DSRP Board Regular Meeting

DSRP BOARD REGULAR MEETING City of Dripping Springs Banquet Hall, 1042 Event Center Drive Wednesday, August 05, 2020 at 12:00 PM MINUTES CALL TO ORDER AND ROLL CALL Board Members present were: Todd Purcell, Chair Pam Owens Mike Carroll Terry Polk Penny Reeves City Staff and Elected/Appointed Officials present were: Kelly Schmidt, Parks & Community Services Director Emily Nelson, DSRP Customer Service Specialist Chad Gilpin, City Engineer With a quorum of the Board present, Chair Purcell called the meeting to order at 12:06 p.m. PRESENTATION OF CITIZENS A member of the public who desires to address the Board regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Board’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. Paul Wolters spoke regarding lesson activity, usage and membership related to the arena, and asked if there is statistical information on park usage and membership. Additionally, Mr. Wolters spoke regarding the allowance of two students per trainer. MINUTES 1. Discuss and consider approval of the July 8, 2020 DSRP Board of Directors regular meeting minutes. DSRP Board of Directors August 5, 2020 Regular Meeting Minutes Page 1 of 3  A motion was made by Board Member Reeves to approve the July 8, 2020 DSRP Board of Directors regular meeting minutes. Board Member Polk seconded the motion which carried unanimously 3 to 0 to 2, with Board Members Carroll and Owens abstaining. 2. Discuss and consider possible action regarding the DSRP Board Minutes format. Chair Purcell presented the staff report which is on file. A motion was made by Board Member Reeves to approve Action Minutes as the format for DSRP Board meeting minutes. Board Member Owens seconded the motion which carried unanimously 5 to 0. STANDING REPORTS Reports are for discussion only. The Board may provide staff direction and no action shall be taken. 3. Parks & Community Services Director Monthly Report Kelly Schmidt presented the report and expressed her appreciation for the opportunity to cover for DSRP Event Center Manager Tina Adams and learn more about the operations of the Event Center. She recapped the Gun Show event, which has decided not to return next year. BUSINESS 4. Discuss and consider possible action regarding the Appointment of Officers to the Dripping Springs Ranch Park Board of Directors. a) Vice Chair A motion was made by Board Member Reeves to appoint Terry Polk as Vice Chair. Board Member Carroll seconded the motion which carried unanimously 5 to 0. b) Secretary A motion was made by Board Reeves to appoint Pam Owens as Secretary. Board Member Carroll seconded the motion which carried unanimously 5 to 0. 5. Discuss and consider approval of a Contractor Instructor Agreement between the City of Dripping Springs and Earth Native Wilderness School regarding recreation programs at the Dripping Springs Ranch Park & Event Center. A motion was made by Board Member Carroll to recommend approval of a Contractor Instructor Agreement between the City of Dripping Springs and Earth Native Wilderness School regarding recreation programs at the Dripping Springs Ranch Park & Event Center. Board Member Reeves seconded the motion which carried unanimously 5 to 0. 6. Discuss and consider possible action regarding Equine Discipline Nights. Chair Purcell introduced the item. Discipline Nights would be comprised of the following: Barrels, Roping and Hunter/Jumper, and would be held at no cost for members. Non-members would pay a day-use fee. DSRP Board of Directors August 5, 2020 Regular Meeting Minutes Page 2 of 3  Paul Wolters spoke regarding the item and expressed concern related to fees and arena rental. Additionally, he requested a copy of the agreement with the Ropers. No action was taken regarding this item. 7. Discuss and consider approval to allocate DSRP contingency funds to DSRP access road drainage repair improvement project expanded engineered design scope costing an additional $12,000.00 that will include roadway repair of the access road from the event center to the low water crossing and from the low water crossing to the Ranch House. Chair Purcell presented the item and requested that staff create a reciprocal contingency fund for this project and additional information regarding dirt sales. Board Member Reeves requested information related to coverage of the dam for the public. A motion was made by Board Member Reeves to approve an allocation of DSRP contingency funds to DSRP access road drainage repair improvement project expanded engineered design scope costing an additional $12,000.00 that will include roadway repair of the access road from the event center to the low water crossing and from the low water crossing to the Ranch House. Chair Purcell seconded the motion which carried unanimously 5 to 0. EXECUTIVE SESSION The Dripping Springs Ranch Park Board of Directors for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Dripping Springs Ranch Park Board of Directors for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Board did not meet in Executive Session. UPCOMING MEETINGS DSRP Board of Directors September 2, 2020 at 12:00 p.m. October 7, 2020 at 12:00 p.m. November 4, 2020 at 12:00 p.m. City Council Meetings August 11, 2020 at 6:00 p.m. (Workshop 6:00/Regular Meeting 6:30) August 18, 2020 at 6:00 p.m. September 8, 2020 at 6:00 p.m. (Workshop 6:00/Regular Meeting 6:30) ADJOURN A motion was made by Chair Purcell to adjourn the meeting. Board Member Reeves seconded the motion which carried unanimously 5 to 0. This regular meeting adjourned at 1:22 p.m. DSRP Board of Directors August 5, 2020 Regular Meeting Minutes Page 3 of 3