Rescheduled: Rescheduled From 9/22/25 - Fanny Chapman Pool Board

Fanny Chapman Pool Board of Managers Minutes of the Meeting September 29, 2025 Attending: Brian Lange (Chair), Alan Krach, Rebecca Masters, Amy Parenti, Mike Petrakis, Rob Purdy, David Ricci and John West. Also present were Student member James Shandlay, Pool Manager Drew Sterner, and Borough Liaison Caroline Brinker Absent: Lori Howard Also in attendance was Sherry Petrakis, Swim and Dive Team. Public/Pool Members in attendance: Janice Fuccella, Rachael Ford, Bob Fuccella, James Holland, Jennifer Jarret, John Huber (Tile award recipient) and Paige McKenzie (Dive coach) Special Acknowledgements-100th Anniversary Tile Winners: Becki presented the three winners of the anniversary tile design contest. Rob explained that the committee was charged with asking the people of the community to design a tile that represented the 100th anniversary celebration of Fanny Chapman. Becki reported that 45 entries were received. The three judges, including a tile designer from the Moravian Tile Works, Doylestown Borough mayor, Noni West, and the Borough’s Arts & Crafts Director selected the winners after a tie-breaking round of rankings. First place was awarded to Jodie Walker, second place to John Huber, and third place to Chris Tovine. Becki explained the winning design will have a mold produced for tiles to be sold throughout town as the design has already been approved by the tile works. Public Comment: Jennifer Jarrett made a presentation to advocate the need for a separate Dive Team Meet manager to support the administrative needs of the Dive Team. Paige Mckenzie, Swim Team Coach, and Rachel, a parent, described the growing demands of managing the team, coordinating meets, parent communication, and handling administrative tasks. Although the dive team is smaller than the swim team, the work required is significant and deserves the same support. The discussion included the possibility of hiring a paid dive team meet manager with a salary commensurate to that of a swim team manager. The board agreed to consider this request and follow up with a decision. Bob and Janice Fuccella presented as representatives for Fanny Chapman members. James Holland also supported their recommendations. Bob, Janice and James identified nonmembers as guests not attached to member attendance. Their observations included the need for pool rules enforcement for nonmembers, the management of guest access, and parking signage that identified member parking. They emphasized the need to prioritize the need for member parking and that rules are consistently enforced, especially for safety reasons and to consider multilingual instruction options. Access options include separate lines for guests and/or earlier opening times for members. Brian and the Board thanked all public attendees and stated their points will be reviewed and seriously considered. Approval of the Minutes The minutes of the August 25th meeting were reviewed. Alan made a motion to approve the minutes, the motion was seconded by Dave, and the minutes were unanimously approved. Finance – Brian, Alan, Rob & Mike The Board reviewed invoices totaling $31,472.81. Al reported the invoices paid were routine expenditures and budgeted costs. He noted the Gilmore $5,157.25 final invoice for the concrete repair project. Brian made a motion to approve payment of the invoices, the motion was seconded by Dave, and the motion to approve payment of the invoices was unanimously approved. Caroline reviewed the 2026 Preliminary Budget assumptions. The initial budget will not include any membership price increases. There were 862 Family memberships sold in 2024 and 923 sold in 2025 compared to a budget of 825, so Caroline will increase the 2026 budgeted Family membership units. For operational expenses, Caroline provided the 2025 actual salaries and hourly rates. The Borough is budgeting a 4.75% increase for their employees. Brian asked the Personnel Committee to review the current salary and wage structure and present recommendations at the October meeting. Caroline will build the preliminary structure based on 2025 rates and will update with approved recommendations after the budget review in October. Rob reported that he did not receive any feedback on the Fanny Chapman Memorial Pool Legacy Giving program draft he emailed in August. Al provided feedback at the meeting but Brian asked AL to email Rob with his suggestions, and for the committee to review the plan again and provide any final feedback. Rob will present the revised plan at the October meeting. Operations – Alan, Rob & John The board discussed a bid for pool repairs, with only one bidder (U.S.A. Construction LLC) offering to do either a partial or full pool repair for $133,740 or $219,660 respectively. After hearing concerns about the contractor's lack of local presence and mixed online reviews, and the due diligence of the contractor’s qualifications not completed, and considering Drew's assessment that the pool could safely operate another season with patching, the board voted to reject the current bid and start the bidding process again for fall 2026, aiming to complete repairs before the 100th anniversary. Mike made a motion to reject the current bid and begin the bidding process again no later than February 2026, for the project to begin in September 2026, the motion was seconded by Becki, and the motion to reject the current bid and begin the bidding process again no later than February 2026, for the project to begin September 2026 was unanimously approved. Programs – Lori, Becki, & Dave Brian noted that the approval of the Dive Day Policy was made via Board email vote prior to the September 29, 2025 Board Meeting. This was ratified by a motion by Mike, seconded by Becki, and all members being in favor of the Diving Day Policy as presented. Personnel – Rob, Lori & Dave The Board discussed the presentation advocating for a new Dive Team Director position. The board approved creating a new meet director position for the diving team, allowing one person to hold both the coaching and meet management roles. Rob made a motion to approve the creation of a Dive Meet Director role, the motion was seconded by Dave, and the motion to approve the creation of a Dive Meet Director role was unanimously approved. Brian and Drew will reach out to Paige about the creation of the new Dive Meet Director position. Caroline will include the position in the 2026 budget. The Personnel Committee will meet to review this position and dive coaches’ salaries and compensation structure before the next meeting. Long Range Planning – Alan, Mike, Brian & John Alan noted the delay of the pool floor repair to the Fall of 2026, and the new speakers in the capital budget to be discussed. Membership Rules –Becki & Amy The Board discussed the membership concerns presented during the public commentary. Drew will review staff parking options to make sure members have priority parking. Drew will create signage for a separate membership check-in lines to expedite member entry. Drew will also consider adding a second lifeguard stand at the adult pool during busy times. 100th Anniversary Celebration – Rob, Amy, Becki & Alan Nothing to report. Becki will review potential preordering tiles at the next committee meeting. Caroline mentioned the need to recognize the Mercer Diving Tank’s official dedication during the centennial celebrations. Pool Manager’s Report – Drew Drew reported that total revenue as of 9/1/2025 was $734,678, $56,158 (8.287%)ahead of the $678,520 2024 season revenue. Drew reported the pool is fully winterized. His report included Don Kelly’s estimates for future projects and Don was noted as a reliable contractor. Caroline reviewed the 2026 capital budget details to include items on Drew’s list. The total non-capital estimate for pool maintenance and improvements is $91,000. Drew’s list for the 2026 budget consideration, include an automatic vacuum pool cleaner, updated sound system, and water filling stations. Furniture replacements will include umbrellas and bases (10), $6,200 and chaises (30), $8,250. Swim Team Parents’ Report Sherry provided the Swim & Dive Team summary of the season review and suggestions, and the budget recap. She End of Season Survey results. She reported that (3) Board member positions are open and four parents are interested. Sherry provided them with the position description and responsibilities. One parent has formerly responded. She recommends including the 4th parent on the board as a non- voting member who can assist with all of the activities. They discussed concerns about the water temperature during tryouts and agreed to explore using the Y facility as a contingency plan. Correspondence – None Old/New Business Brian reported that John Foff will present his proposal at a later meeting to discuss the use of the Fanny Chapman Pool starting September/early October 2027, for Y Swim Team training. Caroline reminded the Board to RSVP to the invitation to the annual brunch to be held October 19th at the Hattery in Doylestown. Public Comment-Summary earlier in report Executive Session - None Adjournment Al made a motion to adjourn the meeting, Mike seconded the motion, and the motion to adjourn was unanimously approved at 8:52 PM. Respectfully submitted, Lori Howard