Farmers Market Committee Meeting

MINUTES CITY OF DRIPPING SPRINGS FARMERS MARKET ASSOCIATION REGULAR MEETING Tuesday, September 9, 2014 City Hall 511 Mercer Street Dripping Springs, Texas I. MEETING CALLED TO ORDER AND ROLL CALL Chair Marianne Simmons calls the meeting to order at 10:05 am and takes roll call. All Board Members are present: Marianne Simmons, Chair; Kambra Bolch; Gouri Johannsen; Aubrey Munguia; Ralph Morren; and Jay Maffi. Also present are City Administrator Michelle Fischer, Market Manager Carolyn Hodges and Market Manager Stacy Qualls II. PRESENTATIONS BY CITIZENS No Presentations by citizens are given. A. Introduction of Market Manager Stacy Qualls-Stacy introduces herself to the Board. II. MINUTES A. Approval of Regular Meeting Minutes, August 12, 2014 Ralph Morren nd motioned to approved the minutes with the change the start time on to 10:05 am. 2 by Kambra Bolch. VOTE: 6-0. Motion passes. II. BUSINESS Discussion and Possible Action regarding: A. Vendor Applications 1. New Applications – Valley West – Ralph will inspect. 2. La Branza Farms – Stacy will inspect. 3. High Country Bison – Kambra to contact and explain our rules. Kambra motioned to approve Valley West Farms & La Branza Farms based on passing farm inspections. 2nd by Gouri. VOTE: 6 -0. Motion passes. A. Review of August & September Markets – August was slow due to summer vacations and low production in growing season. September – slight increase with back to school schedules. B. Vendor Checklist and Its Distribution – add reminder the official start time is 3 pm and no sale prior to 3 pm. C. Proposed Amendments to Market Rules & Regulations Including but not Limited to Clarification of Definitions, Regulations for Community Supported Agriculture (CSA) Distribution, and Revised Mission Statement – No action taken. Item tabled to next meeting. D. Fall Advertising Options 1. DS Outlook 2. KDRP 3. Other: Stacy & Carolyn will get quotes. A. Possible Nominees for Board Vacancies – No action taken. B. Ordinance No. 1550.4 - An Ordinance of the City of Dripping Springs Amending Volume 1, Article 5, Chapter 10, Subchapter A, of the Dripping Springs Code of Ordinances; Creating a Farmers Market Association & Establishing Regulations and Standards for Activities, Providing For a Board of Directors, and Criteria For Membership; Providing for the Following: Rules; Standards; Procedures; And Severability  C. Fiscal Year 2015 Budget Request – Safety concerns expressed to Michelle to convey to the Maintenance Director and Park & Recreation Commission regarding the decay of the bridge over the culvert and pot-holes in the parking lot of the Triangle. Board asks City to improve the bridge for safety and add base to the parking area where needed. D. E. Protocol for Farmers Market Administration and Inquiries – Michelle will convey protocol at the Staff meeting on Sept. 29th. F. Farm & Ranch Freedom Alliance Conference, September 15–16, 2014, Convention Center, Bastrop, Texas. Marianne motioned to support this event, 2nd by Ralph. VOTE: all in favor. Motion passes 6-0. VI. ANNOUNCEMENTS A. Regular City Council Meeting, Tuesday, September 9, 2014 at 7:00 p.m. B. Farmers Market Board Association Meeting, October 14, 2014 at 10:00 a.m. VII. ADJOURN – Marianne motions to close the meeting, 2nd by Ralph. VOTE: all in favor. Motion passes 6-0 and the meeting is adjourned at 12:25 pm.