Farmers Market Committee Meeting

Farmers Market Association Board Regular Meeting Minutes June 18, 2020 at 10:00 a.m. A Regular Meeting of the Farmers Market Association Board was held Thursday, June 18, 2020 beginning at 10:00 a.m. via Videoconference and in City Hall Conference Room No. 1 located at 511 Mercer Street, Dripping Springs, Texas I. VIDEOCONFERENCE MEETING This meeting will be held via videoconference and the public is encouraged and welcome to participate. Public comment may be given during the videoconference by joining the meeting using the information below. Public comment for this meeting may also be submitted to the City Secretary at acunningham@cityofdrippingsprings.com, no later than 9:00 a.m., Thursday, June 18, 2020. The Farmers Market Association Board respectfully requests that all microphones and webcams be disabled unless you are a member of the Board. City staff, consultants and presenters please enable your microphone and webcam when presenting to the Board. Join Zoom Meeting https://us02web.zoom.us/j/83985222840?pwd=cHpvbWVVUnp6ZXVPUEpFZm9GWEpFZz09 Meeting ID: 839 8522 2840 Password: 968219 One tap mobile +13462487799,,83985222840#,,1#,968219# US (Houston) +12532158782,,83985222840#,,1#,968219# US (Tacoma) Dial by your location +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 669 900 9128 US (San Jose) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) 877 853 5257 US Toll-free 888 475 4499 US Toll-free Meeting ID: 839 8522 2840 Password: 968219 Find your local number: https://us02web.zoom.us/u/ksxWDdFpk Join by Skype for Business https://us02web.zoom.us/skype/83985222840 Farmers Market Association Board June 18, 2020 Regular Meeting Minutes Page 1 of 4 II. CALL TO ORDER AND ROLL CALL Board Members present were: Gouri Johannsen, Chair Marianne Simmons, Vice Chair Teresa Strube, Secretary Nikki Dahlin Claudia Oney David Vincent City Staff/Appointed Officials present were: Farmers Market Manager Laurel Robertson Events & Programs Specialists Maggie Martin Parks & Community Services Director Kelly Schmidt City Secretary Andrea Cunningham With a quorum of the Board present, Chair Johannsen called the meeting to order at 10:06 a.m. III. PRESENTATION OF CITIZENS A member of the public who desires to address the Board regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Board’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. Janet Musgrove, Board Member Applicant, attended the meeting and introduced herself to the Board. IV. MINUTES A. Discuss and consider approval of the May 21, 2020 Farmers Market Association Board regular meeting minutes. A motion was made by Board Member Vincent to approve the May 21, 2020 Farmers Market Association Board regular meeting minutes. Board Member Dahlin seconded the motion which carried unanimously 6 to 0. V. REPORTS Reports are for discussion only. The Board may provide staff direction and no action will be taken. Reports are on file and available for review by request. A. Parks & Community Services Monthly Report Kelly Schmidt, Parks & Community Services Director Farmers Market Association Board June 18, 2020 Regular Meeting Minutes Page 2 of 4  No discussion regarding the report on file. B. Farmers Market Manage Report Laurel Robertson, Market Manager No discussion regarding the report on file. C. Farmers Market May 2020 Income Statement Gina Gillis, City Treasurer Report not sent. Andrea Cunningham will request from City Treasurer and forward to Board. VI. MARKETING & PUBLIC RELATIONS A. Update regarding Ad Sales for the Farmers Market newsletter. Laurel Robertson presented the item and will check for protocols to institute new ad program. A motion was made by Chair Johannsen to approve the newsletter banner ad program starting at $25.00 per ad, with pricing adjusted to ad size and as space provides. Board Member Dahlin seconded the motion which carried unanimously 6 to 0. B. Update and discussion regarding the Special Events relating to the Tomato Time! Event. Maggie Martin presented the item. She is working on development for the event and planning on the end of June for the event. The Hays Master Gardeners will be included in the event. VII. MARKET VENUE A. Discuss and consider approval of New Vendor Applications. Laurel Robertson presented the item. Documents related to Vendor Applications are on file. 1. Cabu Botanicals A motion was made by Vice Chair Simmons to approve the New Vendor Application for Cabu Botanicals. Board Member Dahlin seconded the motion which carried unanimously 6 to 0. 2. Herbal Root Collective A motion was made by Board Member Vincent to approve the New Vendor Application for Herbal Root Collective. Board Member Dahlin seconded the motion which carried unanimously 6 to 0. Farmers Market Association Board June 18, 2020 Regular Meeting Minutes Page 3 of 4  3. Lady Nomad This application was previously approved. No action taken. 4. DeeDee’s Little Creations A motion was made by Chair Johannsen to approve the New Vendor Application for DeeDee’s Little Creations as part of her mother’s Vendor Application for Krazy Good Keto, and a 10% (ten percent) discount to be applied to DeeDee’s Little Creations application fee. Board Member Dahlin seconded the motion which carried unanimously 6 to 0. B. Discussion and consider possible action regarding Market Memberships in USDA, TDA, Go Texan, and FARFA. This item was tabled to the next meeting. VIII. OTHER BUSINESS A. Discussion regarding Board Vacancies. The Board discussed advertising for vacancies and directed staff to continue to post vacancies in the Farmers Market Newsletter. B. Discuss and consider possible action regarding the monthly Farmers Market Association Board meeting day and time. This item was tabled to the next meeting. IX. UPCOMING MEETINGS A. Farmers Market Association Board Meetings July 16, 2020 at 10:00 a.m. August 20, 2020 at 10:00 a.m. September 17, 2020 at 10:00 a.m. B. City Council & Board of Adjustment Meetings July 21, 2020 at 6:00 p.m. August 11, 2020 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) August 18, 2020 at 6:00 p.m. X. ADJOURN A motion was made by Chair Johannsen to adjourn the meeting. Board Member Vincent seconded the motion which carried unanimously 6 to 0. This regular meeting adjourned at 11:47 p.m. Board Secretary, Teresa Strube Farmers Market Association Board June 18, 2020 Regular Meeting Minutes Page 4 of 4