Farmers Market Committee Meeting

Farmers Market Association Board Regular Meeting Minutes June 20, 2019 at 10:00 a.m. A Regular Meeting of the Farmers Market Association Board was held Thursday, June 20, 2019 at 10:00 a.m. in City Hall Conference Room No. 1located at 511 Mercer Street, Dripping Springs, Texas. I. CALL TO ORDER AND ROLL CALL Commission Members present were: Gouri Johannsen, Chair Marianne Simmons, Vice Chair Teresa Strube, Secretary Sara Gates (left at 12:02 p.m.) Kyle Koen Claudia Oney City Staff/Appointed Officials present were: Mariana Espinoza, Parks & Community Services Director Laurel Robertson, Farmers Market Manager Jennifer Schwan, City Administration Administrative Assistant Taline Manassian, Council Member Place 1 With a quorum of the Board present, Chair Johannsen called the meeting to order at 10:07 p.m. II. PRESENTATION OF CITIZENS Floor open to discussion on any subject. No action may be taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit on each citizen wishing to speak. No one spoke during Presentation of Citizens. III. MINUTES A. Discuss and consider approval of the Farmers Market Association Board Regular Minutes of May 23, 2019. A motion was made by Vice Chair Simmons to approve the Farmers Market Association Board Regular Minutes of May 23, 2019 with the following corrections: • V.B. should read, “Mariana noted that on Tuesday June 11th at the City Meeting, 6:30, a proclamation of market 10-year anniversary will be presented. • VI.B.(2) should read, “A motion was made by Vice Chair Simmons to deny the vendor application for Sesa because of distance over 150 miles. Board Member Strube seconded the motion which carried 4 to 1, denying the application. Chair Johannsen seconded the motion which carried unanimously. Farmers Market Association Board June 20, 2019 Regular Meeting Minutes Page 1 of 4 IV. REPORTS A. Parks and Community Services Department Report Report on file and available for review by request. B. May 2019 Income Statement The Board discussed musician payments made from sponsorship funds. C. TIRZ Board Meeting Report Vice Chair Simmons presented the report. Due to a scheduling conflict and a long Executive Session, Vice Chair Simmons was not able to stay for the open portion of the July meeting. From the June meeting, the Triangle Project is currently on hold while the City waits for FEMA to publish its final floodplain maps for the area, and for the TxDOT Highway 290 widening project proposal review. D. Three-Step Marketing Campaign Report Board Member Gates presented the report. She shared the latest article submitted to Outlook, and reported positive feedback and comments shared by customers who read the articles. E. Farmers Market Coalition Market Metrics Project Report Chair Johannsen presented the report which is on file. Data entry will be finished the end of June; however, vendors have not completed their profiles. Chair Johannsen also stressed the importance of this project and will continue to work with vendors to complete the process. Proclamations of the project will be geared towards the media. Meetings with other regional partners participating in the project are planned for the first week of August. F. Farmers Market Manger Report Laurel Robertson presented the report which is on file. There will be a new candy vendor, Baby Ray’s Pralines at the Market. She also discussed shelving to protect storage items located at the Stephenson Building from possible flooding. V. MARKETING & PUBLIC RELATIONS A. Discussion regarding preparations for Tomato Time! Mariana Espinoza presented the item and announced that Jennifer Schwan will be assisting with the event. VI. MARKET VENUE Farmers Market Association Board June 20, 2019 Regular Meeting Minutes Page 2 of 4  A. Discussion regarding Farmers Market Vendor Inspections The Board discussed current and new vendors and assigned inspections of vendors. B. Discuss and consider approval of Vendor Applications 1. Fried Bananas A motion was made by Vice Chair Simmons to approve the Vendor Application for Fried Bananas. Board Member Koen seconded the motion which carried unanimously. 2. Krazy Good Keto A motion was made by Vice Chair Simmons to approve the Vendor Application for Krazy Good Keto upon receipt of a separate application for additional product, at which point the application and membership fees will be waived, additionally the vendor’s daughter will pay the shared booth fee. Board Member Koen seconded the motion which carried unanimously. C. Discuss and consider recommended action regarding Permanent Signage options for the Dripping Springs Farmers Market at Veterans Memorial Park Laurel Robertson presented the item. Bill Bailey signs has proposed a cost estimate of $700.00 per permanent sign, not including installation. A motion was made by Chair Johannsen to recommend approval of the Permanent Signage for the Dripping Springs Farmers Market at Veterans Memorial Park with a budget not to exceed $1,000.00 and tentative deadline of June 26, 2019 for recommendation by the Parks & Recreation Commission and final approval by the City Council. Board Member Oney seconded the motion which carried unanimously. Chair Johannsen directed Laurel Robertson, Mariana Espinoza and Vice Chair Simmons to coordinate further processing of signage to include placement. VII. SPONSORSHIPS & GRANTS SUBCOMMITTEE This item was tabled to August Farmers Market Association Board meeting. VIII. OTHER BUSINESS A. Discus and consider approval of the Fiscal Year 2020 Farmers Market Budget The Board discussed musician expenses, market manager position and the advertising budget. A motion was made by Vice Chair Simmons to approve the Fiscal Year 2020 Farmers Market Budget. Board Member Gates seconded the motion which carried unanimously. Farmers Market Association Board June 20, 2019 Regular Meeting Minutes Page 3 of 4  B. Discuss and consider recommended action regarding revisions to the City of Dripping Springs Code or Ordinance Article 6.05 Farmers Market Association This item was tabled to the August meeting to allow for Board Members to submit their proposed changes. C. Discuss and consider recommended action regarding the July Farmers Market Association Board Meeting Day and Time A motion was made by Chair Johannsen to cancel the July Farmers Market Association Board meeting. Board Member Koen seconded the motion which carried unanimously. IX. UPCOMING MEETINGS A. Farmers Market Association Board Meetings July 18, 2019 - 5:00 p.m. August 15, 2019 - 5:00 p.m. September 19, 2019 - 4:00 p.m. B. City Council Meetings July 9, 2019 - Workshop at 6:00 p.m. / Regular Meeting at 6:30 p.m. July 16, 2019 - 6:00 p.m. (Tentative) August 13, 2019 - Workshop at 6:00 p.m. / Regular Meeting at 6:30 p.m. X. ADJOURN A motion was made by Chair Johannsen to adjourn the meeting. Board Member Oney seconded the motion which carried unanimously. This regular meeting adjourned at 12:23 p.m. Farmers Market Association Board June 20, 2019 Regular Meeting Minutes Page 4 of 4