Emergency Management Commission Regular Meeting

EMERGENCY MANAGEMENT COMMISSION REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Thursday, October 15, 2020 at 12:00 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeting https://us02web.zoom.us/j/85687614870?pwd=ZVBJOERyb3VtVTlHQXdpWVBOWTJNUT09 Meeting ID: 856 8761 4870 Passcode: 035411 Dial Toll Free: 877 853 5257 US Toll-free 888 475 4499 US Toll-free Find your local number: https://us02web.zoom.us/u/kEyajdynX Join by Skype for Business: https://us02web.zoom.us/skype/85687614870 CALL TO ORDER AND ROLL CALL Commission Members present were: Bonnie Humphrey, Chair Bill Little, Vice Chair Kay Allen Roman Baligad Scott Collard Gordon DeWitte Ron Hood Mike Jones Dan O'Brien Curt Marek Dillon Polk Amy Roedl Commission Members absent were: Ron Hood Mike Jones Dan O’Brien Amy Roedl Emergency Management Commission October 15, 2020 Regular Meeting Minutes Page 1 of 4  Staff, Consultants & Appointed/Elected Officials Sherry Canady, Records Management Clerk April Harris-Allison, Council Member Place 4 With a quorum of the Commission present, Chair Humphrey called the meeting to order at 12:09 p.m. PLEDGE OF ALLEGIANCE Chair Humphrey led the Pledge of Allegiance to the Flag. PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. No one spoke during Presentation of Citizens. MINUTES 1. Discuss and consider approval of the September 18, 2020 Emergency Management Commission regular meeting minutes. A motion was made by Commissioner Collard to approve the September 18, 2020 Emergency Management Commission regular meeting minutes. Commissioner Marek seconded the motion which carried unanimously 8 to 0. BUSINESS 2. Discuss and consider approval of the Emergency Management Commission 2021 annual meeting calendar. A motion was made by Commissioner Marek to approve the Emergency Management Commission 2021 annual meeting calendar. Commissioner Collard seconded the motion and it was carried unanimously 8 to 0. STANDING COMMITTEE REPORTS 3. Emergency Management Coordinator Report Commissioner Baligad presented the report. Emergency Management Commission October 15, 2020 Regular Meeting Minutes Page 2 of 4  • Basic emergency plan and annexes were approved by Council on Oct.13th. It is a living document and changes can be made at any time. • Connex container located at old high school football stadium is available to store emergency supplies. • Covid-19 van will be at the Triangle Fri-Mon until they run out of tests. • Rodeo this weekend and Covid-19 guidelines will be implemented. • Voting on City property – 24 booths but not enough volunteers. 4. Operations Committee Report ESD No.6 – Commissioner Collard • Revising Covid-19 return to work plan. • Abbott test to be given to crew returning from California. • POD exercise on the 23rd at Middle School. Tabletop exercise on the 17th. • Red iron going up at Station 74. Final delivery of steel will be delivered Friday. • New drone in service with the ability to share feed. • New printer and software for badge updates. • Burn Ban possible next week. DSISD – Commissioner Marek • Most campuses at 75% capacity. • Received first shipment of 4 barrels of sanitizer from Titos. • Safety Audit Meeting held. Will work with Roman to resolve some issues. • Walnut expansion (?) Tiger Lane will become one way to the east • Covid case at Sycamore. No issues with games. • Concern of mental health issues –social and emotional– due to student having cabin fever. • Fire drills will continue once a month. 5. Planning Committee Report Commissioner DeWitte stated that documentation for the crank up antenna has been uploaded to Dropbox. It will go before the Ranch Committee in November 6. Logistics Committee Report a) Generator Subcommittee Waiting on work estimate from electrician. b) VOAD Subcommittee Chair Humphrey mentioned the need for mental health resources for the community. Items brought up were a location to house mental health officials, the need for security, HIPPA issues and privacy consideration for those using the facility. It was agreed that something was needed and should look in to this further. Emergency Management Commission October 15, 2020 Regular Meeting Minutes Page 3 of 4  7. Public Relations Committee Nothing to report. 8. Finance Committee Report Nothing to report. UPCOMING MEETINGS Emergency Management Commission Meetings November 19, 2020 at 12:00 p.m. December 17, 2020 at 12:00 p.m. City Council Meetings October 20, 2020 at 6:00 p.m. November 10, 2020 at 6:00 p.m. ADJOURN A motion was made by Vice Chair Little to adjourn the meeting. Commission Marek seconded the motion which carried unanimously 8 to 0. This regular meeting adjourned at 12:54 p.m. Emergency Management Commission October 15, 2020 Regular Meeting Minutes Page 4 of 4