice Eggleston Basic School Resource Officer Course $ 2,804.00 Devon Fields Gainesville, GA Rachel David Tuscaloosa Police Department $ 100.00 Lieutenant Assessor Tuscaloosa, AL Lee Campbell Tennessee Valley Public Power Association $ 5,518.75 Jason Hamm Advanced Lineman Training Tyrone Spencer Foley, AL Ish Stephens Jamie Wier Chris Phillips Electric Cities of Alabama $ 1,365.00 2020 Executive Board Meeting and General Managers Roundtable Retreat Commissioner Kenward then moved for adoption of Resolution No. 2020-206, motion seconded by Commissioner Kirkland and unanimously carried. Minutes of the Board of Commissioners – July 21, 2020, continued. There being no further business, Commissioner Kenward moved that the meeting be adjourned, motion seconded by Commissioner Kirkland and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS