DSRP Board Regular Meeting

DSRP BOARD REGULAR MEETING City of Dripping Springs Banquet Hall, 1042 Event Center Drive Wednesday, November 04, 2020 at 12:00 PM MINUTES VIDEOCONFERENCE MEETING This meeting will be held via videoconference and the public is encouraged and welcome to participate. Public comment may be given during the videoconference by joining the meeting using the information below. Public comment for this meeting may also be submitted to the City Secretary at acunningham@cityofdrippingsprings.com no later than 4:00 PM on the day the meeting will be held. The Dripping Springs Ranch Park Board respectfully requests that all microphones and webcams be disabled unless you are a member of the Board. City staff, consultants and presenters, please enable your microphone and webcam when presenting. Join Zoom Meeting https://us02web.zoom.us/j/82218744179?pwd=S0pXcHVXbS8yVW5VckxvNk9rNFdiUT09 Meeting ID: 822 1874 4179 Passcode: 180464 Dial Toll Free: 888 475 4499 US Toll-free 877 853 5257 US Toll-free Find your local number: https://us02web.zoom.us/u/kn9iOXIaW Join by Skype for Business: https://us02web.zoom.us/skype/82218744179 CALL TO ORDER AND ROLL CALL Board Members Todd Purcell, Chair Terry Polk Penny Reeves Pam Owens Mike Carroll Staff, Consultants & Appointed/Elected Officials Kelly Schmidt, Parks & Community Services Director Tina Adams, DSRP Event Center Manager Emily Nelson, DSRP Event Center Coordinator With a quorum of the Board present, Chair Purcell called the meeting to order at 12:00 p.m. Dripping Springs Ranch Park Board November 4, 2020 Regular Meeting Minutes Page 1 of 4 PRESENTATION OF CITIZENS A member of the public who desires to address the Board regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. No one spoke during the Public Hearing. MINUTES 1. Discuss and consider approval of the October 7, 2020 Dripping Springs Ranch Park Board regular meeting minutes. A motion was made by Board Member Carroll to approve the October 7, 2020 Dripping Springs Ranch Park Board regular meeting minutes. Board Member Reeves seconded the motion which carried unanimously 5 to 0. REPORTS The following reports relate to the planning and administration of the City's Dripping Springs Ranch Park Board. No action to be taken. All reports are on file and available for review upon request. 2. Parks & Community Services Director's Monthly Report 3. DSRP Event Center Manager's October Report 4. DSRP Financial Report for October 2020 YTD BUSINESS 5. Discuss and consider approval of an Amendment the Hays County Livestock Expo Show Rental Agreement regarding pre-event RV storage. Tina Adams presented the staff report which is on file. A motion was made by Chair Purcell to approve the amendment to the Hays County Livestock Expo Show Rental Agreement regarding pre-event RV storage with the condition that attendees may have Monday night free as long as the trailer is vacant and all other nights attendees will pay the standard rate. Vice Chair Polk seconded the motion which carried unanimously 5 to 0. Dripping Springs Ranch Park Board November 4, 2020 Regular Meeting Minutes Page 2 of 4  6. Discuss and consider approval of a Fee Waiver request from the Tai Chi Group for use of the Dripping Springs Ranch Park Event Center. Tina Adams presented the staff report which is on file. A motion was made by Board Member Reeves to approve a fee waiver request from the Tai Chi Group for use of the Dripping Springs Ranch Park Event Center. Vice Chair Polk seconded the motion which carried unanimously 5 to 0. 7. Discuss and consider approval of a Co-Sponsorship Agreement regarding the Vintage Market Days Event for Banner Display at the Triangle. A motion was made by Board Member Reeves to recommend City Council approval of a Co- Sponsorship Agreement regarding the Vintage Market Days Event for banner display at the Triangle and where the Dripping Springs Visitors Bureau is to partner with Vintage Market Days. Board Member Owens seconded the motion which carried 4 to 1, with Vice Chair Polk opposed. 8. Discuss and consider recommendation regarding an amendment to the Dripping Springs Ranch Park Fee Schedule. Tina Adams presented the staff report which is on file. A motion was made by Chair Purcell to recommend approval of an amendment to the Dripping Springs Ranch Park Fee Schedule as recommended by staff. Board Member Reeves seconded the motion which carried unanimously 5 to 0. EXECUTIVE SESSION The Dripping Springs Ranch Park Board of Directors for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The Dripping Springs Ranch Park Board of Directors for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to Open Session for action. The Board did not meet in Executive Session. UPCOMING MEETINGS DSRP Board Meetings December 2, 2020 at 12:00 p.m. January 6, 2020 at 12:00 p.m. February 3, 2020 at 12:00 p.m. City Council Meetings November 10, 2020 at 6:00 p.m. November 17, 2020 at 6:00 p.m. Dripping Springs Ranch Park Board November 4, 2020 Regular Meeting Minutes Page 3 of 4 ADJOURN A motion was made by Chair Purcell to adjourn the meeting. Board Member Reeves seconded the motion which carried unanimously 5 to 0. This regular meeting adjourned at 1:14 p.m. Pam Owens DSRP Board Secretary Dripping Springs Ranch Park Board November 4, 2020 Regular Meeting Minutes Page 4 of 4