Dripping Springs Ranch Park Board of Directors Meeting

DSRP Board of Directors Regular Meeting Minutes July 8, 2020 at 12:00 p.m. A Regular Meeting of the Ranch Park Board of Director of Dripping Springs, Texas was held Wednesday, July 8, 200 at 12:00 p.m., in the Banquet Hall located at Dripping Springs Ranch Park & Event Center, 1042 Event Center Drive, Dripping Springs, Texas. I. CALL TO ORDER AND ROLL CALL Board Members: Todd Purcell, Chair Terry Polk Penny Reeves City Staff: Kelly Schmidt, Parks & Community Services Director Tina Adams, DSRP Event Center Manager Laura Mueller, City Attorney With a quorum of the Board present, Chair Purcell called the meeting to order at 12:00 p.m II. BUSINESS A. Discuss and consider possible action regarding meeting schedule to include meeting day, time and frequency. A motion was made by Board Member Reeves to set the monthly meetings for the first Wednesday of each month at 12:00 p.m. Board Member Polk seconded the motion which carried unanimously 3 to 0. B. Discuss and consider possible action regarding the Dripping Springs Ranch Park Event Center Fiscal Year 2021 Budget Request. Kelly Schmidt and Tina Adams presented the staff report which is on file. The Board discussed the riding series to date and Tina Adams will follow up with the Board with more information. Kelly Schmidt and Tina Adams discussed the Event Center sound system and the need for improvements. Immediate improvements are needed in preparation for the rodeo which will go towards all improvements required for the system. Total improvements are estimated at $20,000.00. Chair Purcell discussed fans and directed staff to include in the budget. A motion was made by Board Member Reeves to amend the Dripping Springs Ranch Park Event Center Fiscal Year 2021 Budget Request to include $60,000.00 for fans and DSRP Board of Directors July 8, 2020 Regular Meeting Minutes Page 1 of 3  $20,000.00 Event Center sound system improvements. Board Member Polk seconded the motion which carried unanimously 3 to 0. C. Discuss and consider possible action regarding Dripping Springs Ranch Park Event Center Rules. Laura Mueller presented the staff report which is on file. Staff recommends approval of the rules. Chair Purcell opened a Public Hearing regarding the proposed rules. Paul Wolters spoke during the Public Hearing and expressed concerns related to check-in process and technology, arena equipment, and specificity of membership rules. The Board discussed opening the small arena for riding members and stressed to staff that if this were to happen the arena would need to be closely monitored and controlled to prevent disruptions. No action was taken regarding this item. D. Discuss and consider possible action regarding Policies and Procedures related to Trainers and Trainer Activities at the Dripping Springs Ranch Park Event Center. Chair Purcell presented the item and expressed that these policies and procedures apply only to trainers with two students. Paul Wolters spoke and requested the Board look into opening both arenas and possibly increasing the amount students a trainer is allowed, as he is worried he may not be able to use the facilities. A motion was made by Chair Purcell to approve the Policies and Procedures related to Trainers and Trainer Activities and attached Trainer Use Agreement and Term Sheet. Board Member Polk seconded the motion which carried unanimously 3 to 0. A motion was made by Chair Purcell to recommend the Mayor open both arenas to allow for training. Board Member Polk seconded the motion which carried unanimously 3 to 0. III. EXECUTIVE SESSION The Dripping Springs Ranch Park Board of Directors for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Dripping Springs Ranch Park Board of Directors for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Board did not meet in Executive Session. DSRP Board of Directors July 8, 2020 Regular Meeting Minutes Page 2 of 3 V. ADJOURN A motion was made by Board Member Reeves to adjourn the meeting. Chair Purcell seconded the motion which carried unanimously 3 to 0. This regular meeting adjourned at 1:30 p.m. DSRP Board of Directors July 8, 2020 Regular Meeting Minutes Page 3 of 3