Farmers Market Committee Meeting

City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, December 15,2015 at 10:00 PM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Aimee Mick Diana Black Teresa Strube Aubrey Munguia Claudia Oney Gary Gilstrap Market Managers: Stacy Quails II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. III. MINUTES A. Approval of Regular Meeting Minutes, October 13,2015 B. Approval of Regular Meeting Minutes, November 10,2015 IV. REPORTS A. Farmers Market Manager's Monthly Report Reportfrom the Market Manager to the Board regarding Farmers Market activities. B. Fiscal Year 2016 Budget Revenues and Expenses Monthly Report V. MARKET EVENTS PLANNING AND UPDATES Discussion andpossible action regarding: A. Farmers Market Calendar of Events B. Texas Department of Agriculture Healthy Living Grant Review and Final Report C. 2015 Holiday Market VI. MARKETING AND PUBLIC RELATIONS Discussion andpossible action regarding: A. Marketing and Public Relations Committee Report B. Proposed New Banner Designs C. Banner Variance Request D. Special Event (Day-of) Market Signs Update and Variance Request E. Comprehensive Sign Plan F. Insight Ad for 2016 VII. SPONSORSHIPS SUBCOMMITTEE REPORT Discussion andpossible action regarding: A. Proposed Sponsorship Flier and Levels B. Plan for Distribution of Fliers Page 1 of 2  VIII. RULES AND REGULATIONS SUBCOMMITTEE REPORT Discussion andpossible action regarding: A. Proposed Amendment to VII. Non-Compliance, Penalties and Appeals to Provide Clarification and to Revise Penalty Schedule B. Final Review of Rules and Regulations Revisions for Submission to City Council for Approval IX. OTHER BUSINESS Discussion andpossible action regarding: A. Review Vendor Applications B. Farmers Market Fee Schedule Revisions C. Authorization to Prepare and Submit Master Signage Plan and Variance Requests for Farmers Market Signage X. ANNOUNCEMENTS A. Regular Parks and Recreation Commission Meeting, January 11, 2016 at 6:00pm B. Regular Farmers Market Association Board Meeting, January 12, 2016 at 10:00am C. Regular City Council Meeting, January 12, 2016 at 7:00pm D. Regular Planning and Zoning Commission Meeting, January 26, 2016 at 7:00pm XL ADJOURN All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon's Texas Codes, Annotated. 1 certify that the above notice ofmeeting was posted at City ofDripping Springs CityHall and website, wwm>. citvofdrippinssDrinss. com on the 9"" ofDec, 2015 at 5 o 'clockPM. Kerri Craig, City ^cretary Thisfacility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725. Page 2 of 2  City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, December 15, 2015 at 10:00 PM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Aimee Mick Diana Black Teresa Strube Aubrey Munguia Claudia Oney Gary Gilstrap Market Managers: Stacy Qualls II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. III. MINUTES A. Approval of Regular Meeting Minutes, October 13, 2015 3 B. Approval of Regular Meeting Minutes, November 10, 2015 6 IV. REPORTS A. Farmers Market Manager's Monthly Report 9 Report from the Market Manager to the Board regarding Farmers Market activities. B. Fiscal Year 2016 Budget Revenues and Expenses Monthly Report 11 V. MARKET EVENTS PLANNING AND UPDATES Discussion and possible action regarding: A. Farmers Market Calendar of Events 12 B. Texas Department of Agriculture Healthy Living Grant Review and Final Report C. 2015 Holiday Market VI. MARKETING AND PUBLIC RELATIONS Discussion and possible action regarding: A. Marketing and Public Relations Committee Report B. Proposed New Banner Designs 17 C. Banner Variance Request D. Special Event (Day-of) Market Signs Update and Variance Request E. Comprehensive Sign Plan F. Insight Ad for 2016 VII. SPONSORSHIPS SUBCOMMITTEE REPORT Discussion and possible action regarding: A. Proposed Sponsorship Flier and Levels 20 B. Plan for Distribution of Fliers VIII. RULES AND REGULATIONS SUBCOMMITTEE REPORT Discussion and possible action regarding:  A. Proposed Amendment to VII. Non-Compliance, Penalties and Appeals to Provide Clarification and to Revise Penalty Schedule B. Final Review of Rules and Regulations Revisions for Submission to City Council for 22 Approval IX. OTHER BUSINESS Discussion and possible action regarding: A. Review Vendor Applications B. Farmers Market Fee Schedule Revisions 38 C. Authorization to Prepare and Submit Master Signage Plan and Variance Requests for Farmers Market Signage X. ANNOUNCEMENTS A. Regular Parks and Recreation Commission Meeting, January 11, 2016 at 6:00pm B. Regular Farmers Market Association Board Meeting, January 12, 2016 at 10:00am C. Regular City Council Meeting, January 12, 2016 at 7:00pm D. Regular Planning and Zoning Commission Meeting, January 26, 2016 at 7:00pm XI. ADJOURN All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon’s Texas Codes, Annotated. I certify that the above notice of meeting was posted at City of Dripping Springs City Hall and website, www.cityofdrippingsprings.com on the of , 2016 at o’clock __M. ____________________________________________ Kerri Craig, City Secretary This facility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725.  MEETING MINUTES City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, October 13, 2015 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Aimee Mick Diana Black Teresa Strube Aubrey Munguia Claudia Oney Gary Gilstrap Market Managers: Stacy Qualls The Regular Meeting of the City of Dripping Springs Farmers Market Association Board was called to order at 10:07AM, Tuesday, October 13, 2015 by Marianne Simmons, Chair. Roll call was taken and members present included, Teresa Strube, Gouri Johannsen, Claudia Oney and Aimee Mick, acting as secretary. Members absent were Gary Gilstrap. Diana Black joined the meeting at 10:10 and Aubrey Munguia joined the meeting at 10:48. Also present were Stacy Qualls, Market Manager. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. No citizens were present to make presentations. III. MINUTES A. Approval of Regular Meeting Minutes, September 8, 2015 A motion to approve the September 8, 2015, Regular Meeting minutes was made by Gouri Johannsen and seconded by Teresa Strube. VOTE: 6-for, 0-against, 2-absent. Motion passes. IV. REPORTS A. Farmers Market Manager's Monthly Report Report from the Market Manager to the Board regarding Farmers Market activities. The Farmers Market Manager’s Monthly Report was reviewed with no comments. B. Fiscal Year 2015 Final Budget Review The Fiscal Year 2015 Final Budget was reviewed with no comment C. Fiscal Year 2016 Budget Revenues and Expenses Monthly Report The Fiscal Year 2016 Budget Revenues and Expenses Monthly Report was reviewed. It was noted there is $100.00 included for training. Funds will be used for social media training. V. MARKET EVENTS PLANNING AND UPDATES Discussion and possible action regarding: A. 2016 Meeting Calendar B. Healthy Living Demonstration, October 21, 2015 C. National Food Day, October 24, 2015 1. Promotion of Healthy Living Demonstration Healthy Living Demonstrations will be promoted through www.foodday.org 2. Use of Resources 3  3. Social Media D. Holiday Market Schedule Confirmation The Market will be open on December 23, 2015. Claudia Oney and Diana Black will help with putting together gift baskets for shoppers to purchase and fill with market goods. Applications are being distributed for Holiday Vendors. Currently 2 applications have been approved. VI. MARKETING AND PUBLIC RELATIONS Discussion and possible action regarding: A. Marketing and Public Relations Committee Report The Marketing and Public Relations Committee report was provided and a discussion on a new banner was held. Diana Black will work on a basic layout with a short vs detailed version. B. Buy Fresh Buy Local Update and Use of Logo Buy Fresh Buy Local is up and running. C. New Farmers Market Logo Design There is no information on the New Farmers Market Logo Design. Marianne Simmons will follow up. D. Farmers Market Participation at the City of Dripping Springs Community Open House, Thursday, October 22nd, 5:00pm to 8:00pm, Dripping Springs Ranch Park The Dripping Springs Farmers Market will participate in the City of Dripping Springs Community Open House by having a table with some Board Members and distributing flyers. E. Improvement of Market Social Media Outreach 1. Social Media Training Classes for Market Manager with the Austin Community College Center for Non-Profit Studies See item IV.C. VII. SPONSORSHIPS SUBCOMMITTEE REPORT Discussion and possible action regarding: A. Proposed Sponsorship Levels and Benefits Discussion was held regarding the Proposed Sponsorship Levels and Benefits and changes were suggested. Gouri Johannsen will make proposed changes and bring back to the board for action. VIII. RULES AND REGULATIONS SUBCOMMITTEE REPORT Discussion and possible action regarding: A motion was made by Marianne Simmons and second by Teresa Strube to approve Item A and B as amended. VOTE: 7-for, 0-against, 1-absent. Motion passes. A. Proposed Amendment of II. Definitions to include Special Event Participant and Holiday Vendor Discussion was held and edits were recommended. Vote taken and passed. B. Proposed Amendment to III. Market Participation to provide clarification for Application Instructions Discussion was held and edits were recommended. Vote taken and passed. C. Proposed Amendment to VII. Non-Compliance, Penalties and Appeals to provide clarification for late arrival and early departure This item was tabled for further discussion. 4 IX. OTHER BUSINESS Discussion and possible action regarding: A. Farmers Market Association Board Contact List Board Contact list is included in packet. B. Revised Farmers Market Applications and Forms Application to disseminate information is final. Online Bio and entertainment registration will include Twitter and Instagram pages. Holiday vendor application will include same things asked of regular vendor, except inspections are waived. Approval can be made after edits are incorporated. C. Revised Farmers Market Fee Schedule After discussion including information provided by the City of Dripping Springs. The Board voted to submit the revised Farmers Market to the City Council for approval. The motion to recommend for approval by City council was made by Theresa Strube and second by Diana Black. VOTE: 7-for, 0-against, 1-absent. Motion passes. D. Non-Farmers Market Events Being Held at Veterans Memorial Park/The Triangle 1. Update on Parking Plan and Signage Needs for Event Customers and Farmers Market Vendors Vendors will park in City property across Mercer and up against the Veterans Hall building. E. Creation and Appointment of a Tomato Round-Up Subcommittee A motion was made by Marianne Simmons and seconded by Aimee Mick to create a Tomato Round-Up Subcommittee. VOTE: 7-for, 0-against, 1-absent. Motion passes. In addition a motion was made by Marianne Simmons and seconded by Aubrey Munguia to approve the Tomato Round-Up subcommittees’ recommendation of the date and new location. VOTE: 7-for, 0-against, 1-absent. Motion passes. 1. Approval of Date for the 2016 Tomato Round-Up, June 25, 2016 2. Approval of Proposed Location for the 2016 Tomato Round-Up (Veterans Memorial Park/The Triangle) 3. Proposed Tomato Round-Up Mission Statement A motion was made by Aimee Mick and seconded by Gouri Johannsen to approve the mission statement for the 2016 Tomato Round-Up. VOTE: 7-for, 0-against, 1-absent. Motion passes. X. ANNOUNCEMENTS A. Regular City Council Meeting, October 13, 2015 at 7:00pm B. Regular Parks & Recreation Commission Meeting, November 9, 2015, at 6:00pm C. Regular Farmers Market Association Board Meeting, November 10, 2015 at 10:00am XI. ADJOURN A motion was made by Gouri Johannsen and seconded by Theresa Strube to adjourn the Regular Meeting of the City of Dripping Springs Farmers Market Association at 12:50 PM. VOTE: 7-for, 0-against, 1-absent. Motion passes. 5  MEETING MINUTES City of Dripping Springs Farmers Market Association Board Meeting Agenda Tuesday, November 10, 2015 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Marianne Simmons - Chair Gouri Johannsen Aimee Mick Diana Black Teresa Strube Aubrey Munguia Claudia Oney Gary Gilstrap Market Manager: Stacy Qualls The Regular Meeting of the City of Dripping Springs Farmers Market Association Board was called to order at 10:02AM, Tuesday, November 10, 2015 by Marianne Simmons, Chair. Roll call was taken and members present included, Teresa Strube, Gouri Johannsen, Claudia Oney, Diana Black, Aubrey Munguia and Aimee Mick, acting as secretary. Members absent were Gary Gilstrap. Also present were Stacy Qualls, Market Manager. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. No citizens were present to make presentations. III. MINUTES A. Approval of Regular Meeting Minutes, October 13, 2015 Minutes from October 13, 2015 were not available. This item was tabled. IV. REPORTS A. Farmers Market Manager's Monthly Report Report from the Market Manager to the Board regarding Farmers Market activities. B. Fiscal Year 2016 Budget Revenues and Expenses Monthly Report V. MARKET EVENTS PLANNING AND UPDATES Discussion and possible action regarding: A. Healthy Living Demonstration, October 28, 2015 (Postponed from October 21, 2015) B. Healthy Living Demonstration, November 11, 2015 Weather may be a concern, but scheduled demonstration will contionue. C. Texas Department of Agriculture Healthy Living Grant Final Report (Deadline December 15, 2015) Grant is on track. D. Holiday Market Market will be open the Wednesday before Thanksgiving and the Wednesday before Christmas. E. 2016 Vendor Gathering and Orientation This item was tabled. VI. MARKETING AND PUBLIC RELATIONS Discussion and possible action regarding: 6  A. Marketing and Public Relations Committee Report Committee met. B. Buy Fresh Buy Local Update Buy Fresh Buy Local provided media kit and supplies. C. New Farmers Market Logo Design Designs were looked at and additional revision requested. D. Social Media Training Update This item was tabled. E. Proposed New Banner Designs Designs were discussed and will be submitted for samples to be created. F. Proposed Banner Locations Marianne will request a variance from City Council for placing of banner. G. Holiday Gift Basket Plan and Supplies Gift Baskets samples were reviewed. H. Special Event (Day of Market) Signage Update and Proposed Variance Request Vendors will be canvassed. VII. SPONSORSHIPS SUBCOMMITTEE REPORT Discussion and possible action regarding: A. Proposed Sponsorship Flier and Levels This item was tabled. B. Plan for Distribution of Fliers This item was tabled. VIII. RULES AND REGULATIONS SUBCOMMITTEE REPORT Discussion and possible action regarding: This item was tabled. A. Proposed Amendment to VII. Non-Compliance, Penalties and Appeals to Provide Clarification and to Revise Penalty Schedule B. Submission of Rules and Regulations Revisions to City Council for Approval IX. OTHER BUSINESS Discussion and possible action regarding: A. Review Vendor Applications 1. Family First Chiropractic A motion was made by Aimee Mick and second by Diana Black to approve First Family Chiropractic as a vendor. VOTE: 7-for, 0-against, 1-absent. Motion passes. 2. Epicure, Julio LLop Julio and Jerry made a presentation and explained they will open a new restaurant in Dripping Springs and will become a special vendor later in the year. A motion was made by Marianne Simmons and second by Aubrey Munguia to approve Epicure as a special event vendor. VOTE: 7-for, 0-against, 1-absent. Motion passes. B. Non-Farmers Market Events Being Held at Veterans Memorial Park/The Triangle 1. Frosty's Trees Event: Parking Plan and Signage Needs for Event Customers and Market Vendors Same parking for vendors as when pumpkins were there. 2. City Christmas Tree Installation and Implications for Market Layout Stacy will handel. 7  C. Final Review of Approved Farmers Market Fee Schedule and Submission to City Council for Approval This item was tabled. D. City of Dripping Springs Restructuring: Implications for the Dripping Springs Farmers Market City has new staff. E. New Municipal Officer Packet Review This packet was reviewed. F. Farmers Market Manager Job Description This item was tabled. X. ANNOUNCEMENTS A. Regular City Council Meeting, November 10, 2015 at 7:00pm B. Regular Parks & Recreation Commission Meeting, December 14, 2015, at 6:00pm C. Regular Farmers Market Association Board Meeting, December 8, 2015 at 10:00am XI. ADJOURN A motion was made by Teresa Strube and seconded by Aimee Mick to adjourn the Regular Meeting of the City of Dripping Springs Farmers Market Association at 11:55 PM. VOTE: 7-for, 0-against, 1-absent. Motion passes. 8  INTEROFFICE MEMORANDUM TO: CITY COUNCIL MICHELLE FISCHER, KERRI CRAIG FROM: STACY QUALLS, MARKET MANAGER SUBJECT: FARMERS MARKET UPDATE DATE: NOVEMBER 30, 2015 The Farmers Market is celebrating the season with our Holiday Markets running November 18th – December 23rd. We have invited more art and craft vendors for these special Markets. The holiday vendors include: Patsy’s Art – Jewelry, Drippin’ Jewels – Jewelry, Big Brazos Pecan Farm, and Summer Fish Studios – Handcrafted Wood Utensils. New regular vendors this month include:  Gourmet Body Treats, a New Braunfels based company that manufactures organic, cruelty- free, synthetic-free cosmetics.  Family First Chiropractic from Dripping Springs. A soon to be new restaurant in Dripping Springs named Epicure will be serving free samples at the Farmers Market for the next several weeks. Retired restaurateur Julio Llop and his partner describe their cooking style as international comfort food. They plan to use as many local ingredients as possible at their new restaurant located between Schlotzsky’s and TCBY in the strip mall across from HEB. Their participation in the Market will drum up excitement for their new restaurant (opening sometime in March) and show Farmers Market shoppers’ new ways to prepare market produce. The Farmers Market is selling three different sized baskets ($3, $5, & $7) for Host/Hostess gifts in an effort to raise money for the Farmers Market advertising and operating expenses. Shoppers can pick out their own produce and gifts to be artistically arranged in the baskets with the help of Master Gardener volunteers and DSFM Board members. 9  City of Dripping Springs Farmers Market Association Board 09/24/15 Title Name Term Exp Address City Zip Phone Numbers Email Address President Marianne Simmons 06/30/2016 1611 Creek Road Dripping 78620 Mob: 512-656-9332 marianne.dsfm@gmail.com Springs Hm: 512-858-1090 V. President Gouri Johannsen 06/30/2017 149 Running Water Way Austin 78737 Mob: 512-814-7742 gourijohannsen@gmail.com Secretary Aimee Mick 06/30/2016 P.O. Box 533 Dripping 78620 Mob: 512-663-7147 mickfamilyfarms@yahoo.com Springs Board Member Diana Black 06/30/2016 721 Madrone Ranch Trl Dripping 78620 Mob: 512-789-6671 Dianablack16@yahoo.com Springs Board Member Teresa Strube 06/30/2017 Dripping 78620 Mob: 512-423-4225 t.strubeds@gmail.com Springs Board Member Aubrey Munguia 06/30/2016 500 S. Lariat Circle Dripping 78620 Mob: 281-788-5938 aubreymunguia@gmail.com Springs Board Member Gary Gilstrap 06/30/2017 P.O. Box 1480 Johnson 78636 Mob: 830-868-2321 wine@texashillsvineyard.com City Board Member Claudia Oney 06/30/2017 1050 Hidden Hills Dr. Dripping 78620 Mob: 312-540-1900 claudiaoney@mac.com Springs Hm: 512-829-4133 Market Manager Stacy Qualls n/a 798 Hart Lane Dripping 78620 Mob: 512-633-1765 farmersmarket@cityofdrippingsprings.com Springs Interim Manager Carolyn Hodges n/a Mob: 512-738-2501 mkcarolynhodges@gmail.com 10 City Administrator Michelle Fischer n/a Dripping 512-858-4725 mfischer@cityofdrippingsprings.com Springs City Maintenance Robert Steepe n/a Austin 78737 Mob: 208-608-6520 rsteepe@cityofdrippingsprings.com Director City Secretary Kerri Craig n/a Dripping 78620 512-858-4725 kcraig@cityofdrippingsprings.com Springs Communications DeNae Lee n/a Austin 78737 512-858-4725 dlee@cityofdrippingsprings.com Coordinator City Treasurer Gina Gillis n/a Dripping 78620 512-858-4725 ggillis@cityofdrippingsprings.com Springs VFW Contact Gary Hale n/a Dripping 78620 512-858-5637 gphale@verizon.net Springs  Page: I City ofDripping Spripgs Fanners Maricet Income Statement For the Two MonthsEndingNovember30,2015 Current Month Cunrent Month Year to Date Year to Date Actual Budgrt Actual Revenues Tomato Store 0.00 $ 125.00 0.00 $ 250.00 FM Booth 1,945.00 1,468.75 3,750.00 2,937.50 FM A|qp Fee 120.00 83.33 220.00 166.66 Interest Income 5.86 0.00 11.67 0.00 Total Revenues 2,070.86 1,677.08 3,981.67 3354.16 Advertising Expoise 7730 100.00 195.00 200.00 FM Manager 950.00 73438 235030 1,468.76 FM Coordinator 455.00 56333 455.00 1,126.66 ChefDemo 125.00 41.67 200.00 83.34 Entmtainment and Activities 0.00 16.67 0.00 3334 Tmnato Festival 0.00 66.67 (50.00) 13334 Dues and Subsmptions Exp 0.00 18.75 0.00 37.50 SuppliesQcpense 30.45 16.67 193.10 3334 Total Expenses 1.637.95 1,558.14 J134330 3,116.28 Net Income 432.91 $ 118.94 $ 638.07 S 237.88 For Management PurposesOnly 11  2016 Weekly Calendar - US Holidays This Calendar is is fully editiable and ideal as a Printable calendar. Downloaded from WinCalendar.com WinCalendar Sunday Monday Tuesday Wednesday Thursday Friday Saturday Dec Notes 12/27/2015 12/28/2015 12/29/2015 12/30/2015 12/31/2015 1/1/2016 New Year's Day 1/2/2016 2015 Notes 1/3/2016 1/4/2016 1/5/2016 1/6/2016 Book Swap 1/7/2016 1/8/2016 1/9/2016 Renew Go Texan 1/31/16 Jerry Rivers Plan a float for Founder's 1/10/2016 1/11/2016 Human Trafficking Awareness 1/12/2016 1/13/2016 1/14/2016 1/15/2016 1/16/2016 Parade? AlexDormont Martin Luther King Jan 1/17/2016 1/18/2016 1/19/2016 1/20/2016 1/21/2016 1/22/2016 1/23/2016 2016 1/24/2016 Natl Belly Laugh Day 1/25/2016 1/26/2016 Australia Day 1/27/2016 1/28/2016 1/29/2016 1/30/2016 Dillon Havins 1/31/2016 2/1/2016 2/2/2016 Groundhog Day 2/3/2016 Book Swap 2/4/2016 2/5/2016 2/6/2016 12 Jerry Rivers Notes 2/7/2016 Super Bowl 2/8/2016 Chinese New Year 2/9/2016 2/10/2016 2/11/2016 2/12/2016 2/13/2016 Plan a float for Founder's AlexDormont Parade? 2/14/2016 Valentine's Day 2/15/2016 Presidents Day 2/16/2016 2/17/2016 2/18/2016 2/19/2016 2/20/2016 Feb 2016 2/21/2016 2/22/2016 2/23/2016 2/24/2016 2/25/2016 2/26/2016 2/27/2016 Dillon Havins 2/28/2016 2/29/2016 3/1/2016 3/2/2016 Book Swap 3/3/2016 3/4/2016 3/5/2016 Texas night Sky Festival 3pm Jerry Rivers Notes 3/6/2016 3/7/2016 3/8/2016 International Women's 3/9/2016 Day 3/10/2016 World Kidney Day 3/11/2016 3/12/2016 Promote Tomato Festival Spring during planting sales AlexDormont 3/13/2016 Daylight Saving Time 3/14/2016 Begins 3/15/2016 3/16/2016 3/17/2016 Saint Patrick's Day 3/18/2016 3/19/2016 Master Gardener Plant Sale Mar 2016 3/20/2016 Spring Begins 3/21/2016 3/22/2016 3/23/2016 3/24/2016 3/25/2016 Good Friday 3/26/2016  Mar 2016 WinCalendar Sunday Monday Tuesday Wednesday Thursday Friday Saturday Dillon Havins 3/27/2016 Easter 3/28/2016 3/29/2016 3/30/2016 3/31/2016 4/1/2016 April Fool's Day 4/2/2016 Notes 4/3/2016 4/4/2016 4/5/2016 4/6/2016 Book Swap 4/7/2016 World Health Day 4/8/2016 4/9/2016 Renew TX certified market Jerry Rivers 4/10/2016 4/11/2016 4/12/2016 4/13/2016 4/14/2016 4/15/2016 Tax Day (Taxes Due)4/16/2016 Apr AlexDormont 2016 4/17/2016 4/18/2016 4/19/2016 4/20/2016 4/21/2016 4/22/2016 Earth Day 4/23/2016 Founder's Day Festival Founder's Day Festval parade 4/24/2016 Founder's day festival4/25/2016 4/26/2016 4/27/2016 Administrative Professionals' 4/28/2016 Day 4/29/2016 Arbor Day 4/30/2016 Dillon Havins Notes 5/1/2016 5/2/2016 5/3/2016 5/4/2016 Book Swap 5/5/2016 Cinco De Mayo 5/6/2016 5/7/2016 Jerry Rivers 5/8/2016 Mother's Day 5/9/2016 5/10/2016 5/11/2016 5/12/2016 5/13/2016 5/14/2016 13 AlexDormont Armed Forces Day May 5/15/2016 5/16/2016 5/17/2016 5/18/2016 5/19/2016 5/20/2016 5/21/2016 2016 5/22/2016 5/23/2016 5/24/2016 5/25/2016 5/26/2016 5/27/2016 5/28/2016 Dillon Havins 5/29/2016 5/30/2016 Memorial Day 5/31/2016 6/1/2016 Book Swap 6/2/2016 6/3/2016 6/4/2016 Jerry Rivers Notes 6/5/2016 6/6/2016 6/7/2016 6/8/2016 6/9/2016 6/10/2016 6/11/2016 AlexDormont 6/12/2016 6/13/2016 6/14/2016 Flag Day 6/15/2016 6/16/2016 6/17/2016 6/18/2016 Jun 2016 6/19/2016 Father's Day 6/20/2016 Summer Solstice 6/21/2016 6/22/2016 6/23/2016 6/24/2016 6/25/2016 Tomato Round-Up Veteran's Memorial park Dillon Havins 10-1pm 6/26/2016 6/27/2016 6/28/2016 6/29/2016 6/30/2016 7/1/2016 Canada Day 7/2/2016  Jun 2016 WinCalendar Sunday Monday Tuesday Wednesday Thursday Friday Saturday 14  WinCalendar Sunday Monday Tuesday Wednesday Thursday Friday Saturday Notes 7/3/2016 7/4/2016 Independence Day 7/5/2016 7/6/2016 Book Swap 7/7/2016 7/8/2016 7/9/2016 Jerry Rivers 7/10/2016 7/11/2016 7/12/2016 7/13/2016 7/14/2016 7/15/2016 7/16/2016 AlexDormont Jul 7/17/2016 7/18/2016 7/19/2016 7/20/2016 7/21/2016 7/22/2016 7/23/2016 2016 7/24/2016 7/25/2016 7/26/2016 7/27/2016 7/28/2016 7/29/2016 7/30/2016 Dillon Havins 7/31/2016 8/1/2016 8/2/2016 8/3/2016 Book Swap 8/4/2016 8/5/2016 8/6/2016 Jerry Rivers Notes 8/7/2016 International Friendship Day 8/8/2016 8/9/2016 8/10/2016 8/11/2016 8/12/2016 8/13/2016 School Starts Aug. AlexDormont 8/14/2016 8/15/2016 8/16/2016 8/17/2016 8/18/2016 8/19/2016 8/20/2016 15 Aug 2016 8/21/2016 8/22/2016 8/23/2016 8/24/2016 8/25/2016 8/26/2016 8/27/2016 Dillon Havins 8/28/2016 8/29/2016 8/30/2016 8/31/2016 9/1/2016 9/2/2016 9/3/2016 Notes 9/4/2016 9/5/2016 Labor Day 9/6/2016 9/7/2016 Book Swap 9/8/2016 9/9/2016 9/10/2016 Master Gardener Plant Sale Jerry Rivers 9/11/2016 Patriot Day 9/12/2016 9/13/2016 9/14/2016 9/15/2016 9/16/2016 9/17/2016 Sep AlexDormont 2016 9/18/2016 9/19/2016 9/20/2016 9/21/2016 9/22/2016 Fall begins (Northern H.) 9/23/2016 9/24/2016 9/25/2016 9/26/2016 9/27/2016 9/28/2016 9/29/2016 9/30/2016 10/1/2016 Dillon Havins  WinCalendar Sunday Monday Tuesday Wednesday Thursday Friday Saturday Notes 10/2/2016 10/3/2016 10/4/2016 10/5/2016 Book Swap 10/6/2016 10/7/2016 10/8/2016 Pumpkin Patch at Corner Jerry Rivers Song Writer's Festival 10/9/2016 10/10/2016 Columbus Day 10/11/2016 10/12/2016 10/13/2016 10/14/2016 10/15/2016 Chili Cook-off AlexDormont Oct 10/16/2016 10/17/2016 10/18/2016 10/19/2016 10/20/2016 10/21/2016 10/22/2016 2016 10/23/2016 10/24/2016 United Nations Day 10/25/2016 10/26/2016 10/27/2016 10/28/2016 10/29/2016 Dillon Havins 10/30/2016 10/31/2016 Halloween 11/1/2016 11/2/2016 Book Swap 11/3/2016 11/4/2016 11/5/2016 jerry Rivers Notes 11/6/2016 Daylight Saving Time 11/7/2016 Ends 11/8/2016 Election Day 11/9/2016 11/10/2016 11/11/2016 Veterans' Day 11/12/2016 Empty Bowl Project AlexDormont 11/13/2016 11/14/2016 11/15/2016 11/16/2016 11/17/2016 Great American Smokeout 11/18/2016 11/19/2016 16 Nov 2016 11/20/2016 11/21/2016 11/22/2016 11/23/2016 11/24/2016 Thanksgiving Day 11/25/2016 11/26/2016 Dillon Havins 11/27/2016 11/28/2016 11/29/2016 11/30/2016 12/1/2016 World AIDS Day 12/2/2016 12/3/2016 Notes 12/4/2016 12/5/2016 12/6/2016 12/7/2016 Book Swap 12/8/2016 12/9/2016 12/10/2016 Human Rights Day Frosty's trees at corner Jerry Rivers 12/11/2016 12/12/2016 12/13/2016 12/14/2016 12/15/2016 12/16/2016 12/17/2016 Dec AlexDormont 2016 12/18/2016 12/19/2016 12/20/2016 12/21/2016 Winter Solstice (Northern) 12/22/2016 12/23/2016 12/24/2016 12/25/2016 Christmas 12/26/2016 12/27/2016 12/28/2016 12/29/2016 12/30/2016 12/31/2016 Dillon Havins More Calendars from WinCalendar: 2016 Holiday Calendar 2017 Holiday Calendar Holiday Calendar  HOME OF DRIPPING SPRINGS FARMERS MARKET E DNESD W A YS 3 -7 HOME OF DRIPPING SPRINGS FARMERS MARKET E DNESD W A YS 3 -7 17  HOME OF DRIPPING SPRINGS FARMERS MARKET E DNESD W A YS 3 -7 HOME OF DRIPPING SPRINGS FARMERS MARKET E DNESD W A YS 3 -7 18  HOME OF DRIPPING SPRINGS FARMERS MARKET E DNESD W A YS 3 -7 HOME OF DRIPPING SPRINGS FARMERS MARKET E DNESD W A YS 3 -7 19  Support the Dripping Springs Farmers Market The Dripping Springs Farmers Market (DSFM) is a year-round market that provides a community gathering place for local farmers, value-added producers, and local artisans to sell a variety of fresh agriculture related products directly to the consumer. The Market also hosts a wide range of nutritional and healthy-living programs, chef demos, live music, community service and non-profit booths, and family and youth activities. Your contributions will be used to support these activities, increase community outreach, and make much needed facility improvements. Be a Sponsor of the DS Farmers Market MARKET FACTS DSFM has several levels of Market sponsorship to choose from, • Sponsored by the City of general level to special events sponsorships. Details of these opportunities are found on the back of this informational sheet. Dripping Springs and run by a volunteer board Volunteer Opportunities • Host of the annual Tomato Round-Up in June Another way to support the Market is with your time. DSFM has plenty of work for volunteers to help with organizing events, paperwork, writing • Member of Central Texas grant proposals, outreach, etc. If you are interested in donating your "Buy Fresh Buy Local" time and skills, please contact us today. • Member of TDA's GO Please note: Sponsorships are subject to approval of the Market Board. TEXAN program • In 8th year of operation • Track record of steady growth in both consumers and vendors ADVERTISING • Weekly e-newsletter reaches 500 subscribers • Facebook Page has 2200+ Wednesdays 3-7PM "Likes" and is growing RR12/Hwy290 • Regular ads and announcements in local farmersmarket@cityofdrippingsprings.com www.cityofdrippingsprings.com Radio and publications • Frequent mention in Local Facebook groups and community pages. Beekeeping Demo by Bill Paige 20  Please check the following sponsorship opportunities that interest you and send the completed form along with your check (if applicable) to: Dripping Springs Farmers Market City of Dripping Springs P.O. Box 384 Dripping Springs, Texas 78620 I WOULD LIKE TO SUPPORT THE FARMERS MARKET IN THE FOLLOWING WAY General Levels of Sponsorship Sustaining Sponsor - $500 • Sponsor name and logo included in the email newsletter, on the Market website and the Facebook site for one Market year. • Name on Welcome Board at Market for entire Market year. • Sponsor name announced by the MC at every Market during that entire Market year. Supporting Sponsor - $200 • Sponsor name and logo included in the email newsletter, on the Market website and the Facebook site for four months (or 17 times) • Name on Welcome Board at Market for four months • Sponsor name announced by the MC at every Market during those four months. Friend of the market - $50 • Sponsor name and logo included in email newsletter and on the Market m website and Facebook site for one month (or 4 times) • Name on Welcome Board at Market for one month • Sponsor name announced by the MC at every Market during that month. Special Event Sponsorships If you are interested in sponsoring a particular event (chef demos, youth and educational activities, etc.) hosted by our Market, we have the following levels of sponsorship: Exclusive sponsorship of an event - $500 • Sponsor name and logo included in all the event advertising material (may include event flyers, print and radio advertising, Market newsletter, website, and Facebook). • Announcement of support and thank you for sponsorship prior to and during event • Booth space at the Market on the day of the event. Co-Sponsorship of an event - $250 • Sponsor name and logo included in all the event advertising material (may include event flyers, print and radio advertising, Market newsletter, website, and Facebook). • Announcement of support and thank you for sponsorship prior to and during event. I would like to donate $_______________ to DSFM I would like to volunteer at DSFM Contact Name:_____________________________________________ Phone:__________________ Business Name:____________________________________________________________________ Street Address:_________________________________ City:_______________________________ Email:___________________________________ Website:________________________________ If you have questions, contact our Market Manager at (512) 858-4725 21  Rules and Regulations for Market Operations Amendments proposed 12/7/15 I. Introduction The City of Dripping Springs believes that local agriculture is essential to the region’s economy and is committed to making economic and educational connections between residents and local agricultural producers through the Dripping Springs Farmers’ Market (the “Market”). The Market is a Texas Department of Agriculture certified farmers’ market and operates in accordance with all city, county, state and federal laws, for the benefit of Vendors and customers alike. The Mission of the Market is to provide a community gathering place where: Local agricultural and value-added product producers sell a variety of fresh agricultural and related products directly to the consumer; Consumers may learn the uses and benefits of quality, locally grown or prepared food products and access local services and hand-made crafts as provided in the Market’s rules. The purpose of these rules is to govern the operation, administration and management of the Market. In issuing rules, we hope to ensure the smooth operation of the Market. II. Definitions Approved Product/Service: a product or service that has been approved for sale or advertisement by the Market Board or the Market Manager and that furthers the Market’s mission Agent: a representative of a Producer who is authorized by the Producer to sell for the Producer at the Market. Page 1 of 16 22 Board of Directors (or Board): the Dripping Springs Farmers Market Voluntary Board of Directors. Booth Space: 10’ x 10’ space. Craft Vendor: a person who creates a hand-made craft to sell at the Market. Holiday Vendor: Market vendors who participate in the market during the November to December period. Local Product: any product grown or produced within 150 miles of downtown Dripping Springs. Market Manager: The City of Dripping Springs employee(s) designated, contracted or appointed by the City Administrator to supervise the operations of the Market. Producer: a person who produces any item outlined in section VI A, “What Can Be Sold.” Service Provider: a person or organization providing a service for hire or advertising a product for sale. Special Event Participant: is a for-profit or non-profit individual or organization desiring to participate in the market on a limited basis for the purpose of providing a demonstration, presentation, educational information, promotion, or to sell an item. Value-Added Product: an item made from a raw agricultural product to which some value has been added through preparing, cooking, blending, packaging, or other method. Such item may be edible, like jalapeno jelly, or inedible, like a wreath from dried okra pods. Vendor: an approved seller at the Market. III. Market Participation Instructions Participation in the Market is by application only. The Board has primary responsibility to coordinate Market participation. The Board has delegated authority to the Market Manager as outlined in these Rules and Regulations. A. Vendor Participation. Page 2 of 16 23  The emphasis of the Market is on farm products and prepared foods, and priority will be given to those Vendors for admission to the Market.  Vendors are Participants Who May Sell, and include:  Farmers, Ranchers, Fishers  Value Added Producers  Ready-to-eat Producers and Bakers  Artists a n d Craftspeople  Service Providers  Special Event Participants The emphasis of the Market is on farm products and prepared foods, and priority will be given to those Vendors for admission to the Market.  To become a Vendor at the Market, an applicant must: (a) Grow or produce a product, or offer a service that: (i) is within a 150 mile radius of downtown Dripping Springs; and (ii) furthers the mission of the Market. (b) Submit the a appropriate Vendor application and receive approval before attending selling at the Market as a vendor; (c) Sign the Important Market Rules (d) Submit an annual non-refundable fee;  Allow approved representatives of the Market to inspect your operation, if applicable. Vendor Application (a) Potential Vendors, after reviewing the Rules and Regulations, must submit the completed, signed application and fee and required support materials to the Market Manager. The application for a new Vendor must be submitted prior to starting at the Page 3 of 16 24  Market. (b) The Board will review applications for compliance with Market Rules and Regulations and determine the appropriateness of the applicant’s participation based on: Compliance with the mission of the Market; The ongoing need for Market growth; Perceived or expressed customer demand; Current supply of identical or similar products; The Producer’s history with the Market; and Current Market conditions. The Board has delegated authority to the Market Manager to review, under the stated criteria, applications requiring action before its next scheduled meeting. The Board retains final authority for all actions regarding applications. Applications will be approved or denied based on the criteria set forth above. The Board may also approve or deny individual products on an application, in which case the Vendor may sell only the approved products. The Market Manager maintains wait lists for the Market. The Market Manager selects approved producers from the wait list. B. Other Attendees wishing to Disseminate Information To ensure that the Market remains an enjoyable, safe public arena, to maintain the peace and order of the Market, and to ensure that the mission of the Market is not hindered, those who attend the Market and plan to disseminate information that is not in the furtherance of the mission of the Market must: Disseminate the information from an area designated by the Market Manager; Refrain from directly approaching any individual; Not impede pedestrian or vehicular traffic, or unreasonably disrupt regular or authorized activities of the Market; Conduct activities at a volume which does not unreasonably disrupt the normal operations of the Market; and Complete an Application to Ddisseminate Iinformation, which must be completed at least Page 4 of 16 25  one week prior to the next Market date. IV. Fees Vendors must comply with the fee structure outlined in the current application found at www.cityofdrippingsprings.com V. General Rules A. What Can Be Sold 1. Edible Vegetation Products.  products allowed for sale include:  any vegetable grown by the Vendor from seeds, sets, or seedlings;  any fruits, nuts or berries grown by the seller from trees, bushes, or vines on the Vendor’s property;  any plant grown by the Vendor from seed, seedling, transplant or cutting;  bulbs propagated by the Vendor;  nuts harvested from the Vendor’s trees (shelled or unshelled);  sprouted seeds and grains; and  mushrooms produced and cultivated by the Vendor. 2. Animal Products. Products allowed for sale include:  meat including meat from: cattle, poultry, fowl, sheep, and fish;  dairy products; eggs; and  honey produced by the Vendor’s bees. Fish permissible for sale may include wild or aquaponically harvested fish or seafood that is sold fresh or frozen. Vendors selling meat must have raised/grown it themselves on their farm. 3. Flowers and Nursery Products Vendors are permitted to sell plants and trees, fresh and dried flowers, herbs and decorative vegetation grown or legally gathered by themselves. Purchased nursery stock must be repotted and grown for a minimum of two weeks before being sold. The potted products must be fully rooted in order to be sold. Page 5 of 16 26 4. Value-Added Products Value Added products are items made from a raw agricultural products to which some value has been added through preparing, cooking, blending, packaging, or other similar method. Such items may be edible, like jalapeno jelly, or inedible, like a wreath from dried okra pods. The following Value-Added Products may be sold:  dried herbs;  spices;  beans;  grains;  shelled nuts from Vendor’s trees, including those, which have been salted, roasted, or flavored;  dried flower arrangements and wreaths that are produced solely by the Vendor;  jams;  preserves;  vinegars;  salsas;  pestos;  oils;  tofu products that are produced in the 150-mile area but do not have predominantly local product ingredients;  select baked goods that are baked by the Vendor;  herbal products including salves, lotions, soaps, teas, etc.; and  other products consistent with the mission and goals of the DSFM. When possible, it is encouraged that the producer make these products with locally grown, or Texas ingredients. Preference will be given to products that contain local ingredients. Products should have as much local and Texas grown and produced ingredients in them as possible. 5. Ready-to-Eat Products Ready-to-eat products will be selected by the Board taking into account the number of similar products already at the Market and the ability of the Vendor to supply the product to the consumers. All menus must be clearly marked as to price and type. 6. Crafts Vendors of crafts must comply with the following rules:  All crafts offered for sale must be handmade; and  Any craft or artwork sold must be the work of the Vendor. 7. Educational, product-related, and promotional materials and merchandise Page 6 of 16 27   Approved Vendors may sell product-related merchandise upon authorization from the Board. Such items must complement application approved products and may include culinary utensils, gardening items, product dispensers and shopping baskets that may be directly used with Vendors’ grown or handmade items. For instance, a soap Vendor may sell soap dishes.  Any approved Vendor at the Market may also sell books/booklets/other printed material that they have authored so long as such materials meet the Board’s approval as educational material.  Chefs and other special event participants may sell books that they have authored or other merchandise after Board approval.  Vendors may sell promotional materials such as t-shirts, aprons, hats, etc. only if the merchandise is promoting their Market-related operation.  The Board may sell Market-related merchandise. 8. Services. Services may be sold and/or advertised for sale if they are determined by the Market Board to be aligned with the Market’s mission. B. Products from outside of the 150-mile range from the Market In the instance where an agricultural product, or a rare specialty product, is produced outside of the 150-mile range of the Market’s defined boundary for Vendors, the 150-mile eligibility may be waived. A particular product will be considered if it is not in competition with what is currently being provided at the Market from those Vendors within the 150- mile range. The product must be grown, raised, produced, captured or harvested within the state of Texas. The potential Vendors in this category still need to fulfill the other criteria of growing or producing what they sell, completing the, allowing inspection, and paying appropriate fees. The applicants must be approved by the Board. C. Permits & Licenses All Vendors must obtain any and all required permits and licenses required by the State of Texas and Hays County to sell each product. Knowledge and receipt of the required permits and licenses is the responsibility of the Vendor. The Market is not responsible for any Vendors who sell products at the Market without first receiving the required permits and licenses. D. Inspections All Vendors must agree to and assist in the inspection of their operations by representatives of the Market at any time and multiple times if necessary. All Vendors agree to comply with the inspection policies outlined www.cityofdrippingsprings.com . Page 7 of 16 28 E. Reselling Vendors may only sell produce and animal products that they have grown or raised. Reselling of products grown or produced by others is NOT permitted unless: A complete Vendor application has been filed by the Producer and approved by the Board or Market Manager; The application fee has been paid; The Producer has designated another current Vendor in good standing to sell the products; The products are clearly labeled as to which Vendor produced them. Any Producer who is found in violation of the reselling rule will be subject to penalties spelled out in section V.II.A of the Market Rules & Regulations. F. Insured/Indemnity Agreement As a condition of selling, all Vendors are required to either a) name the City as an additional insured on their general product liability policy or b) sign the attached Indemnity Agreement. By applying to sell at the Market, the Vendor is agreeing to these conditions. G. Sales Tax Identification Number All Vendors who collect sales and use tax must possess a valid Sales Tax Identification Number issued by the State of Texas. H. Live Animals No live animals may be sold or given away at the Market. I. Product Approval Prior to Sales All products offered for sale at the Market must be listed on the Vendor’s application and approved for sale prior to each Vendor offering for sale. Current Market Vendors who wish to introduce a new product that is not listed on the originally approved application must notify the Market Manager in writing of the new product with a complete description prior and must receive approval prior to offering the product for sale. The Market Manager has the authority to approve new product or submit to the Board for approval. The Board or Market Manager may reject a product that does not fit within the mission of the Market. J. Dumping The policy of the Market is to prevent “dumping” of any given crop that is overabundant in the Market. Page 8 of 16 29  Dumping is the sale or likely sale of goods at less than fair value (LTFV). Because dumping has an actual and potential negative effect on the development and existing production of farmers, on the economic return on investment that is anticipated by farmers, and also carries with it potential declines in sales and profits, dumping is prohibited at the Market. It will be determined on a case by case basis by the Market Manager, with input by the Board, if dumping is occurring and the Vendor will be asked to cease the selling of goods at less than fair value and to readjust their prices to what is considered normal value at that time in the Market for that particular crop (especially a price that is above the cost of production). K. Honest Product Representation All Vendors must represent their products in an honest manner, whether written or verbal. L. Quality Control All Vendors will be subject to inspection by the Market Manager prior to selling. Vendors will be asked to give refunds to customers that are dissatisfied with products they have purchased. Vendors will be asked to remove certain products from their displays if deemed inappropriate by the Market Manager. M. Organic Labeling All items sold as organic must meet the requirements of the National Organic Program. Vendors of organic items must have a copy of their certification on file with the Market Manager as well as with them when selling at the Market. Only certified organic growers may display signs using the words “certified organic.” Other producers that are not certified organic are welcome to inform consumers about their growing practices. N. Scales All agricultural products sold by weight shall be weighed by an approved, tested and sealed scale. The weighing device must be positioned so that the weight is visible to the customer. O. Prepackaging All closed consumer containers shall be labeled with the following: quantity or weight of the contents, the name and address of the producer and a list of all the ingredients, with the highest proportion ingredients listed first in descending order. P. Food Safety The Vendor must meet all requirements of City, County, State and Federal health authorities. VI. Market Operations A. Market Schedule 1. The Market Schedule – Season, Hours and Location are determined by the Board. The Page 9 of 16 30  schedule will be maintained on the Market website and fliers. 2. OTHER MARKETS (and/or FARMSTANDS that are established by Board): Vendors will be notified of these markets, seasons, times, etc. by separate correspondence. The rules and regulations of the Main Market apply to all markets in the Dripping Springs Farmers’ Market Association. 3. Duration of Market Vendor Admission:  Admission is on a year-by-year basis, as determined by the Market Board. There will be an annual re-evaluation of every Market participant.  Market participants will be notified of invitation or exclusion in the next succeeding year. However, the Market Management may give earlier notification to any Market participant if it is decided at any earlier date that this participant will not be invited to return. B. Opening Bell 1. All Vendors must wait for the opening bell to commence sales to the public. Vendors may begin selling prior to the official opening hour, only at the Market Manager’s discretion. 2. Exceptions: Vendors may: Prepare Community Supported Agriculture shares for pick up at the Market; Set aside a restaurant or commercial order for pick up at the Market; Sell products to another producer or the producers’ employees 15 minutes prior to the opening. Pre-bag a set amount of produce, e.g. 1 pound bags of tomatoes, but not assign the bags to any particular person prior to the bell; and Sell to people using wheelchairs, walkers or other means of facilitating their travel through the Market fifteen minutes before the bell. C. Booths 1. The vending booth spaces are 10’ wide and 10’ deep. This space is the working area, where tables and produce displays will be set up for the customers. 2. There will be a designated truck vending area for Vendors (i.e. food trailers) that require to sell from their trucks. D. Safety around Selling Area 1. Tents, signs and posts must be adequately tied and weighted down. Under adverse weather conditions vendors should put up and take down tents with a minimum of two people. Tables and products must not encroach upon customer aisles. A pre-determined fire lane must be maintained. Product space must occur from assigned space only, not in the customer aisle. Page 10 of 16 31  2. Vehicles must be kept within assigned Vendor parking spaces. The loading and unloading zone should not be used for Vendor parking. E. Professional Manner All Vendors must conduct themselves in a courteous and professional manner at all times, including during set-up, sales and break down. Vendors must treat customers, staff and volunteers of Board and fellow Vendors with respect and refrain from the use of profanity. F. Noise No loud, aggressive promotion is allowed. G. Smoking No smoking is allowed at the Market. H. Illegal Drugs No consumption of illegal drugs is allowed on site during Market hours, including set up and breakdown. I. Pets Leashed dogs are allowed at the Market. Seeing-eye dogs or living assistance dogs are also allowed. J. Reservations and Cancellations Customers expect consistency in what products are offered at the Market, as do other Vendors. All Vendors have a responsibility to participate fully in the Market. For that reason, all Vendors are expected to attend each Market. Vendors must notify the Market Manager prior to the Market day that they are not attending for a planned absence. Vendors who arrange an absence will not be levied a fine or penalty. Vendors are responsible for booth fee(s) unless prior arrangements are made for absence(s). The Market Management assigns spaces for the Vendors. K. Early Departure Vendors are expected to stay for the entire Market duration. If a Vendor absolutely needs to leave, he/she is required to notify the Market Manager and a decision will be made at that time if a safe departure is feasible. If leaving, the Vendor must be escorted from the Market by the Manager or other staff. L. Departure All Vendors must vacate the street and park vending areas within one hour after the Market. M. Cleanliness and Cleanup Page 11 of 16 32  All food must be stored and displayed in a clean and sanitary condition. Every booth selling ready- to-eat or prepared food shall have a clean trash box in front of their booths for public use. All Vendors are required to clean up their own produce refuse, packaging material and any debris in their booth and selling area in a timely manner. During the Market hours, Vendors must continuously monitor the debris around their selling area and pick up any trash and keep their area clean. N. Weather Vendors should be prepared for all types of weather, including cover for rain or sun and weights for winds. No refunds or decrease in booth fees will be given because of inclement weather or lack of business due to the weather. Market reserves right to cancel due to dangerous weather conditions (e.g., high winds, hail, lightning). O. Participation Market reserves right to cancel Market if less than required minimum of Vendors are participating. VII. Non Compliance, Penalties and Appeals A. Violations Violations of Market rules may will result in the following disciplinary actions by the Market Manager. These actions are only for the season in question. Any offense will be reviewed by the Market Manager Board for possible expulsion from the Market or assessment of a $15 fine per violation. Violation 1st Offense 2nd Offense 3rd Offense 4th Offense 5th Offense No show Booth Fee Booth Fee Possible without Assessed Assessed Market notification to Expulsion cancel Selling Verbal Written $15 fine $25 fine $35 fine and products that Warning Warning possible are not pre- Market approved by expulsion management Failure to tie Verbal Written $15 fine $25 fine $35 fine and down and Warning Warning possible secure tents, Market shades and expulsion posts Page 12 of 16 33 Required Verbal Written $15 fine $25 fine $35 fine and permits and/or Warning Warning possible certifications Market not on hand. expulsion Page 13 of 16 34 Non- Verbal Written $15 fine $25 fine $35 fine and compliance Warning Warning possible with local Market health dept. expulsion regulations Arriving late Verbal Written $15 fine $25 fine $35 fine and or leaving Warning Warning possible prior to Market approved expulsion departure time without approval Parking Verbal Written $15 fine $25 fine $35 fine and violation Warning Warning possible Market expulsion Any other Verbal Written $15 fine $25 fine $35 fine and violation of Warning Warning possible the Market Market Rules expulsion B. Reselling at the Market Reselling of products grown or produced by others is NOT permitted unless a Vendor has been appointed as an Agent for another Producer (see V E). Written notice – The Market will send written notice to any Vendor that is under investigation for reselling. Vendors under investigation may continue to sell at the Market without the products in question. Representatives of the Market may inspect the farm of any Vendor under investigation. If the Market Manager determines that any Vendor has violated the restriction against reselling at the Market, the Market Manager in its sole discretion may (i) impose a fine of $25 against such Vendor and (ii) expel such Vendor from the Market. If the Market receives written notice from any Vendor complaining that another Vendor is reselling, the Market shall initiate an investigation into such complaint. If the complaint results in a false claim, the claimant will pay $25 to help recoup the cost of the farm inspection. Page 14 of 16 35 C. Fines Fines that are levied must be paid prior to re-entering the Market for selling. D. Appeals Any Vendor aggrieved by the Market Manager’s decision may appeal for review by the Board. An oral request for review must be followed up immediately by a written request. The Board of Directors may refuse or agree to review, and may uphold, modify, or vacate a Manager’s decision. They must respond to the Vendor within two weeks of their intent to review or not review and they must make a decision in writing within three (3) weeks of the appeal. The decision shall be final. VII. Governance of the Market A. Market Board 1. The Board governs the Market, with input from the City. 2. The Market Board will visit and inspect vendors' production and operations, if necessary. 3. The Board will promote the Market through paid and free media outlets and media including public service announcements, media sponsorships and media relations, merchandising and special events. B. Market Manager 1. The Market Manager shall manage the Market and oversee its operating Rules and Regulations. 2. The Market Manager assigns Vendors to their booth spaces. 3. The Market Manager is appointed by the City Administrator. 4. The Market Manager maintains order at the Market. 5. The Market Manager and staff, with volunteers, will set up the market signs, tents and other necessary equipment. 6. The Market Manager ensures the smooth placement of all Market participants in their assigned booth areas or other locations. 7. The Market Manager and staff coordinate the efforts of the volunteers and supporters of the Market who participate in Market educational and entertainment activities including the chef’s demonstrations, the information booth, Market tours, children’s activities, music, and programming during off-market hours. The Market Manager will maintain Page 15 of 16 36  current and accurate records of each Vendor. The Market Manager and staff will collect the fees and from the Vendors weekly and create financial reports for the Board. 8. The Market Manager is responsible to interpret, implement and enforce all rules and regulations pertaining to the running of the Market in a fair and equitable manner. 9. The Market Manager has the authority to issue warnings and take appropriate action against participants who violate these rules and other applicable regulations and laws. The Market Manager has the power to immediately suspend or remove any Vendor or product for any health, safety, and liability risks caused by any single violation. C. Amendments The Market Rules may only be amended with the approval of a majority of the Board of Directors. Page 16 of 16 37  Proposed Amendment to Fee Schedule Ordinance Draft 12/7/15 SECTION 15. FARMERS MARKET 15.1. Annual Participation Application Fee (Artisan/Grower/Food Vendor/Service Provider): $40.00 15.2. Annual Holiday Market Application Fee: $20.00 15.3. Annual Special Event Participation Application Fee: $40.00 15.4. Daily Vendor Booth Rental Fee 15.4.1. Without Electricity: $15.00 15.4.2. With Electricity: $20.00 15.5. Special Event Participant Booth Rental Fee 15.5.1. Without electricity: $15.00 15.5.2. With electricity: $20.00 15.6. Mobile Food Vendor Inspection Fee: $75.00 if required (an inspection is not required for a mobile food vendor with a valid permit and inspection within last six months from the City or a surrounding jurisdiction). 15.7. Applicants may request a reduction or waiver of fees, which may be granted by the Farmers Market Association Board. 38