Fanny Chapman Pool Board

Fanny Chapman Pool Board of Managers Minutes of the Meeting October 27, 2025 Attending: Brian Lange (Chair), Alan Krach, Rebecca Masters, Amy Parentis, Rob Purdy, David Ricci and John West. Also present were Pool Manager Drew Sterner and Borough Liaison Caroline Brinker Absent: Lori Howard, Mike Petrakis Also in attendance was Sherry Petrakis, Swim and Dive Team The meeting was called to order at 7:00P.M. by Brian. Approval of the Minutes The minutes of the September 29, 2025 meeting were reviewed. Rob made a motion to approve the minutes, the motion was seconded by Dave, and the minutes were unanimously approved. Finance – Brian, Alan, Rob & Mike The Board reviewed invoices totaling $8,987.43. Al reported the invoices paid were routine expenditures and budgeted costs. He noted the Gilmore $1,987.71 invoice for concrete repairs and $3,150 to Don Kelly to winterize the pool and systems. Al made a motion to approve payment of the invoices, the motion was seconded by Amy, and the motion to approve payment of the invoices was unanimously approved. Caroline reviewed the 2026 Preliminary Budget. The revenue and expense budgets provided data from 2024 through 2025 year- end projections compared to the preliminary 2026 budget. Membership fees are budgeted to stay the same, historically increased every other year. A membership Fee history chart was provided for the time period 2018 to the 2026 budget. Brian questioned the decrease in the 2026 budgeted Family membership revenue by $52,610 compared to the 2025 season. Caroline said it was a very conservative estimate and not due to any specific reason. Membership fees remain the main revenue driver of the budget. Other revenue sources included are interest income, rental income, and miscellaneous income: soda sales, Fanny Fest, ice cream receipts. The salary and wage budget includes 4.75% increases and other changes per the Personnel Committee review that is covered in the personnel report. Assistant General Managers reflect an hourly rate of $25/hr, and Assistant Manager salaries are budgeted at $15.00/hr. The new Dive Meet Coordinator position is included in the preliminary budget. Brian asked the Board if they are comfortable with the conservative revenue budget presented and the addition of the new Dive Meet Coordinator position. All present approved. The 2026 Capital Budget was presented and reviewed with Drew’s list of Capital requests. Brian asked that the $7,000 listed for staff clothing/rescue supplies be moved to the operational expense budget. Caroline will make that change. Drew will get estimates for the locker room roof leak repair. Other capital projects listed included diving board maintenance, furniture, dive pool depth markers, preseason pool prep/painting, filter room repairs, main pool filter replacements, well line sand filter, sound system replacement, one automatic pool filter and one water filling station. Caroline reported the single bid for the pool floor project was rejected. For 2026 she included $250,000 for construction costs and $50,000 for engineering expense. Al noted that per his discussion with Don Kelly, this project needs to be scheduled for the Fall. Caroline will update the 2026 Budget per this Board review and will present the final budget at the November meeting for Board approval. Rob reported that he will present the updated Fanny Chapman Memorial Pool Legacy Giving program at the November meeting. Operations – Alan, Rob & John Noting to report. Programs – Lori, Becki, & Dave Nothing to report. Personnel – Rob, Lori & Dave Rob reported the committee had met with Drew and Dale to attain feedback about the 2025 season. A meeting with Sarah will be scheduled. Drew communicated the need for an improved/updated HR software system with streamlined on boarding processes. Caroline said a new payroll processing system with on line boarding options is being reviewed. Rob reported the following committee recommendations: Lifeguard and instructor starting hourly rate of $11/hr, returning guards/instructors rate of $12/hr and increases of $.50 per each additional year. All new assistant coaching positions move to $2,300, and returning asst. coaches move to $2,500. The Assistant Dive Coach position will move to $2,100. After The board review, the separate Dive Meet Coordinator position will be $1,500. The Head coaches will receive a 4.75% increase and Dale Johnson will receive a $500 bonus, Sarah Staudenmeier will receive a $300 bonus. Brian asked Caroline to include a dollar amount for bonuses in the 2026 budget. The salaries will be rounded up to the nearest $100. Caroline will make any needed adjustments in the budget report and send it out to the Board for final approval. Long Range Planning – Alan, Mike, Brian & John Alan noted the pool floor repair in the Fall of 2026, and the new speakers in the capital budget. Brian noted to keep in mind the future replacement of the apartment rental roof. Membership Rules –Becki & Amy Nothing to report. 100th Anniversary Celebration – Rob, Amy, Becki & Alan Rob reported the pre ordered commemorative tiles will be sold at $50 apiece, through various social media outlets. Amy is looking at historical markers, a list of names for interviews has been developed and the first draft of the ceremony program has been developed. Pool Manager’s Report – Drew Items for discussion reviewed in earlier reports: No increases for membership fees, one additional week in the 2026 season, salary and wage recommendations, Onboarding processes, a review of the future capital projects for 2026. The winterization process has been completed. Swim Team Parents’ Report Sherry reported the ceremony for the CB East pool dedication to Ed Walsh and Tom Kane will be held December 5th. Brian asked when we will know the new officers for 2026. Sherry said for the (4) open spots, two people said yes and two are deciding. The confirmations by the board will be made before year end. Correspondence – None Old/New Business Brian presented the YMCA proposal for a Doylestown Community Aquatics Development Project. (Proposal included in the Board packet). Brian, Mike, and Rob met with John Foff, from the Y, to discuss the consideration of using the Fanny Chapman upper pool during the off season for aquatic programming. The goal is to create a collaborative agreement between Fanny Chapman and the River Crossing YMCA to expand year-around access to aquatics programming for the community starting September/early October 2027. Brian asked for a vote to continue to pursue this discussion with the Y to explore this proposal with no commitment at this time. A show of hands reflected 5 approved moving forward with the discussion of this proposal and 2 opposed. Brian will inform the YMCA team of our decision to continue the discussion around the proposal presented. Adjournment At 8:16 PM, the meeting was adjourned to Executive Session to discuss personnel. The meeting will not reconvene as there is not an expected motion following Executive Session. Al made a motion to adjourn the meeting, Becki seconded the motion, and the motion to adjourn was unanimously approved at 8:16 PM. Respectfully submitted, Lori Howard