Farmers Market Committee Meeting

Name: Farmers Market Committee Meeting — Dripping Springs, TX
Start: 2018-03-15T10:00:00
End: 2018-03-15T12:00:00
Location: Dripping Springs, TX

Regular Meeting

Dripping Springs, TX · March 15, 2018

Agenda Minutes

Minutes

City of Dripping Springs Farmers Market Association Board Meeting Minutes Thursday, March 15, 2018 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Gouri Johannsen - Chair Claudia Oney Lori Broughton Marianne Simmons - Vice Chair Charissa Giles Vacant Teresa Strube - Secretary Vacant Market Manager: Laurel Robertson Chair Gouri Johannsen called the meeting to order at 10:10 and conducted roll call. Board members present: Gouri Johannsen, Marianne Simmons, Claudia Oney, Lori Broughton, and Teresa Strube. Market Manager Laurel Robertson was also present. Sara Gates was approved by City Council to join Board. II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. III. MINUTES Discuss and consider approval of minutes of the regular meetings of the Farmers Market Board on February 15, 2018. Marianne moved to approve minutes for above meeting, and minutes for January 18 were not included in documents; Teresa seconded; VOTE: all in favor, motion passed. IV. REPORTS A. Parks and Community Services Report Reviewed report. B. Farmers Market Manager's Monthly Report - Laurel Robertson Reviewed report. Laurel was appointed coordinator for Tomato Roundup activities. Discussed measuring market sales and customers. C. Fiscal Year 2018 Income Statement Monthly Report for month ending February 2018. Reviewed income statement. No action. V. MARKETING AND PUBLIC RELATIONS Discussion and possible action regarding: A. Marketing and Public Relations Committee Report - Marianne Simmons Discussion re: social media and upcoming events B. Tomato Roundup Report - Laurel Robertson Discussion re: changing event to series of events at Market. Subcommittee forming to handle this transition. C. Farmers Market Metrics Webinar Discussion re: program of metrics collection, organization and assessment. Marianne motioned that we participate in program, join Coalition for $40, and collect data within our scope of need and benefit. Lori volunteered to go through training course and report back to Board next meeting; Claudia seconded; VOTE: all in favor, motion passed. VI. MARKET VENUE Discussion and possible action regarding: A. TIRZ Board Meeting Report - Lori Broughton Did not attend mtg. VII. SPONSORSHIPS AND GRANTS SUBCOMMITTEE Discussion and possible action regarding: A. Sponsorship Activity Tabled B. Grants Activity 1. Capital Farm Credit $1000 Grant Application Gouri reported on application and is confident it will be successful. VIII. RULES AND REGULATIONS SUBCOMMITTEE Discussion and possible action regarding: A. Dripping Springs Farmers Market Rules and Regulations revisions update - Gouri Johannsen City Council approved new Regulations, and they are now available on City website. B. Important Market Rules revisions - Marianne Simmons Revised document is approved and tied to Vendor Application on website. IX. OTHER BUSINESS Consideration and possible action regarding: A. 2018 Vendor Orientation Social - Marianne Simmons, Gouri Johannsen March 21 after market. Discussion re: agenda items at Vendor Orientation. Board members each chose food item to bring. Gouri moved to set budget at $200; Marianne seconded; VOTE: all in favor, motion passed. B. Master Gardeners App Fee - Laurel Robertson Discussed fee. C. New Vendor Applications - Laurel Robertson 1. Bare Ash Inc Marianne motioned to approve vendor; Gouri seconded; VOTE: all in favor, motion passed. 2. Here’s LeBoef! Laurel is to communicate with Vendor on Application issues re: offering fish. 3. Beach Craft by Hand Need complete Application from Vendor. 4. Spicewood Food Co Marianne motioned to deny entry to marketer; Gouri seconded; VOTE: all in favor, motion passed. D. The ALERRT system presentation - Teresa Strube Discussion; tabled. To be presented at Orientation. E. 2018 Vendor List for Inspection Scheduling Tabled. X. ANNOUNCEMENTS A. Regular City Council Meeting, March 20, 2018, 6:00 pm B. Farmer's Market Board Meeting April 19, 2018, at 10:00 am XI. ADJOURN Lori moved to adjourn at 12:45; Claudia seconded; VOTE: all in favor, motion passed. All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon’s Texas Codes, Annotated. I certify that the above notice of meeting was posted at City of Dripping Springs City Hall and website, www.cityofdrippingsprings.com on the 11th day of October 2017, at 1:00 p.m. ____________________________________________ City Secretary This facility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725.

Agenda

City of Dripping Springs Farmers Market Association Board Meeting Agenda Thursday, March 15, 2018 at 10:00 AM City Hall, 511 Mercer Street, Dripping Springs, Texas I. CALL TO ORDER AND ROLL CALL COMMISSION: Gouri Johannsen - Chair Claudia Oney Lori Broughton Marianne Simmons - Vice Chair Charissa Giles Vacant Teresa Strube - Secretary Vacant Market Manager: Laurel Robertson II. PRESENTATION BY CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. III. MINUTES Discuss and Consider Approval of A. Approval of the Farmers Market Association Board Regular Meeting Minutes of the February 15, 2018 IV. REPORTS A. Parks & Community Services Report B. Farmer's Market Manager's Monthly Report - Laurel Robertson C. Fiscal Year 2018 Income Statement Monthly Report - Month Ending February 2018 V. MARKETING AND PUBLIC RELATIONS Discussion and possible action regarding: A. Marketing and Public Relations Committee Report - Marianne Simmons B. Tomato Round-Up Report - Laurel Robertson C. Farmers Market Metrics Webinar VI. MARKET VENUE Discussion and possible action regarding: A. TIRZ Board Meeting - Lori Broughton VII. SPONSORSHIPS AND GRANTS SUBCOMMITTEE Discussion and possible action regarding: A. Sponsorship Activity B. Grants Activity 1. Capital Fann Credit $1000 Grant Application VIII. RULES AND REGULATIONS SUBCOMMITTEE Discussion and possible action regarding: A. Dripping Springs Farmers Market Rules and Regulations Revisions Update - Gouri Johannsen B. Important Market Rules Revisions - Marianne Simmons IX. OTHER BUSINESS Consideration and possible action regarding: A. 2018 Vendor Orientation Social - Marianne Simmons, Gouri Johannsen B. Master Gardners' Application Fee - Laurel Robertson C. New Vendor Applications - Laurel Robertson I. Bare Ash, Jnc. 2. Here's LeBoef! 3. Beach Craft by Hand 4. Spicewood Food Co. D. The ALERRT system presentation - Teresa Strube E. 2018 Vendor List for Inspection Scheduling X. ANNOUNCEMENTS A. Regular City Counc il Meeting March 20, 2018, 6:00 PM B. Farmer's Market Board Meeting April 19, 2018, at 10:00 AM X1. ADJOURN All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon 's Texas Codes, Annotated. I certify that the above notice of meeting was posted at City ofD ripping Springs City Hall and website, w1V1v.cityo{drippi11gspri11gs.com on the 9th day of March 2018, at 4:00 p.111 .. This facility is wheelchair accessible. Accessible parJ..ing spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (5 I 2) 858-4725. ,,,,,,,,, ....... .--nt\ppln'9 ,,, - • • O"~ V ••••••••• '5"A ,,, ..... :::\ .··.•• ... ••• -. ~- ,, 1U/ '\ ~ ·.\<11 f ·-:::- / ~ ' • i~~ ~ : : ~ ~ : ~ - ~:cJ) ; l .. : - ~ ~ ,'., ·.•............... ,., ... 'f/ •· ,•• /jf ,,,,,,,,,,.... 1, , 1nc. 19e,'\ !'0,. ...: - ~

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