Founders Day Commission Regular Meeting

FOUNDERS DAY COMMISSION REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Monday, November 09, 2020 at 6:30 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeting https://us02web.zoom.us/j/89726070316?pwd=TmJURC8vSUhIckhkMFJIZnVmL25HUT09 Meeting ID: 897 2607 0316 Passcode: 923561 Dial Toll Free: 877 853 5257 US Toll-free 888 475 4499 US Toll-free Find your local number: https://us02web.zoom.us/u/keCqhy5pHQ Join by Skype for Business: https://us02web.zoom.us/skype/89726070316 CALL TO ORDER AND ROLL CALL Commission Members present were: Brenda Medcalf, Chair Darrell Debish Brian Daniel Martin Garza Sharon Goss Clinton Holtzendorf Michael Monaghan Brad Thomas Brian Varnell Susan Warwick Dee Marsh Jeff Shindler Commission Member absent was: Jake Adams, Vice Chair Staff, Consultants & Appointed/Elected Officials present Parks & Community Services Director Kelly Schmidt Communications Director Lisa Sullivan Founders Day Commission November 9, 2020 Regular Meeting Minutes Page 1 of 4 With a quorum of the Commission present, Chair Medcalf called the meeting to order at 6:39 pm. A motion was made by Commissioner Debish to approve the absence from the November 9, 2020 Founders Day Commissioners Regular Meeting for Commissioner Adams. Commissioner Garza seconded the motion which carried unanimously 11 to 0. PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission's consideration of that item. Citizens wishing to discuss matters not contained with in the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speaker are encouraged to sign in. Anyone may request a copy of the City's policy on presentation of citizens for the City Secretary. By low no action may be taken during Presentation of Citizens. No one spoke during Presentation of Citizens. MINUTES 1. Discuss and consider approval of the September 14, 2020 Founders Day Commission regular meeting minutes. A motion was made by Commissioner Monaghan to approve the September 14, 2020 Founders Day Commission Regular Meeting Minutes. Commissioner Debish seconded the motion which carried unanimously 11 to 0. BUSINESS 2. Discuss and consider approval of the selection of individuals for the Founders Day Commission Ballot submission regarding the Dripping Springs Chamber of Commerce 2021 Board of Directors Election; and authorization for Commissioner Brian Daniel to electronically submit the ballot. A motion was made by Commissioner Daniel that the Founders Day Commission casts its one vote for Glenn Wash for Treasurer of the Dripping Springs Chamber of Commerce. Commissioner Marsh seconded the motion which carried 10 to 1, with Commissioner Garza abstaining. A motion was made by Commissioner Daniel that the Founders Day Commission casts one vote for Martin Garza to be a member of the Board of Directors of the Dripping Springs Chamber of Commerce. Commissioner Debish seconded the motion which carried 10 to 1, with Commissioner Garza abstaining. A motion was made by Commissioner Marsh that the Founders Day Commission casts one vote for Denise Schroeder to be a member of the Board of Directors of the Dripping Springs Chamber of Commerce. Commissioner Monaghan seconded the motion which carried 10 to 1, with Commissioner Garza abstaining. Founders Day Commission November 9, 2020 Regular Meeting Minutes Page 2 of 4  3. Discuss and consider recommendation regarding the Appointment of one individual to the Founders Day Commission for an At-Large seat with a term ending June 30, 2022. This item will be tabled until the next meeting. The subcommittee of Commissioners Medcalf, Adams, Debish, Garza and Monaghan plans to interview the three applicants. STANDING COMMITTEE REPORTS 4. Site Plan Committee Commissioners Monaghan and Medcalf Plans for Founders Day 2021 if coronavirus is still with us will be discussed at the next meeting (December 14) after the Christmas on Mercer event on December 5. 5. Entertainment Committee Commissioners Thomas and Daniel Contracts with entertainers are on hold for now. 6. Carnival & Food Committee — No updates Commissioners Goss and Warwick 7. Arts & Crafts Committee — No updates Commissioner Monaghan 8. Parade Committee — No updates Commissioners Medcalf and Holtzendorf 9. Publicity Committee — No updates Commissioners Medcalf, Adams, Holtzendorf, Daniel, and Maggie Martin and Lisa Sullivan 10. Sanitation Committee — No updates Commissioner Garza 11. Sponsorship & Underwriting Committee — No updates Commissioners Adams, Debish, Daniel and Marsh, and Maggie Martin 12. Security Committee — No updates Commissioners Medcalf and Debish 13. Volunteer Committee — No updates Maggie Martin 14. Traffic & Parking Committee — No updates Commissioners Medcalf and Debish UPCOMING MEETINGS Founders Day Commission Meetings December 14, 2020 at 6:30 p.m. Founders Day Commission November 9, 2020 Regular Meeting Minutes Page 3 of 4  January 11, 2021 at 6:30 p.m. January 25, 2021 at 6:30 p.m. City Council Meetings November 10, 2020 at 6:00 p.m. November 17, 2020 at 6:00 p.m. December 8, 2020 at 6:00 p.m. ADJOURN A motion was made by Commissioner Garza to adjourn the meeting. Commissioner Daniel seconded the motion which carried unanimously 11 to 0. This regular adjourned at 7:18 pm. Susan Warwick, Secretary Founders Day Commission Founders Day Commission November 9, 2020 Regular Meeting Minutes Page 4 of 4