City Council Regular Meeting

CITY COUNCIL REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Tuesday, May 11, 2021 at 6:00 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeting https://us02web.zoom. us/j/843 34603 270?pwd=aHNVKzJ0QmhuS0l GaHN 6K 1J4Sj dyQT09 Meeting ID: 843 3460 3270 Passcode: 995350 Dial Toll Free: 877 853 5257 US Toll-free 888 475 4499 US Toll-free Find your local number: https://us02web.zoom.us/u/kbFhyjxdd5 Join by Skype for Business: https://us02web.zoom.us/skype/84334603270 CALL TO ORDER AND ROLL CALL With a quorum of the City Council present, Mayor Foulds, Jr. called the meeting to order at 6:05 p.m. City Council Members Mayor Bill Foulds, Jr. Mayor Pro Tern Taline Manassian Council Member Place 2 Wade King Council Member Place 4 April Harris Allison Council Member Place 5 Travis Crow Staff, Consultants & Appointed/Elected Officials City Administrator Michelle Fischer Deputy City Administrator Ginger Faught City Attorney Laura Mueller City Treasurer Gina Gillis Finance Director Shawn Cox Communications Director Lisa Sullivan City Secretary Andrea Cunningham Senior Planner Amanda Padilla Public Works Coordinator Aaron Reed Parks & Community Services Director Kelly Schmidt City Council May I I, 2021 Regular Meeting Minutes Page I o/8  IT Coordinator Misty Dean City Planner Abraham Martinez City Engineer Chad Gilpin Emergency Management Coordinator Roman Baligad Architectural Consultant Keenan Smity, City Lights Design Planning & Zoning Cornn1ission Chair Mim James Historic Preservation Commission Chair Bruce Lewis PLEDGE OF ALLEGIANCE Council Member Crow led the Pledge of Allegiance to the Flag. PRESENTATION OF CITIZENS A member ofthe public ·who desires to address the City Counc;/ regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the City Council's consideration of tlwt item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. 1\llembers of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance ofa translator to address the City Council. It is the request ofthe City Council that members ofthe public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens from the city secretcny. By law no action may be taken during Presentations ofCitizens. Tom Crawford and Vicky Lewis spoke regarding public restrooms on Mercer Street. PROCLAMATIONS & PRESENTATIONS 1. Approval of a Proclamation of the City of Dripping Springs Recognizing the Service and Contributions of City Treasurer Gina Gillis and Proclaiming May 13, 2021 "Gina Gillis Day". Sponsor: lvlayor Bill Foulds, Jr. Todd Purcell read and presented the proclamation to Gina Gillis. Via unanimous consent the City Council approved a Proclamation of the City of Dripping Springs Recognizing the Service and Contributions of City Treasurer Gina Gillis and Proclaiming May 13, 2021 "Gina Gillis Day". ELECTIONS 2. Approval of an Ordinance canvassing returns and declaring results of the General Election held on May 1, 2021 for the purpose of electing three (3) City Council Members for Place 1, Place 3 and Place 5; and providing for the following: election, canvassing the returns, election results, authorization to execute, effective date, and proper notice and meeting. City Council May//, 2021 Regular Meeting Minutes Page 2 o/8  A motion was made by Mayor Pro Tem Manassian to approve an Ordinance canvassing returns and declaring results of the General Election held on May 1, 2021 for the purpose of electing three (3) City Council Members for Place 1, Place 3 and Place 5; and providing for the following: election, canvassing the returns, election results, authorization to execute, effective date, and proper notice and meeting. Council Member Harris-Allison seconded the motion which carried unanimously 4 to 0. Filed as Ordinance No. 2021-16 CONSENT AGENDA The following items are anticipated to require little or no individualized discussion due to their nature being clerical, ministerial, mundane or routine. In an effort to enhance the efficiency of City Council meetings, it is intended that these items ·will be acted upon by the City Council with a single motion because no public hearing or determination is necesscuy. Hmvever, a City Council Member or citizen may request separate deliberation for a specific item, in which event those items will be removed from the consent agenda prior to the City Council voling on the consent agenda as a collective, singular item. Prior to voting on the consent agenda, the City Council may add additional items that are listed elsewhere on the same agenda. 3. Approval of the April 13, 2021 City Council & Board of Adjustment regular meeting minutes, and the April 20, 2021 City Council regular meeting minutes. 4. Approval of a Professional Services Agreement between the City of Dripping Springs and Gina Gillis for Financial Services. S. Approval of the Appointment of Russell Paxton to the Emergency Management Commission as representative of Non-Profit Organizations and for a term ending January 1, 2022. 6. Approval of a Resolution Appointing Deputy City Manager Ginger Faught to Place 3 of the Driftwood Economic Development Municipal Management Board of Directors. Filed as Resolution No. 2021-R12 7. Approval of the Heritage Traffic Impact Analysis and required Transportation Improvements listed in the HDR Technical Memo. Applicant: Alex Granados, P.E. Kimley-Horn & Associates 8. Approval of the April 2021 City Treasurer's Report. A motion was made by Mayor Pro Tern Manassian to approve Consent Agenda Items 3 - 8. Council Member Harris-Allison seconded the motion which carried unanimously 4 to 0. BUSINESS AGENDA 9. Public hearing and consideration of possible action of an Annexation Ordinance and Service Agreement (ANNEX2021-0002), and an Ordinance for zoning amendment (ZA2021-0002) from AG, Agricultural to Single-Family Residential District- Moderate Density (SF-2) and Multiple-Family Residential District (MF) with a Conditional Use City Council May 1 /, 202 1 Regular Meeting Minutes Page3 o/8  Overlay for an approximately 78.021 acres in the extraterritorial jurisdiction, situated in the Benjamin F Hanna Survey, Abstract No. 222, located at 2901 W US Highway 290, Dripping Springs, Texas 78620. Applicant: Brian Estes, PEI Cristina Cordoba, Civil and Environmental Consultants Inc Planning and Zoning Commission request postponement to the June 8, 2021 City Council Meeting. I. Presentation - No presentation given. 2. StaffReport Amanda Padilla presented the staff report which is on file. The applicant has requested postponement. 3. Planning & Zoning Commission Report Chair James: Commission recommended postponement to the May 25, 2021 Planning & Zoning Commission meeting unanimously 7 to 0. 4. Public Hearing - No one spoke during the Public Hearing A motion was made by Mayor Pro Tern Manassian to postpone an Annexation Ordinance and Service Agreement (ANNEX2021-0002), and an Ordinance for zoning amendment (ZA2021-0002) from AG, Agricultural to Single-Family Residential District - Moderate Density (SF-2) and Multiple-Family Residential District (MF) with a Conditional Use Overlay for an approximately 78.021 acres in the extraterritorial jurisdiction, situated in the Benjamin F Hanna Survey, Abstract No. 222, located at 2901 W US Highway 290, Dripping Springs, Texas 78620, to the June 8, 2021 City Council regular meeting. Council Member Crow seconded the motion which carried unanimously 4 to 0. 10. Discuss and consider approval of Ordinances Amending the Certificate of Appropriateness Process and Mobile Food Vendors in the Mercer Street Historic District. I. Staff Report Laura Mueller presented the staff repmt which is on file. Staff recommends approval of the procedural changes and wait for substantive changes until the Code Rewrite is complete. 2. Planning & Zoning Commission Report Chair James: Commissioner recommended approval of procedural changes to the Certificate of Appropriateness unanimously 7 to O; and recommended no substantive changes until the Code Rewrite is complete unanimously 7 to 0. 3. Historic Preservation Commission Report City Council May 11, 202 1 Regular Meeting Minutes Page 4 o/8  Chair Lewis: Commission recommended approval of procedural changes to the Certificate of Appropriateness 4 to Oand recommended that all Mobile Food Vendors be required to provide screening from the right-of-way on Mercer Street and be positioned behind the current closest building 4 to 0. 4. Public Hearing Vicky Lewis spoke in favor of the Historic Preservation Commission recommendation. 5. Ordinance Amendments A motion was made by Council Member Crow to approve an Ordinance amending the process and procedure for Certificate of Appropriateness requiring denials to be appealed to the City Council and that unanimous denials by the Historic Preservation Commission require a super majority by the City Council for approval; and, to wait to make changes to the Mobile Food Vendor requirements until the Zoning Code Rewrite is complete and that a member of the Historic Preservation Commission be included on the committee for rewrites that affect the Historic Districts. Mayor Pro Tem Manassian seconded the motion which carried unanimously 4 to 0. Filed as Ordinance No. 2021-17 11. Discuss and consider an ordinance amending City Council meeting elates and direction on setting Planning and Zoning Commission elates. Laura Mueller presented the staff report which is on file. Staff recommends approval of the ordinance. A motion was made by Council Member Crow to approve an Ordinance amending City Council meeting dates. Mayor Pro Tem Manassian seconded the motion which carried unanimously 4 to 0. The City Council directed staff to change Planning & Zoning Commission meetings to two per month on the 2 nd and 4th Tuesday of each month; and that changes take effect July 1, 2021. Filed as Ordinance No. 2021-18 12. Discuss and consider approval of a Resolution Appointing a City Treasurer for the City of Dripping Springs. A motion was made by Council Member Harris-Allison to approve a Resolution Appointing Shwan Cox as City Treasurer for the City of Dripping Springs. Council Member Crow seconded the motion which carried unanimously 4 to 0. Filed as Resolution No. 2021-R13 13. Discuss and consider approval of a Resolution authorizing execution of an Advance Funding Agreement (AFA) with the Texas Department of Transportation for Rob Shelton Intersection Improvements. Sponsor: Council Member Crow City Council May 11, 2021 Regular Meeting Minutes Page 5 o/8  Aaron Reed presented the staff report which.is on file. No action was taken on this item. A motion was made by Mayor Pro Tern Manassian to adjourn into Executive Session under Texas Government Code Sections 551.071, Consultation with City Attorney, and 551.072, Deliberation of Real Property and regarding Executive Session Agenda Items 19 - 24 and Business Agenda Items 13 and 14. Council Member Crow seconded the motion which carried unanimously 4 to 0. The City Council met in Executive Session from 7:11 p.m. - 8:17 p.m. No action or vote was taken during Executive Session. Mayor Foulds returned the meeting to Open Session at 8: 17 p.m. OPEN SESSION 14. Discuss and consider approval of an Amended Road Agreement for Offsite Improvements related to Planned Development District 11 on Rob Shelton Boulevard south of Highway 290. Applicant: CRTX Development, LLC. A motion was made by Mayor Pro Tern Manassian to approve an Amended Road Agreement for Offsite Improvements related to Planned Development District 11 on Rob Shelton Boulevard south of Highway 290 with the condition that the not to exceed amount be increased to $327,000.00 Council Member Crow seconded the motion which carried unanimously 4 to 0. REPORTS Reports of Staff, Boards, Commissions, Committees, Boards and Agencies. All reports are on file and available for review upon request. The City Council may provide staffdirection; however, no action may be taken. Reports are on file and available for review upon request. 15. Maintenance Director's Monthly Report Craig Rice, lvlaintenance Director 16. Unified Development Code Update Monthly Report Amanda Padilla, Senior Planner 17. Economic Development Committee Monthly Report Kim Fernea, EDC Chair 18. Transportation Committee Monthly Report Jim Martin, Interim Chair EXECUTIVE SESSION AGENDA The City Council for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting lo discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation ivith Attorney), 551.072 (Deliberations about Real Property), 551.073 Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551. 076 (Deliberations about City Council May 11, 2021 Regular Meeting Minutes Page 6 of 8 Security Devices), and 551.086 (Economic Development). The City Council for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any itemfi'om Executive Session to Open Session for action. 19. Consultation with City Attorney regarding legal issues related to Emergency Management, Disaster Declaration, and Emergency Orders. Consultation with City Attorney, 551. 071 20. Consultation with City Attorney related to legislative program and matters regarding water, wastewater, and other utility issues. Consultation with City Attorney, 551.071 21. Consultation with City Attorney regarding legal issues related to Municipal Utility District financing options and proposals for the proposed Wild Ridge development. Consultation 1,11ith City Attorney, 551.071 22. Consultation with City Attorney regarding legal issues related to Rob Shelton Improvements and Texas Department of Transportation and other sources of funding related to improvements. Consultation ·with City Attorney, 551.071 23. Consultation with City Attorney and Deliberation of Real Property regarding the extension of Roger Hanks Parkway including related agreements. Consultation 1'1'ith City Attorney, 551.071; Deliberation ofReal Property, 551.071. 24. Consultation with City Attorney regarding legal issues related to the South Regional Water Reclamation Expansion Project Easement Acquisition. Consultation with City Attorney, 551.071 The City Council met in Executive Session earlier in the agenda. UPCOMING MEETINGS Citv Co1111cil Meetings May 18, 2021 at 6:00 p.m. June 8, 2021 at 6:00 p.m. June 15, 2021 at 6:00 p.m. Board, Commission & Committee Meetings May 12, 2021 at 4:00 p.m., Utility Commission May 20, 2021 at 10:00 a.m. , Farmers Market Association Board May 20, 2021 at 12:00 p.m., Emergency Management Commission May 24, 2021 at 3:30 p.m., Transportation Commission May 25, 2021 at 6:30 p.m., Planning & Zoning Commission May 26, 2021 at 4:00 p.m., Economic Development Committee June 2, 2021 at 12:00 p.m. DSRP Board June 3, 2021 at 4:00 p.m. Historic Preservation Commission June 7, 2021 at 6:00 p.m. Parks & Recreation Conunission ADJOURN City Council May I I, 2021 Regular Meeting Minutes Page 7 o/8 A motion was made by Council Member Crow to adjourn the meeting. Mayor Pro Tem Manassian seconded the motion which carried unanimously 4 to 0. This regular meeting adjourned at 8: 19 p.m. APPROVED ON: June 8, 2021 \. Cl ayor ~''''"''''' --~t\pp/nn .n't, _:F~ v ..••••••••~ \JA f1.. -..._, 0 .•... ·•."•,-'~··,.•i : ~~ ATTEST: ~o ! ·'§'.l ' ,~ \,tQ II ~ Cl) ~ : : I ~ : Cl)~ : ~ v -/-v,,AAU.J' ~ ~ ; I Andrea Cunningham, ,,,, ~\ ··•... V ·····;.•·,•,,:"·# 'I. t,,,\ ,,,t;·ge,\!le._--=- ,,\,,,,,,,.... City Council May 11, 202 1 Regular Meeting Minutes Page 8 o/8