Farmers Market Committee Meeting

Farmers Market Association Board Regular Meeting Minutes May 21, 2020 at 10:00 a.m. A Regular Meeting of the Farmers Market Association Board was held Thursday, May 21, 2020 beginning at 10:00 a.m. via Videoconference and in City Hall Conference Room No. 1 located at 511 Mercer Street, Dripping Springs, Texas. I. VIDEOCONFERENCING MEETING This meeting will be held via videoconference and the public is encouraged and welcome to participate. Public comment may be given during the videoconference by joining the meeting using the information below. Public comment for this meeting may also be submitted to the City Secretary at acunningham@cityofdrippingsprings.com, no later than 9:00 a.m., Thursday, May 21, 2020. The Farmers Market Association Board respectfully requests that all microphones and webcams be disabled unless you are a member of the Board. City staff, consultants and presenters please enable your microphone and webcam when presenting to the Board. Join Zoom Meeting https://us02web.zoom.us/j/81975156432?pwd=M1I3dXJGRG1ieTQzSFo4VGd3LzZ5Zz09 Meeting ID: 819 7515 6432 Password: 614524 One tap mobile +13462487799,,81975156432#,,1#,614524# US (Houston) +12532158782,,81975156432#,,1#,614524# US (Tacoma) Dial by your location +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 669 900 9128 US (San Jose) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) 877 853 5257 US Toll-free 888 475 4499 US Toll-free Meeting ID: 819 7515 6432 Password: 614524 Find your local number: https://us02web.zoom.us/u/kj4ydqTx Join by Skype for Business https://us02web.zoom.us/skype/81975156432 Farmers Market Association Board May 21, 2020 Regular Meeting Minutes Page 1 of 4 II. CALL TO ORDER AND ROLL CALL Board Members present were: Gouri Johannsen, Chair Marianne Simmons, Vice Chair Teresa Strube, Secretary Nikki Dahlin Claudia Oney David Vincent (left meeting at 11:29 a.m.) City Staff/Appointed Officials present were: Farmers Market Manager Laurel Robertson Events & Programs Specialists Maggie Martin Parks & Community Services Director Kelly Schmidt City Secretary Andrea Cunningham Mayor Pro Tem Taline Manassian With a quorum present, Chair Johannsen called the meeting to order at 10:04 a.m. III. PRESENTATION OF CITIZENS A member of the public who desires to address the Board regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Board’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. No one spoke during Presentation of Citizens. IV. MINUTES A. Discuss and consider approval of the April 16, 2020 Farmers Market Association Board regular meeting minutes. A motion was made by Board Member Oney motioned to approve minutes. Board Member Vincent seconded the motion which carried unanimously 6 to 0. V. REPORTS A. Parks & Community Services Monthly Report Parks & Community Services Director Kelly Schmidt No report submitted. Farmers Market Association Board May 21, 2020 Regular Meeting Minutes Page 2 of 4  B. Farmers Market Manager Monthly Report Farmers Market Manager Laurel Robertson Laurel Robertson discussed anonymous sales records provided by vendors. The Board directed staff to begin collecting records that identify vendor sales records. C. Farmers Market April 2020 Income Statement City Treasurer Gina Gillis Report is on file and available for review by request. VI. MARKETING & PUBLIC RELATIONS A. Discuss and consider possible action regarding Ad Sales for newsletter. Laurel Robertson will check with City Administration for the go-ahead on creating an advertising opportunity inside the weekly newsletter. A motion was made by Board Member Vincent to approve moving ahead with creating this ad program after approved by City Administration. Board member Dahlin seconded the motion which carried unanimously 6 to 0. B. Update and possible action regarding Special Events during COVID-19. The Board discussed upcoming events. Via unanimous consent the Board decided to hold the Tomato Time Event but to keep it small and simple to prioritize public safety; and, directed Maggie Martin to begin kick-off preparations and to prepare a “celebratory” presentation for the event. C. Discuss and consider possible action regarding Advertising related to the Farmers Market. The Board discussed the newsletter and that it will provide opportunity to sell ad space to vendors. Via unanimous consent the Board directed Laurel Robertson to continue the monthly Outlook article and advertising. VII. MARKET VENUE A. Discuss and consider approval of New Vendor Applications. 1. Shawls by Viktoria A motion was made by Vice Chair Simmons to approve the Vendor Application for Shawls by Viktoria. Board Member Oney seconded the motion which carried unanimously 5 to 0. Farmers Market Association Board May 21, 2020 Regular Meeting Minutes Page 3 of 4  2. Stratton Woodworks Via unanimous consent, the Board approved the Vendor Application for Stratton Woodworks with the condition that the Application Packet is provided to the Board at the June 18, 2020 meeting. Laurel Robertson presented a Vendor Application for Lady Nomad for the Boards consideration. A motion was made by Chair Johannsen to approve the Vendor Application for Lady Nomad. Board Member Dahlin seconded the motion which carried unanimously 5 to 0. Laurel Robertson reviewed the updated Vendor list. VIII. OTHER BUSINESS A. Discuss and consider approval of Revised Farmers Market Association Board Fiscal Year 2021 Budget Recommendation. Via unanimous consent the Board approved the Revised Farmers Market Association Board Fiscal Year 2021 Budget Recommendation. IX. UPCOMING MEETINGS A. Farmers Market Association Board Meetings June 18, 2020 at 10:00 a.m. July 16, 2020 at 10:00 a.m. August 20, 2020 at 10:00 a.m. B. City Council & Board of Adjustment Meetings June 9, 2020 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) June 16, 2020 at 6:00 p.m. July 14, 2020 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) July 21, 2020 at 6:00 p.m. X. ADJOURN Motion was made by Board Member Dahlin to adjourn the meeting. Chair Gouri seconded the motion which carried unanimously 5 to 0. This regular meeting adjourned at 11:57 p.m. Farmers Market Association Board May 21, 2020 Regular Meeting Minutes Page 4 of 4