City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING NOVEMBER 3, 2020 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, November 3, 2020 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Kevin Cowper, Acting City Clerk Wendy Shiver, Administrative Secretary Courtney Vickers, who recorded the Minutes of the Meeting, and the local news media representatives. City Clerk Tammy Danner was absent. Mayor Saliba called the meeting to order. Pastor Bobby Marks, Cornerstone Church, then led in prayer, afterwhich Commissioner Dorsey led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of October 20, 2020, be approved, motion seconded by Commissioner Kenward and unanimously approved. Mayor Saliba presented and read a proclamation, proclaiming November, 2020 as “National Hospice and Palliative Care Month.” Erin Stevens, Clinical Manager of Palliative Care with DaySpring Hospice, along with additional DaySpring Hospice representatives were present for the proclamation. Commissioner Dorsey reminded everyone of the Love Your Neighborhood event on Saturday, November 7th from 8:00 a.m. to 12:00 p.m. in the Harmondale Neighborhood. Commissioner Fleming thanked everyone for their thoughts and prayers during the loss of his mother-in-law. He expressed his empathy for City Clerk Tammy Danner with the recent loss of her mother. Commissioner Fleming said he would like to thank everyone, including the Police and Fire Departments, for their participation with the Trunk-or-Treat hosted by Wiregrass Church, Church at the Crossing, as well as himself. He also expressed appreciation for the Dothan Leisure Services Department’s Drive-Thru Trick-or- Treat event. Commissioner Kirkland thanked the staff for all they do. Commissioner Kenward reminded everyone that Veteran’s Day is approaching. She encouraged everyone to find a veteran to thank for their service to this wonderful country. Commissioner Crutchfield read a letter sent by Jean and Mike Dagostin to Fire Chief Larry Williams in gratitude and thankfulness to our Fire Department for their professionalism, skill, and expertise recently provided in their son’s critical time of need. Mayor Saliba expressed appreciation to Commissioner Kenward for the Veteran’s Day reminder and to Commissioner Crutchfield for noting the emergency response services. He said the City has great emergency response services lead by Chief Steve Parrish with the Police Department and Chief Larry Williams with the Fire Department. He said we should be proud of what our emergency services do in Dothan, and he said he is grateful for them each day. Mr. Cowper made the following announcements: • There are new cameras installed in the Commission Chambers as an effort to provide transparency in government and public access. The meetings are broadcasted with high quality video so citizens can access their Minutes of the Board of Commissioners – November 3, 2020, continued. government without being physically present. He expressed appreciation to the Performing Arts Staff and Radio Shop Staff for their work and involvement with this project. • The Dothan Leisure Services Department’s Drive-Thru Trick-or-Treat event on Friday, October 30th at Rip Hewes Stadium was a great community event. He expressed appreciation to the vendors and City employees that participated. • The Love Your Neighborhood clean-up event is Saturday, November 7th from 8:00 a.m. to 12:00 p.m. in the Harmondale Neighborhood. Mr. Cowper invited to the podium Assistant City Manager Randy Morris to discuss the details of the upcoming Love Your Neighborhood event. Mr. Morris said all volunteers need to arrive at Jerry Lee Faine Elementary School at 8:00 a.m. to receive their assignments. He said anyone wanting to volunteer needs to call the Administration Office with the number of volunteers along with a list of equipment being provided. Mr. Morris also said anyone in need of clean-up services in the Harmondale Neighborhood needs to call the Administration Office as well. He said door hangers and yard signs have been distributed throughout the Harmondale Community with contact information, as well as the City’s website. Mr. Cowper, along with Finance Director Lisa Reeder and Utility Services Supervisor Robert Apida, recognized Will Hopkins as our Employee of the Month for November, 2020. Mr. Cowper invited to the podium Corporal Brian Goguen and Chief Steve Parrish. Chief Parrish announced Corporal Brian Goguen’s retirement after 33 years of service with the City of Dothan. Chief Parrish recognized Corporal Goguen for his dedication to ordinance compliance for the past 17 years and appreciated him for his service. Mayor Saliba announced a Public Hearing regarding the rezoning of property owned by Bitty’s Girls Estate, located on Rowland Road (East of Ross Clark Circle). Ms. Mary Masterson, Empire Real Estate, said this was her parent’s property that they are wanting to divide into two acre lots. She said part of the property was zoned agriculture and part of the property was zoned residential. Ms. Masterson said they were encouraged to have it all zoned residential. She said the lots are all two acres each for nice homes, with one lot pending a sell contingent upon this rezoning. There being no further discussion, Mayor Saliba declared the Public Hearing closed. Mayor Saliba announced a Public Hearing regarding the rezoning of property owned by multiple land owners, located within and in close proximity to Stephens Street, North Lena Street, North Alice Street, Houston Street, and North Oates Street. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba announced a Public Hearing regarding the abatement and removal of noxious or dangerous weeds. There being no one present to speak, Mayor Saliba declared the Public Hearing closed. Mayor Saliba introduced Ordinance No. 2020-288 (recorded in Ordinance Book No._______at Page_______), rezoning property owned by Bitty’s Girls Estate, located on Rowland Road (East of Ross Clark Circle), from A-C & R-1 (Agriculture-Conservation and Residential Single-Family, Low Density) Districts to R-1 (Residential Single-Family, Low Density) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kenward then moved for adoption of Ordinance No. 2020-288, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Minutes of the Board of Commissioners – November 3, 2020, continued. Mayor Saliba introduced Ordinance No. 2020-289 (recorded in Ordinance Book No._______at Page_______), rezoning property owned by multiple land owners, located within and in close proximity to Stephens Street, North Lena Street, North Alice Street, Houston Street, and North Oates Street, from L-I (Light Industrial) District to B-1 (Central Business) District. Commissioner Kenward moved for immediate consideration, motion seconded by Commissioner Kirkland and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Commissioner Kirkland then moved for adoption of Ordinance No. 2020-289, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, Ferguson, Kenward, and Crutchfield; “nay:” none. The motion was carried by the majority of seven “yeas” to no “nays.” Mayor Saliba introduced Resolution No. 2020-290 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and ordering that the properties be abated. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-291 (recorded in Ordinance Book No._______at Page_______), declaring certain properties which are overgrown with weeds, scrub, wild bushes, grass and other vegetable growth as injurious to the health, safety and welfare of the community as nuisances and calling for a public hearing to be held on the matter during the regularly scheduled commission meeting on December 1, 2020. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-292 (recorded in Ordinance Book No._______at Page_______), agreeing to allocate the required twenty percent (20%) match of local funds for the FY 2021 Unified Planning Work Program in an amount not to exceed $65,606.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-293 (recorded in Ordinance Book No._______at Page_______), issuing an emergency purchase order to L and K Contracting Company, Inc. for $33,793.72 to rebuild a section of the 15-inch diameter sanitary sewer line located between 3010 and 3008 Lasalle Drive. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Crutchfield. Commissioner Dorsey said he is glad to see the emergency purchase order is going to a local contractor. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-294 (recorded in Ordinance Book No._______at Page_______), rescinding Resolution No. 2020-196 and approving the Final Summary Change Order with Gulf Coast Underground, LLC for the construction of the B1-23 Comprehensive Rehabilitation Project, which results in a cost increase for the total contract bid in the amount of $152,905.85, making the final adjusted contract price $2,547,279.85. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Kenward asked did the scope of work increase. Mr. Cowper confirmed and said additional costs came in after the Board previously approved the change orders. Public Works Director Charles Metzger said it is $49,000.00 in addition to what the Board previously approved. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-295 (recorded in Ordinance Book No._______at Page_______), entering into a supplemental agreement with the Alabama Department of Transportation in the amount of $224,246.73 for the relocation of electric utilities associated with the Ross Clark Circle Widening Project. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming. Commissioner Crutchfield requested clarification on this additional amount. Dothan Utilities Director Billy Mayes said there were some Minutes of the Board of Commissioners – November 3, 2020, continued. additional areas as well as some changes in the plans. He said the gas company came in first and they went where the City had their plans drawn. Mr. Mayes said the City had to have new plans drawn and it required multiple poles to be relocated. Commissioner Ferguson asked is the gas company required to submit their plans to the City. Mr. Mayes said it is on the State right-of-way; therefore, there is no submittal process with the City. Mr. Metzger confirmed that is correct. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-296 (recorded in Ordinance Book No._______at Page_______), agreeing to aid the City of Rayne, Louisiana in its efforts to recover from the devastation left by severe weather on October 9, 2020, by sending utility trucks, equipment, and City employees to operate this equipment. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Kenward. Commissioner Kirkland said thank you to the crew for their work. Mr. Cowper said the City also has a team assisting in Sylacauga, AL. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-297 (recorded in Ordinance Book No._______at Page_______), approving Change Order No. 1 (final) with Donald Smith Company, Inc., for the refurbishment of Well Nos. 4 and 24, to add $14,669.00 to the original contract amount, resulting in a final contract price of $192,030.00. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-298 (recorded in Ordinance Book No._______at Page_______), approving Change Order #1 (final) with Startley General Contractors, LLC, for the 2019 Redwater Watermain Replacement Project B, to deduct $83,810.00 from the original contract amount, resulting in a final contract price of $530,190.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-299 (recorded in Ordinance Book No._______at Page_______), approving Change Order #1 (final) with L and K Contracting Company, Inc., for the 2019 Redwater Watermain Replacement Project C, to deduct $1,872.00 from the original contract amount, resulting in a final contract price of $212,411.00. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland. Commissioner Kirkland said he is glad the City is continuing to work and repair the bad pipe. He expressed appreciation to Dothan Utilities. Mayor Saliba concurred and said it is important to continue to invest in the City’s infrastructure and to help with the quality of our water supply. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-300 (recorded in Ordinance Book No._______at Page_______), entering into a permit agreement with the Alabama Department of Transportation to install 55/2 wood pole with guy at southwest corner of US Hwy 84 East and South Beverlye Road and upgrade existing overhead primary wire crossing at the intersection of US Hwy 84 East and South Beverlye Road. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-301 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with the Organized Crime Drug Enforcement Task Forces (OCDETF) Program for reimbursement of overtime expenditures in the amount of $10,800.00. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-302 (recorded in Ordinance Book No._______at Page_______), entering into a contract with Brinks for armored transportation services for deposits of cash, checks and money orders for the Utility Collections Office, Civic Center Kiosk, Westgate Park Kiosk, Civic Center Offices, and Magistrate Office in the amount of $13,914.59 annually, and appropriating funds for said contract. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Minutes of the Board of Commissioners – November 3, 2020, continued. Mayor Saliba invited to the podium Mr. Morris to provide an explanation on the following thirteen resolutions pertaining to the transfer of the school properties owned by the City. Mr. Morris said years ago, the City would acquire the property and the City of Dothan Board of Education would build and maintain the school as well as the grounds. He said the City would like to transfer the property ownership of the schools to the City of Dothan Board of Education. Mr. Morris discussed the ownership transfer will assist with clarifying property responsibilities. Commissioner Kirkland asked does the following resolutions include all the school properties owned by the City. Mr. Morris confirmed the following resolutions include all the school properties owned by the City except for the old Dothan High School, now known as Dothan Preparatory Academy. Mr. Morris said Dothan Preparatory Academy has a conservation easement with the Alabama Department of Economic and Community Affairs (ADECA), and he said the City is working with ADECA on this easement so the property can be transferred in the future. Mayor Saliba asked will the City retain Grandview Elementary School, Cloverdale Elementary School, and the old Central Office properties. Mr. Morris said the City will take possession of the old Central Office, the City has already taken possession of Grandview Elementary School, but the City of Dothan Board of Education will possess Cloverdale Elementary School. He also said the City has donated Montana Street Elementary School to the Dothan Housing Authority (DHA). Commissioner Ferguson asked has the Grandview Elementary School proposal request been advertised. Mr. Morris confirmed and said the proposals are due today at 2:00 p.m. Mr. Cowper said ultimately, we feel this is more efficient for the City as well as the City of Dothan Board of Education. He discussed this being a cost savings for the City. Mr. Cowper said the property transfer is a long- term goal of the Board, and he appreciates everyone’s assistance to make this happen. There was discussion and gratitude expressed between Mayor Saliba and Mr. Morris regarding the numerous easements provided by the Engineering Services Division and the Dothan Utilities Department for the school property ownership transfers. Mayor Saliba introduced Resolution No. 2020-303 (recorded in Ordinance Book No._______at Page_______), declaring property at 1025 South Beverlye Road, also known as Beverlye Magnet School, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-304 (recorded in Ordinance Book No._______at Page_______), declaring property at 1001 Webb Road, also known as Carver School for Mathematics, Science, and Technology, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-305 (recorded in Ordinance Book No._______at Page_______), declaring property at 303 Rollins Avenue, also known as Cloverdale Elementary School, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-306 (recorded in Ordinance Book No._______at Page_______), declaring property at 1665 Honeysuckle Road, also known as Dothan City Early Education Center, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-307 (recorded in Ordinance Book No._______at Page_______), declaring property at 3209 Reeves Street, also known as Dothan High School and Technology Center, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Minutes of the Board of Commissioners – November 3, 2020, continued. Mayor Saliba introduced Resolution No. 2020-308 (recorded in Ordinance Book No._______at Page_______), declaring property at 1901 Stringer Street, also known as Jerry Lee Faine Elementary School, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Kenward moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-309 (recorded in Ordinance Book No._______at Page_______), declaring property at 600 Girard Avenue, also known as Girard Intermediate School, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-310 (recorded in Ordinance Book No._______at Page_______), declaring property at 522 Girard Avenue, also known as Girard Primary School, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-311 (recorded in Ordinance Book No._______at Page_______), declaring property at 900 West Powell Street, also known as Head Start Center, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Fleming moved for adoption, motion seconded by Commissioner Kenward and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-312 (recorded in Ordinance Book No._______at Page_______), declaring property at 201 Daniel Circle, also known as Heard Elementary School, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-313 (recorded in Ordinance Book No._______at Page_______), declaring property at 201 East Wilson Street, also known as PASS Academy, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Ferguson and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-314 (recorded in Ordinance Book No._______at Page_______), declaring property at 1501 West Selma Street, also known as Selma Street Elementary School, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Ferguson moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-315 (recorded in Ordinance Book No._______at Page_______), declaring property at 4130 Westgate Parkway, also known as Morris Slingluff Elementary School, as surplus and no longer needed for municipal purposes and deeding it to the City of Dothan Board of Education. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland. There being no further discussion, the resolution was unanimously adopted. Commissioner Ferguson inquired about Highlands Elementary School property ownership not being transferred. Mr. Morris said there are a few of the schools that the City of Dothan Board of Education already own and Highlands Elementary School is one of those schools. There was discussion between Commissioner Ferguson and Mr. Morris regarding Morris Slingluff Elementary School being built on the City’s old industrial park property. Mr. Morris said Highlands Elementary School property and Hidden Lake Elementary School property were donated and not owned by the City. Minutes of the Board of Commissioners – November 3, 2020, continued. Mayor Saliba introduced Resolution No. 2020-316 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City, and appropriating funds for said purchase. ITEM VENDOR AMOUNT 1/0 Underground Primary Wire Gresco Utility $ 29,750.00 Quantity: 12,500 ft. Dothan, AL (More or Less) Unit Price: $2.38 Hydroflurosilicic Acid 23% Service Chemical Industries, Inc. $ 37,700.00 Fluoride (Lbs.) Birmingham, AL (More or Less) Quantity: 130,000 (more or less) Unit Price: $0.29 #57 Crushed Stone & Crushed Johnston Trucking, LLC See Unit Prices Aggregate Base: Brundidge, AL Purchased as Unit of Measure: Ton Required Alabama DOT 825 Type B, Crushed Aggregate Base (Granite): Price Per Ton: $13.50 Delivery Price Per Ton: $16.00 Total Delivered Price: $29.50 #57 Crushed Stone (Granite Rock) Price Per Ton: $17.25 Delivery Price Per Ton: $17.00 Total Delivered Price: $34.50 City HVAC Direct Digital Control Walters Controls, Inc. See Unit (DDC) Systems, per City of Mobile, AL Prices on Bid Dothan Specifications: Tabulation Service Contract: Annual Grand Total for all Sites: $25,736.00 Negotiated Price Service Maintenance Agreement: Annual Grand Total for all Sites: $2,524.00 Hourly Rates: Regular: $105.00 Overtime/Holiday: $160.00 Other Purchases: Climber Screen Carriage Assembly The Eshelman Company, Inc. $ 133,320.00 Pin Rack & Wiper Assembly, for Bessemer, AL continuity of device. Personal Protective Equipment: NAFECO, Inc. $ 25,272.10 Lion V-Force Bi-Swing Coat, Decatur, AL Quantity: 10, Unit Price: $1,523.14, Lion V-Force Hi-Back Pant, Quantity: 10, Unit Price: $1,004.07 each, HGAC Purchasing awarded contract EE08-19. Personal Protective Equipment: NAFECO, Inc. $ 55,960.00 Globe G-Xcel Turnout Coat, Decatur, AL Quantity: 20, Unit Price: $1,539.00, Globe G-Xcel Turnout Pant, Quantity: 20, Unit Price: $1,259.00 each, HGAC Purchasing awarded contract EE08-19. Route Monitoring System for Routeware $ 153,938.00 Collection Trucks: HGAC Cooperative Portland, OR (Year One) Contract # FL0319 Hardware $ 77,243.00 Total: $38,795.00, Shipping: $1,100.00 (Annually for (Not to Exceed), Travel: $10,000.00 Years 2 & 3) (Not to Exceed), Installation: $16,800.00, Annual Support (Years 1-3): $77,243.00, Management & Training: $10,000.00 Technology Accessories: CDWG $ 30,000.00 Quantity: Not to Exceed 8,000 units, Vernon Hills, IL Sourcewell Cooperative Contract 081419-CDW Tech Catalog, when not Minutes of the Board of Commissioners – November 3, 2020, continued. on State of Alabama contract or when less than State awarded contract. Personal Computing Devices: CDWG $ 110,000.00 (Not to exceed 500 units). Sourcewell Vernon Hills, IL Contract 081419-CDW Tech Catalog when not on State of Alabama awarded contract or when less than State of Alabama awarded contracts. Infrastructure Accessories: CDWG $ 40,000.00 (Not to exceed 10,000 units). Vernon Hills, IL Sourcewell Contract 081419-CDW Tech Catalog when not on State of Alabama awarded contract or when less than State of Alabama awarded contracts. Personal Computing Peripherals: CDWG $ 40,000.00 (Not to exceed 500 units), Sourcewell Vernon Hills, IL Cooperative Contract: 081419-CDW Tech Catalog, when not on State of Alabama awarded bids or when less than State of Alabama awarded contract pricing. Additional SMS Subscribers: CivicPlus $ 16,558.67 Quantity: 500, Annual Fee for Hosting Manhattan, KS & Support, Website Media Center & SSL Certificate, FY2021, for continuity of service. Commissioner Crutchfield then moved for adoption of Resolution No. 2020-316, motion seconded by Commissioner Kenward and unanimously carried. Mayor Saliba introduced Resolution No. 2020-317 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Garry Shirah Alabama Municipal Revenue Officers $ 715.00 Association (AMROA) Winter Conference Auburn, AL Tyrone Spencer Storm Recovery due to Hurricane Zeta $ 3,920.00 Lance Littlefield Foley, AL Jason Hamm Jamie Wier Mitch Anderson Colby Seay Trent Smith Josh Hughes Austin Adkins Ashton Booker Jacob Williamson Chase Pfalzgraff Christian Clark Lee Woodham Kyle Lawrence Chase Woodham Commissioner Kenward then moved for adoption of Resolution No. 2020-317, motion seconded by Commissioner Dorsey and unanimously carried. Commissioner Crutchfield moved to accept a Warranty Deed from SRM Properties, LLC for property acquired for the new Wiregrass Pet Rescue and Adoption Center (purchase and sale agreement approved by Resolution No. 2020- 211, dated 8/4/2020), motion seconded by Commissioner Kirkland. Commissioner Kirkland requested an update on the building of the Wiregrass Pet Rescue and Adoption Center. Chief Parrish said he has been in communication with Mr. Bryan Applefield and a potential contractor has been interviewed. He said the contractor will be the executive overseer of the project for the fundraising efforts and that individual will be completing a strategic plan for those efforts. Chief Parrish said he is hopeful this will start at the beginning of 2021. Mayor Saliba asked will the Minutes of the Board of Commissioners – November 3, 2020, continued. executive director be hired by the nonprofit board. Chief Parrish confirmed and said negotiations have already been discussed and the price will be paid by a private donor as well as the Dothan Police Foundation. Commissioner Kirkland said he thinks this is great and people are excited about the new center. Chief Parrish concurred and said it is well needed. There being no further discussion, the motion to accept was unanimously carried. Commissioner Kirkland moved to accept a Warranty Deed from Melissa M. Hall, Patricia Walters, and Coy Marc Hall for property acquired for a new gravity sanitary sewer line (purchase and sale agreement approved by Resolution No. 2020-234, dated 9/1/2020), motion seconded by Commissioner Kenward and unanimously carried. Commissioner Kenward moved to accept a utility easement from Mack Dove at 3703 West Main Street, motion seconded by Commissioner Kirkland and unanimously carried. Commissioner Fleming moved to accept a construction easement from Houston County Healthcare Authority for installing sidewalk on Brookhill Road, motion seconded by Commissioner Kenward and unanimously carried. There being no further business, Commissioner Ferguson moved that the meeting be adjourned, motion seconded by Commissioner Crutchfield and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner /s/Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS