Dripping Springs Ranch Park Board of Directors Regular Meeting

DRIPPING SPRINGS RANCH PARK BOARD OF DIRECTORS REGULAR MEETING City of Dripping Springs Banquet Hall, 1042 Event Center Drive Wednesday, May 05, 2021 at 12:00 PM MINUTES VIDEOCONFERENCE MEETING This meeting will be held via videoconference and the public is encouraged and welcome to participate. Public comment may be given during the videoconference by joining the meeting using the information below. Public comment for this meeting may also be submitted to the City Secretary at acunningham@cityofdrippingsprings.com no later than 4:00 PM on the day the meeting will be held. The Dripping Springs Ranch Park Board respectfully requests that all microphones and webcams be disabled unless you are a member of the Board. City staff, consultants and presenters, please enable your microphone and webcam when presenting. Join Zoom Meeting https://us02web.zoom.us/j/83843845229?pwd=UDU5Tk0rNS84VlMwTEFtcVorZ0pEUT09 Meeting ID: 838 4384 5229 Passcode: 465434 Dial Toll Free: 888 475 4499 US Toll-free 877 853 5257 US Toll-free Find your local number: https://us02web.zoom.us/u/kemDhuTq5R Join by Skype for Business: https://us02web.zoom.us/skype/83843845229 CALL TO ORDER AND ROLL CALL Board Members present were: Todd Purcell, Chair Terry Polk Penny Reeves Mike Carroll Board Member absent was: Pam Owens, Secretary Staff, Consultants & Appointed/Elected Officials present were: Parks & Community Services Director Kelly Schmidt Dripping Springs Ranch Park Board May 5, 2021 Regular Meeting Minutes Page 1 of 4  DSRP Event Center Manager Tina Adams DSRP Event Center Coordinator Emily Nelson DSRP Event Center Guest Services Coordinator Lily Sellers DSRP Ranch Hand Nick Spillar Emergency Management Coordinator Roman Baligad With a quorum of the Board present, Chair Purcell called the meeting to order at 12:13 p.m. PRESENTATION OF CITIZENS A member of the public who desires to address the Board regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Board's consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speaker are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens for the City Secretary. By low no action may be taken during Presentation of Citizens. No one spoke during Presentation of Citizens. MINUTES 1. Discuss and consider approval of the April 7, 2021, Dripping Springs Ranch Park Board regular meeting minutes. A motion was made by Board Member Carroll to approve the April 7, 2021, Dripping Springs Ranch Park Board regular meeting minutes. Vice Chair Polk seconded the motion which carried unanimously 4 to 0. BUSINESS 2. Discuss and consider approval of the placement of two Gas Tanks on the existing concrete fuel tank pad. Roman Baligad presented the staff report which is on file. A motion was made by Board Member Carroll to approve of the placement of two Gas Tanks on the existing concrete fuel tank pad. Vice Chair Polk seconded the motion which carried unanimously 4 to 0. 3. Discuss and consider approval of a Co-Sponsorship Agreement between the City of Dripping Springs and The Texas Beef Initiative, a 501 C3 Non-profit, related to roping practices for D Bars S Roping Club. Tina Adams presented the staff report which is on file. Dripping Springs Ranch Park Board May 5, 2021 Regular Meeting Minutes Page 2 of 4  A motion was made by Board Member Reeves to approve a Co-Sponsorship Agreement between the City of Dripping Springs and The Texas Beef Initiative, a 501 C3 Non-profit, related to roping practices for D Bars S Roping Club with the condition that the cattle is kept on the property at no fee and that D Bar S Roping Club is responsible for maintaining the area the cattle is kept; and, that D Bar S Roping Club provide staff with at least 90 days advanced notice of events Vice Chair Polk seconded the motion which carried unanimously 4 to 0. 4. Discuss and consider approval of a Use Agreement between the City of Dripping Springs and the Dripping Springs Future Farmers of America (FFA) for use of DSRP Facilities for FFA activities. Tina Adams presented the staff report which is on file. A motion was made by Board Member Carroll to approve a Use Agreement between the City of Dripping Springs and the Dripping Springs Future Farmers of America (FFA) for use of DSRP Facilities for FFA activities contingent that the correct individuals be named in the agreement. Vice Chair Polk seconded the motion which carried unanimously 4 to 0. 5. Discuss and consider possible action regarding a Request from Lone Star Roping for rental of the DSRP Event Center to host a Single Steer (Steer Tripping) Roping Event. Tina Adams presented the staff report which is on file. A motion was made by Board Member Reeves to deny a request from Lone Star Roping for rental of the DSRP Event Center to host a Single Steer (Steer Tripping) Roping Event. Chair Purcell seconded the motion which carried 3 to 1, with Vice Chair Polk opposed. 6. Discuss and consider possible action regarding the DSRP Master Plan update. Kelly Schmidt presented the staff report which is on file. No action was taken. 7. Discuss and consider possible action regarding the Dripping Springs Ranch Park Budget Recommendation for Fiscal Year 2022. Chair Purcell and Kelly Schmidt presented the item. A motion was made by Board Member Carroll to approve the Dripping Springs Ranch Park Budget Recommendation for Fiscal Year 2022. Vice Chair Polk seconded the motion which carried unanimously 4 to 0. COMMITTEE REPORTS The following reports relate to the administration of the Dripping Springs Ranch Park Event Center. The Board may provide staff direction; however, no action may be taken. Reports are on file and available for review upon request. Dripping Springs Ranch Park Board May 5, 2021 Regular Meeting Minutes Page 3 of 4  8. April 2021 Parks & Community Services Director's Report Kelly Schmidt, PCS Director 9. April 2021 Dripping Springs Ranch Park Event Center Manager's Report Tina Adams, DSRP Event Center Manager 10. March 2021 DSRP Financial Report Shawn Cox, Finance Director EXECUTIVE SESSION The Dripping Springs Ranch Park Board of Directors for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Dripping Springs Ranch Park Board of Directors for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Board did not meet in Executive Session. UPCOMING MEETINGS DSRP Board Meetings June 2, 2021 at 12:00 p.m. July 7, 2021 at 12:00 p.m. August 4, 2021 at 12:00 p.m. City Council Meetings May 11, 2021 at 6:00 p.m. May 18, 2021 at 6:00 p.m. ADJOURN A motion was made by Board Member Carroll to adjourn the meeting. Board Member Reeves seconded the motion which carried unanimously 4 to 0. This regular meeting adjourned at 1:11 p.m. Dripping Springs Ranch Park Board May 5, 2021 Regular Meeting Minutes Page 4 of 4