Emergency Management Commission Regular Meeting

EMERGENCY MANAGEMENT COMMISSION REGULAR MEETING City of Dripping Springs Council Chambers, 511 Mercer St, Dripping Springs, TX Thursday, February 25, 2021 at 12:00 PM MINUTES MEETING SPECIFIC VIDEOCONFERENCE INFORMATION Join Zoom Meeting https://us02web.zoom.us/j/83972115991?pwd=QlcyOS9TNENHYWNZV05NVWtrUW5UQT09 Meeting ID: 839 7211 5991 Passcode: 046003 Dial Toll Free: 888 475 4499 US Toll-free 877 853 5257 US Toll-free Find your local number: https://us02web.zoom.us/u/kBbcapH8Z Join by Skype for Business: https://us02web.zoom.us/skype/83972115991 CALL TO ORDER AND ROLL CALL Commission Members present were: Bonnie Humphrey, Chair Bill Little, Vice Chair Kay Allen Roman Baligad Scott Collard Gordon DeWitte Ron Hood Mike Jones Doug Fowler Curt Marek Dillon Polk Staff, Consultants & Appointed/Elected Officials present were: Records Management Clerk Sherry Canady With a quorum of the Commission present, Chair Humphrey called the meeting to order at 12:04 p.m. Emergency Management Commission February 25, 2021 Regular Meeting Minutes Page 1 of 4 PLEDGE OF ALLEGIANCE Chair Humphrey led the Pledge of Allegiance to the Flag. PRESENTATION OF CITIZENS A member of the public who desires to address the Commission regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Commission’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Commission. It is the request of the Commission that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law, no action may be taken during Presentations of Citizens. No one spoke during Presentation of Citizens. MINUTES 1. Discuss and consider approval of the Emergency Management Commission regular meeting minutes. a) June 16, 2020 Minutes b) October 15, 2020 Minutes c) January 21, 2021 Minutes A motion was made by Commissioner Allen to approve the June 16, 2020, October 15, 2020 and January 21, 2021 Emergency Management Commission regular meeting minutes. Commissioner Hood seconded the motion which carried unanimously 11 to 0. BUSINESS 2. Discussion and possible action regarding the Emergency Management Commission recommendations for the Fiscal Year 2022 Budget. Chair Humphrey directed Commissioners to send their budget request to her and Roman Baligad for inclusion in the draft budget for discussion. STANDING COMMITTEE REPORTS 3. Emergency Management Coordinator Report Roman Baligad, Emergency Management Coordinator Weather Update • City Hall was closed due to road conditions or employees were working from home • City response – Roman and Bonnie utilized Web EOC Emergency Management Commission February 25, 2021 Regular Meeting Minutes Page 2 of 4  • Additional Web EOC training would be helpful • The Methodist Church served as a shelter. Chair Humphreys and Commissioner Little worked to get the shelter in place. Used the main church due to fireplace. • Mayor Foulds and Commissioner Fowler provided firewood at the church which allowed heat during rolling outages. Five families, a total of fifteen people stayed overnight. • Hays County donated 16 cots to the shelter • Commissioner Little was able to provide diesel fuel through JJ Kuentz • Hays County provided 140 gallons of water and HEB provided 288 bottles of water • City weather damage - Ranch Park received the brunt of the damage with busted pipes and broken fire alarm system. City Parks, Founders and Sportsplex had pipes burst. Damage at soccer field due to someone doing doughnuts on field and a light pole on Mercer St. knocked down due to icy streets COVID Update • Ranch Park hosted the Hays County vaccine clinic Monday and Tuesday. Monday was flawless but Tuesday posed major traffic issues due to social media posts saying there were extra vaccine doses and no appointment necessary. 4. Planning Committee Report – Noting to report at this time. 5. Operations Committee Report Commissioner Scott Collard reported on ESD 6: • Coordinated with ESD 1 to make sure all calls were triaged appropriately • Line down calls were passed onto PEC • Loss of communications building and had to move out. Due to down communications a firefighter assumed communication position by staying at the station for four days around the clock taking calls and listening to radio reports • 50% of sprinklers in buildings not working due to busted pipes and alarms are malfunctioning • Sent a team of tenders to Austin to assist with getting water to dialysis centers • Took large apparatus off road and used brush trucks, No damages to equipment or injuries to staff. Most equipment in service. Commissioner Doug Fowler reported on ESD 1: • Assisting ESD 6 • Challenges due to roads not accessible either due to steep icy roads or trees causing ambulances to not be able to go down the road. • Fuel issues – two units were rotating taking people to hospital in Austin. While there they could get fuel. • Lost a facility due to well freezing. Had to work out of facility on EMS Drive. • Call volume around 20 a day • Thanks to ESD 6 for their brush trucks that could get around • Incredible teamwork Commissioner Ron Hood reported on Pct 4 Constables Office: • Not as prepared as expected Emergency Management Commission February 25, 2021 Regular Meeting Minutes Page 3 of 4  • Officers not able to get to office due to feeder roads. Only two officers on the road, officers not able to get to office. Solution for future officers volunteer to stay at office overnight. • Call volume at sheriff’s office was off the chart the first two days. Commissioner Mike Jones reported on Hays County OES: • EOC was virtual • Generator worked but auto transfer switch did not transfer power to building. Emergency battery provided power for 5 hours. • Electric and water issues at Dispatch office caused them to evacuate. • Evacuated 85 seniors from Creek Side Village • Distributed water pallets to municipalities • $6.9 million grant available for rent and utility assistance • County may become the distributor of the COVID vaccine and allocate to the pharmacies to administer the shot. 6. Logistics Committee Report – Noting to report at this time. a) Generator Subcommittee b) VOAC Submcommittee 7. Public Relations Committee – Noting to report at this time. 8. Finance Committee Report– Noting to report at this time. UPCOMING MEETINGS Emergency Management Commission Meetings March 18, 2021 at 12:00 p.m. April 15, 2021 at 12:00 p.m. May 20, 2021 at 12:00 p.m. City Council Meetings March 9, 2021 at 6:00 p.m. March 16, 2021 at 6:00 p.m. ADJOURN Via unanimous consent, the Commission adjourned this regular meeting at 12:59 p.m. Emergency Management Commission February 25, 2021 Regular Meeting Minutes Page 4 of 4