Emergency Management Commission Meeting
Special MeetingDripping Springs, TX · July 16, 2019
Minutes
Emergency Management Commission
Regular Meeting Minutes
July 16, 2019 at 12:00 p.m.
A Regular Meeting of the Emergency Management Commission was held Thursday, July 16, 2019 at 12:00
p.m. in the Council Chambers located in City Hall at 511 Mercer Street, Dripping Springs, Texas.
I. CALL TO ORDER AND ROLL CALL
Commission Members present were:
Bonnie Humphrey, Chair
Kay Allen
Roman Baligad
Scott Collard
Gordon DeWitte
Ron Hood
Mike Jones
Robert Lamb
Curt Marek
Dillon Polk
Amy Roedl
Commission Members absent were:
Bill Little, Vice Chair
With a quorum of the Commission present, Chair Humphrey called the meeting to order at 12:03 p.m.
II. PLEDGE OF ALLEGIANCE
Chair Humphrey led the Pledge of Allegiance to the Flag.
III. PRESENTATION OF CITIZENS
The floor is open for Citizens wishing to speak on items that are not on the posted agenda or do not
have a public hearing, and speakers are encouraged to sign in prior to speaking. Citizens wishing to
speak shall do so after being recognized by the Chair. The Chair may establish a time limit if
necessary. By law no action may be taken during Presentations of Citizens.
No one spoke during Presentation of Citizens.
IV. MINUTES
A. Discuss and consider approval of the June 20, 2019 Emergency Management
Commission regular meeting minutes.
Emergency Management Commission July 16, 2019
Regular Meeting Minutes Page 1 of 4
A motion was made by Commissioner Allen to approve the June 20, 2019 Emergency
Management Commission regular meeting minutes. Commission Collard seconded the
motion which carried unanimously 11 to 0.
V. BUSINESS
A. Public Hearing, consideration and approval of a Resolution of Support regarding the
Dripping Springs Middle School SRTS/TASA Safety and Connectivity Improvements
Project proposed funding application to be filed with TxDOT for pedestrian
improvements on Roger Hanks Parkway to connect Dripping Springs Middle School
to Dripping Springs High School.
1. Staff Report
Roman Baligad presented the staff report which is on file. Staff recommends approval of
the item.
2. Public Hearing
No one spoke during the Public Hearing.
3. Resolution
A motion was made by Commissioner Marek to approve the Resolution of Support
regarding the Dripping Springs Middle School SRTS/TASA Safety and Connectivity
Improvements Project proposed funding application to be filed with TxDOT for pedestrian
improvements on Roger Hanks Parkway to connect Dripping Springs Middle School to
Dripping Springs High School. Commissioner Allen seconded the motion which carried
unanimously 11 to 0.
Filed as Resolution No. 2019-EMC01.
B. Public Hearing, consideration and approval of a Resolution of Support regarding the
Rob Shelton Boulevard Gap Elimination and Connectivity Pedestrian Improvements
TASA Set Aside Program Project proposed funding application to be filed with
TxDOT for pedestrian improvements on Rob Shelton Boulevard from Sports Park
Road to Founders Memorial Park.
1. Staff Report
Roman Baligad presented the staff report which is on file. Staff recommends approval of
the item.
2. Public Hearing
No one spoke during the Public Hearing.
3. Resolution
Emergency Management Commission July 16, 2019
Regular Meeting Minutes Page 2 of 4
A motion was made by Commissioner Lamb to approve the Resolution of Support regarding
the Rob Shelton Boulevard Gap Elimination and Connectivity Pedestrian Improvements
TASA Set Aside Program Project proposed funding application to be filed with TxDOT for
pedestrian improvements on Rob Shelton Boulevard from Sports Park Road to Founders
Memorial Park. Commissioner Polk seconded the motion which carried 10 to 1, with
Commissioner Roedl opposed.
Commissioner Roedl expressed concerns that there are other paths and trails that, if
improved, would be of greater benefit to the community.
Filed as Resolution No. 2019-EMC02
C. Discuss and consider recommendation of approval regarding the Fiscal Year 2020
Emergency Management Budget.
A motion was made by Commissioner Collard to approve the proposed Fiscal Year 2020
Emergency Management Budget with the options for power generation if not completed in
2019 budget and option without power generation if that is completed in 2019.
Commissioner Lamb seconded the motion which carried unanimously 11 to 0.
VI. REPORTS AND STANDING ITEMS
The following reports relate to the planning and administration of the City's Emergency Management
Commission's Program. No Action to be Taken.
A. Emergency Management Coordinator Report
Roman Baligad presented the report. Currently he is working on the Budget, power
generation and routine items. Nothing new to report for this meeting.
B. Operations Committee
• ESD No. 6: increase in structure fires over prior years and normal patterns. The ESD
is currently finalizing its budget.
• ESD no. 1: currently looking to hire a new administrator.
• Precinct No. 4: concerns regarding Hwy 290 closures and alternate routes and would
like to see the City plan and try to accelerate alternate routes. The County will also
be holding a drill as the Dripping Springs Middle School July 23rd.
C. Planning Committee
• Hays County EMC Kharley Smith will be leaving the County to work for Statewide
Recovery. County Judge Becerra has appointed Chief of Staff Alex Villalobos as
County EMC. The Director of the Hays County Emergency Management office will
be filled by Justin McKinney.
D. Logistics Committee
1. Generator Subcommittee
Emergency Management Commission July 16, 2019
Regular Meeting Minutes Page 3 of 4
Roman Baligad provided an update and is expecting work on the first generator to be
complete July 19th and then bids can go out for electrical improvements for DSRP and City
Hall.
2. VOAD Committee
Commissioner Roedl provided an update stating that the May 2019 flood response is
complete and VOADs are continuing organizational meetings.
E. Finance Committee
No items to report.
F. Public Relations and Training Committee
• Finance class still pending scheduling
• Exercise will be pushed back to allow for committees and subcommittees to
complete current projects requisite to the exercise.
• Hays County planning annual exercise in November, and Region planning for
February – these months will be avoided.
• Preparedness Fair progress update for September.
• November training and exercises:
o Hays County counter measurers drill
o Table Top on the 18th in Kyle
o Wimberley High School exercise on the 25th
VII. UPCOMING MEETINGS
A. Emergency Management Commission Meetings
August 20, 2019 at 12:00 p.m.
September 17, 2019 at 12:00 p.m.
October 15, 2019 at 12:00 p.m.
B. City Council & BOA Meetings
August 13, 2019 at 6:00 p.m. (Workshop 6:00 p.m. / Regular Meeting 6:30 p.m.)
August 20, 2019 at 6:00 p.m.
September 10, 2019 at 6:00 p.m. (Workshop 6:00 p.m. / Regular Meeting 6:30 p.m.)
VIII. ADJOURN
A motion was made by Commissioner DeWitte to adjourn the meeting. Commissioner Polk seconded
the motion which carried unanimously 11 to 0.
This regular meeting adjourned at 1:21 p.m.
Emergency Management Commission July 16, 2019
Regular Meeting Minutes Page 4 of 4
Agenda
MABE Meeting Minutes February 23, 2016
In Attendance: Absent: Others In Attendance:
Rick Shaw Stephen Kalis John Larson
Mike Popow Jack Stuart
Darrell Gibble
Jose Colon
Floyd Jennelle
Charlotte Gehman
Joe Boldaz
Meeting called to order at 7:00p.
Meeting Minutes
Motion by Darrell to approve the Meeting Minutes of the January 26, 2015 Board Meeting. Second by
Floyd. Motion Approved.
Public Comment
None.
Correspondence
Joe Boldaz-Chester County Utility Mapping – Joe has been in discussions with Merle Stoltzfus about the water,
sewer and storm sewer mapping and whether any grants are available. Joe contacted Heather Martin at the
County who indicated there are no Grants available. Any unused future grant money could potentially be
used.
Treasurer’s Report
Sign Checks
Motion by Floyd to approve the Treasurer’s Report. Second by Mike. Motion Approved.
Admin Update
PIRMA Renewal/Coverage Review – Review of PIRMA policy. Charlotte will ask what would be covered if
MABE chose to insure the underground lines
Collections Update
Operator’s Report
Routine operations. Last month’s high rainfall continued to create operational difficulties. Exceedances were
noted for TSS and Ammonia due to the bacteria kill off and high flows reported in January. Solids carryover
effected heating system. Dave has been in contact with TVEC regarding the possible discharge of any toxic
substance but has not gotten a response, but will follow up. Reviewed Whitford’s chemical list and do not see
anything of concern.
Neutral Wire and Delay Relay – John has received a quote of $1,250.00 delay relay and Neutral wire, which
was 250.00 more than approved at the January meeting. Motion by Darrell to approve Eastern
Environmental quote of $1,250.00 to install a neutral wire and replace the delay relay. Second by Jose.
Motion approved.
Page 1 of 3
MABE Meeting Minutes February 23, 2016
Sink Repairs – John has not been able to get a hold of Eastern.
Door Repair – John has met with the door company, received a quote and forwarded everything to Main Pool
and Chemical.
Engineer’s Report
WWTP HVAC System – Joe questioned whether the delay to restart the system after an overflow had been
installed. John reported that this was included in the neutral wire replacement. Joe put in a few portable
heaters to keep the plant warm during the cold nights of February and feels that 1 - 5KW heater is all that is
needed to heat the building.
Plant Water Project – project is ready to go out to bid.
Lagoon Closure Project- HtP visited the site with their civil engineering sub-contractor. Joe presented a plan to
the Board and discussed regrading specific areas around the lagoon to improve the water flow. Joe is
suggesting clearing out specific areas and adding stone and raising the inlet along the southern boundary to
keep the inlet from clogging. This could be added to the grading work for the lagoon closure. The plan also
proposes a swale between the treatment plant and the existing lagoons to convey storm water through the
site and leaving the existing tree roots on the western edge of Lagoon 3 to grow back and stabilize the slope or
planting other types of trees. HtP and their subconsultant visited the sand filter building. Joe asked John to
verify there are no chemicals left. John will dispose of any extra chemicals and ask Maine Pool and Chemical if
they will remove the cage tank. Lagoon 2 and 3 are storing water again. Joe recommends having John
dewatering when the weather permits to keep the lagoons as dry as possible. John feels that can’t be started
until the ice thaws. If not, they can get a contractor to empty the lagoon with a larger pump. John estimates
30-40 days with our current pumps or approximately 6 hours with a larger pump. John will provide a quote for
set-up/breakdown and fuel cost of his 6 inch pump to Charlotte for Board approval. He will not charge a
rental fee.
Lagoon Closure Bid Documents – drawings and specs are nearly complete. Anticipates going to bid at the end
of March or beginning of April. Joe has agreed to all of Stephen’s recommended changes to the bid
documents. Motion by Mike to approve Hydraterra putting both Lagoon Closure projects out to bid.
Second by Floyd. Motion approved.
Chapter 94- John has submitted operational data, but some of it was not accessible. Joe has what he needs to
complete the report, but would like to be able to show the Board how Infiltration & Inflow is affecting the
treatment plant. Joe requested that John provide the Chapter 94 data information quarterly.
Tank Insulation – Joe suggested a couple of ideas to address the cold wastewater temperatures during the
winter. Covers on the tanks were very expensive, will create operational challenges and are not
recommended by the manufacturer. Piling fill around the tanks would provide sidewall insulation but will
create code issues and require that hand railing be installed around the perimeter of the tank. Creating a wind
break for the tanks was discussed and included operation problems associated with leafy liter into the tanks.
Joe shared some charts representing the pump run times and precipitation for North Chestnut St (Corbett)
pump station and the Treatment Plant. Joe feels the amount of inflow into the system during a snow melt is a
problem. He asked the Board to consider the impact of an additional 80,000 gpd from 34 degree surface
water and how this impacts the wastewater temperature. Joe also discussed the need to get a handle on the
I & I issues and shared a graph showing pump run times and precipitation measurements. Rick will ask
Page 2 of 3
MABE Meeting Minutes February 23, 2016
Stoltzfus if sewers were vacuum tested when installed in Summerfield. March and April are the best times to
check sewers based on typical rainfall. Joe estimated $6,000.00 engineering time to install dog bowls and
$10,000 for the supplies.
Solicitors Report
Tapping Fee Resolution- Stephen modified the tapping fee resolution meet the approved $6,000.00 rate.
Motion to approve Resolution 2016-1 Tapping Fee Resolution to raise the rate to Darrell. Second by Mike.
Motion Approved.
Old Business
CEFC Sewer Connection – Nothing to report.
Landscaping Quotes for 2016 – Rick will follow up with Dave on the status of landscaping quotes for the
Treatment Plant. Rick will review specifics with John to share with Dave.
Chemical Letters Responses – Discussed under Operator’s Report.
New Business
Conference Call Idea – Joe and Rick discussed having a conference call prior to the regular meeting to review
the activity of the month. This would include a draft agenda.
Meeting Adjourned: 8:30 p
Next regular meeting will be on March 29, 2015 at 7:00p at Borough Hall.
Respectfully Submitted by Charlotte Gehman
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