City Commission Agendas and Minutes

BOARD OF COMMISSIONERS CITY OF DOTHAN, ALABAMA REGULAR MEETING NOVEMBER 17, 2020 The Board of Commissioners of the City of Dothan, Alabama, met in regular session in the Commission Chambers of the Roy Driggers Municipal Building at 10:00 a.m., Tuesday, November 17, 2020 with the following members present: Mayor Mark Saliba, Associate Commissioners Kevin Dorsey, Janasky Fleming, Albert Kirkland, John Ferguson, Beth Kenward, and David Crutchfield. Also present were City Manager Kevin Cowper, City Clerk Tammy Danner, Assistant City Clerk Wendy Shiver, who recorded the Minutes of the Meeting, and the local news media representatives. Mayor Saliba called the meeting to order. Brother Jim Tate, Memphis Baptist Church, then led in prayer, afterwhich Commissioner Fleming led in the Pledge of Allegiance to the Flag. Commissioner Kirkland moved that the Minutes of the Meeting of November 3, 2020, be approved, motion seconded by Commissioner Dorsey and unanimously approved. Commissioner Kirkland said he was thinking of things he is thankful for with Thanksgiving approaching. He said it is really an honor to serve the City as a Commissioner. He also said it is an honor to have the kind of people around us as fellow Commissioners and Mayor to help make the City a better place. Commissioner Crutchfield said thank you to everyone who helped with the Love Your Neighborhood clean-up event. He expressed appreciation to the various departments, groups, and citizens for their assistance and coordination. He said there was a lot of positive feedback from the Harmondale Neighborhood. Mayor Saliba said the second Love Your Neighborhood clean-up event was a success. He expressed appreciation to Community Relations Officer Vincent Vincent and Assistant City Manager Randy Morris for their coordinating efforts. He said it was a blessing for those we are serving and also for each one of us to have the opportunity to serve. He encouraged anyone who has not participated in the past to do so in the future. Mayor Saliba said he is also thankful to serve the City and to serve along with everyone on the Commission. Mr. Cowper, along with Public Works Director Charles Metzger, Assistant Public Works Director Bart Barefoot, and Engineering Services Manager Tyler Reeder, presented a retirement certificate to Wayne McKinnon for 41 years of service with the City. Mr. Cowper made the following announcements:  The Dothan Leisure Services Department’s Family Movie Night event is Friday, November 20th at 5:30 p.m. at Rip Hewes Stadium. Bring a blanket or lawn chair and enjoy the movie “Playing with Fire.” This will be a fun, family-friendly event.  City facilities will be closed in observance of Thanksgiving on Thursday, November 26th and Friday, November 27th. Thursday garbage and recycling will be collected on Wednesday, November 25th. Friday garbage and recycling will be collected as usual on Friday, November 27th. There will be no trash pickup on Thursday, November 26th or Friday, November 27th.  City of Dothan Christmas Tree Lighting event is Saturday, December 5th at 5:30 p.m., along with a Downtown Christmas Festival from 3:00 p.m. to 8:00 p.m. on Foster Street. This will be a good, family fun day with new decorations on the tree and along the streets. Minutes of the Board of Commissioners – November 17, 2020, continued. Mayor Saliba introduced the application of Jon C. Archer II for a Restaurant Retail Liquor License (on premise) for Cracker Barrel 384, located at 3431 Ross Clark Circle. Mayor Saliba asked if there was anyone present to speak on this matter. Richard Williamson said he is a longtime resident of Dothan and a regular customer at Cracker Barrel. He said Cracker Barrel has always been a family- friendly restaurant with most of the customers being retirement age or grandparents with small children. Mr. Williamson said he does not feel it is an appropriate place to have liquor served. He respectfully requested that this license be denied. There being no further discussion, Mayor Saliba entertained a motion and a second to approve or deny the application. Commissioner Dorsey moved for approval, motion seconded by Commissioner Crutchfield and upon the motion being put to vote, those voting “yea,” were Saliba, Dorsey, Fleming, Kirkland, and Crutchfield; “nay:” Ferguson and Kenward. The motion was carried by the majority of five “yeas” to two “nays.” Mayor Saliba introduced Resolution No. 2020-318 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be nuisances by Resolution Numbers 2020-249 and 2020-264 and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-319 (recorded in Ordinance Book No._______at Page_______), confirming the cost incurred in notification and abatement of certain properties determined to be in violation of Article III, Chapter 106 of the City of Dothan Code of Ordinance (repeat offenders) and turning the costs over to the County Tax Collector so that the amounts can be added to the next regular bills for taxes levied against the respective lots and parcels of land. Commissioner Crutchfield moved for adoption, motion seconded by Commissioner Kirkland. Commissioner Kirkland said he appreciates the staff working to get these lots and issues cleaned up. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-320 (recorded in Ordinance Book No._______at Page_______), appropriating additional funds to satisfy outstanding encumbrances for Fiscal Year ending September 30, 2020. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-321 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Attorney Bart Turner of the Kazmarek, Mowrey, Cloud, Laseter, LLP (KMCL) Firm for legal services to prepare required documents associated with the Whiddon Street Brownfield cleanup project at a cost of $25,000 chargeable to the grant, and appropriating funds for said services. Commissioner Kenward moved for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-322 (recorded in Ordinance Book No._______at Page_______), approving the Final Summary Change Order with Lewis Construction, LLC for the construction of the New Wading Pool - Water World Project, which results in a cost decrease in the amount of $28,670.00, making the final adjusted contract price $909,130.00. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Dorsey said he is glad to see a local contractor. Commission Kenward said she is excited and this is a good move forward for Water World. There was discussion between Commissioner Ferguson, Mayor Saliba, and Mr. Cowper regarding the project being complete. Mr. Cowper said hopefully, we will have a long and happy season next summer. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-323 (recorded in Ordinance Book No._______at Page_______), approving Change Order #1 with Layne Christensen Company, Inc., for the Little Choctawhatchee WWTP RAS Vertical Turbine Pump Refurbishment, to deduct $80,057.00 from the original contract amount, resulting in a contract price of $49,000.00. Commissioner Kirkland moved Minutes of the Board of Commissioners – November 17, 2020, continued. for adoption, motion seconded by Commissioner Crutchfield and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-324 (recorded in Ordinance Book No._______at Page_______), amending the agreement with Barge Design Solutions, Inc. for professional engineering, architectural design and consultation services for the Water World Slide and Pool Expansion Project, in accordance with Additional Services Addendum Number 1, for an amount not to exceed $25,000.00. Commissioner Fleming moved for adoption, motion seconded by Commissioner Dorsey. Commissioner Ferguson requested an explanation for the additional charges. Public Works Director Charles Metzger said the inspections for the slide and kiddie pool were unable to be performed at the same time; therefore, there are charges for inspecting the kiddie pool at a later time. Commissioner Dorsey said he is glad to see a local contractor. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-325 (recorded in Ordinance Book No._______at Page_______), acquiring additional right-of-way for the Honeysuckle Road Improvements Project Phase I and II, for an estimated amount of $4,000,000.00, and appropriating funds for said project. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland. Mayor Saliba requested an update on this project. Mr. Metzger said the plans are approximately 90% complete. He said track maps are being put together for all of the right-of-way (ROW) acquisitions. Mr. Metzger said ROW acquisitions should be complete by the end of 2021. He said the $4,000,000.00 estimated amount could be high. Mr. Metzger said utility relocation and construction will follow once the ROW is acquired. Mayor Saliba confirmed with Mr. Metzger that this is just the appropriation of funds necessary to acquire the ROW. Commissioner Kirkland asked if this is all the ROW we will need. Mr. Metzger confirmed and said this is the ROW for both phases. Commissioner Ferguson asked who does the negotiations for ROW acquisitions. Mr. Metzger said it is a specialist that works a lot with Alabama Department of Transportation (ALDOT). Commissioner Ferguson inquired about the $4,000,000.00 estimate, and Mr. Metzger said we worked with the City Manager and Finance Department to figure the $4,000,000.00 estimate for this project. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-326 (recorded in Ordinance Book No._______at Page_______), entering into an agreement with Northstar Engineering Services, Inc. for Construction Engineering and Inspection (CE&I) services for the addition of a right turn lane on Westgate Parkway 0.21 miles east of the railroad towards Technology Drive to benefit Dothan Warehouse Investors, LLC, in accordance with the agreement for Construction Engineering and Inspection (CE&I) Services, for a not to exceed amount of $32,545.00, and appropriating funds for said services. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey. Mayor Saliba requested an explanation on this project. Mr. Metzger said this is a project brought to us by Dothan Warehouse Investors, LLC through the Dothan Area Chamber of Commerce. He said Dothan Warehouse Investors, LLC was required by the Planning Commission to add a right turn lane. Mr. Metzger said Dothan Warehouse Investors, LLC was approved for an industrial access grant through the assistance of Dothan Area Chamber of Commerce President Matt Parker. He explained everything being covered through the industrial access grant and what is not covered will be paid by Dothan Warehouse Investors, LLC. Commissioner Ferguson asked is this a state grant and is that why the state is dictating who gets the design. Mr. Metzger confirmed. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-327 (recorded in Ordinance Book No._______at Page_______), awarding the bid and entering into a contract with Lewis, Inc. for an Industrial Access Project, for the addition of a right turn lane on Westgate Parkway 0.21 miles east of the railroad towards Technology Drive, in the amount of $195,930.00, and appropriating funds for said project. Commissioner Dorsey moved for adoption, motion seconded by Commissioner Kenward. Commissioner Dorsey asked if a date of completion is known. Mr. Metzger said not at this time but the estimated timeframe is three to six months once the project is started. Mayor Saliba explained the roadway will not be closed but will use one Minutes of the Board of Commissioners – November 17, 2020, continued. lane for travel. Mr. Cowper said there will be press releases regarding the roadwork. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-328 (recorded in Ordinance Book No._______at Page_______), agreeing to aid the City of Sylacauga, Alabama in its efforts to recover from the devastation left by severe weather on October 28, 2020, by sending utility trucks, equipment, and City employees to operate this equipment. Commissioner Kirkland moved for adoption, motion seconded by Commissioner Fleming. Commissioner Kirkland said thank you to all our employees for helping our neighbors. There being no further discussion, the resolution was unanimously adopted. Mayor Saliba introduced Resolution No. 2020-329 (recorded in Ordinance Book No._______at Page_______), accepting the estimate totaling $8,400.00 from CentralSquare to provide training for 30 users under its CentralSquare University eLearning Plan. Commissioner Kenward moved for adoption, motion seconded by Commissioner Kirkland and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-330 (recorded in Ordinance Book No._______at Page_______), declaring a 2004 Ford E250 cargo van as surplus and no longer needed for municipal purposes and authorizing the transfer of the vehicle to the Dothan Education Foundation. Commissioner Kenward moved for adoption, motion seconded by Commissioner Dorsey and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-331 (recorded in Ordinance Book No._______at Page_______), approving payment of invoices for the month of October, 2020, in the amount of $15,035,463.04. Commissioner Kenward moved for adoption, motion seconded by Commissioner Fleming and unanimously adopted. Mayor Saliba introduced Resolution No. 2020-332 (recorded in Ordinance Book No. _______at Page_______), awarding the following bids and approving other purchases over $15,000.00 by the City, and appropriating funds for said purchase. ITEM VENDOR AMOUNT Water World Aquatic Play Splashtacular $ 157,245.00 Structure Manufacturing & Paola, KS Delivery, Lump Sum Pricing Other Purchases: Temporary Customer Service Circle City Glass $ 44,997.00 Center Upgrade, for Better Working Dothan, AL Conditions for Customers & Staff due to COVID-19, Lowest Quote Transformer Relay Feeder Schweitzer Engineering Labs dba $ 17,690.00 Protection System (Hodgesville Power Connections Substation): Quantity:1, Unit Price: Pullman, WA $6,290.00, SEL-351S Protection System, Quantity: 3, Unit Price: $3,800.00, Continuity 2020 International Cab & Chassis Coffman International $ 209,257.35 Tandem Axle: Quantity: 1, Unit Price: Dothan, AL $127,267.35 and 2022 International Cab & Chassis Single Axle: Quantity: 1, Unit Price: $81,990.00, Replacing units 8088 & 3153, Purchase off Sourcewell Awarded Cooperative Contract # 060920-NVS Project # 521019 2021 Heil 26 Yard Refuse Body: Ingram Equipment $ 135,802.00 Quantity: 1, Replacing Unit # 8088, Pelham, AL Purchase off Sourcewell Awarded Contract # 091219-THC Minutes of the Board of Commissioners – November 17, 2020, continued. Commissioner Crutchfield then moved for adoption of Resolution No. 2020-332, motion seconded by Commissioner Ferguson and unanimously carried. Mayor Saliba introduced Resolution No. 2020-333 (recorded in Ordinance Book No._______at Page_______), approving the following advance travel requests for City employees: NAME CONFERENCE AMOUNT Tyrone Spencer Storm Recovery due to Hurricane Zeta $ 1,960.00 Jason Hamm Sylacauga, AL Mitch Anderson Bryan Buchanan Trent Smith Josh Hughes Austin Adkins Chase Pfalzgraff Mark Thompson Tennessee Valley Public Power Association $ 2,380.00 Tyrone Spencer (TVPPA) Foreman Academy Track 1 Steve Lanton Foley, AL Commissioner Kenward then moved for adoption of Resolution No. 2020-333, motion seconded by Commissioner Fleming and unanimously carried. There being no further business, Commissioner Fleming moved that the meeting be adjourned, motion seconded by Commissioner Crutchfield and upon the unanimous vote of "yea," the meeting was duly adjourned. /s/Tammy Danner, City Clerk Approved: /s/Mark Saliba, Mayor /s/Kevin Dorsey, Associate Commissioner Janasky Fleming, Associate Commissioner /s/Albert Kirkland, Associate Commissioner /s/John Ferguson, Associate Commissioner /s/Beth Kenward, Associate Commissioner /s/David Crutchfield, Associate Commissioner BOARD OF CITY COMMISSIONERS