Farmers Market Committee Meeting

Farmers Market Association Board Regular Meeting Minutes April 16, 2020 at 10:00 a.m. A Regular Meeting of the Farmers Market Association Board was held Thursday, April 16, 2020 beginning at 10:00 a.m. via Videoconference and in City Hall Conference Room No. 1 located at 511 Mercer Street, Dripping Springs, Texas. I. VIDEOCONFERENCING MEETING This meeting will be held via videoconference and the public is encouraged and welcome to participate. Public comment may be given during the videoconference by joining the meeting using the information below. Public comment for this meeting may also be submitted to the City Secretary at acunningham@cityofdrippingsprings.com, no later than 9:00 a.m., Thursday, April 16, 2020. The Farmers Market Association Board respectfully requests that all microphones and webcams be disabled unless you are a member of the Board. City staff, consultants and presenters please enable your microphone and webcam when presenting to the Board. Join Zoom Meeting https://zoom.us/j/841032308?pwd=WnZQYWNOVytJNVpGc0kwWVp5T2Nvdz09 Meeting ID: 841 032 308 Password: 668446 One tap mobile +13462487799,,841032308#,,#,668446# US (Houston) +16699009128,,841032308#,,#,668446# US (San Jose) Dial by your location +1 346 248 7799 US (Houston) +1 669 900 9128 US (San Jose) +1 253 215 8782 US +1 301 715 8592 US +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) 877 853 5257 US Toll-free 888 475 4499 US Toll-free Meeting ID: 841 032 308 Password: 668446 Find your local number: https://zoom.us/u/aeqDEUA3tR Join by Skype for Business https://zoom.us/skype/841032308 Farmers Market Association Board April 16, 2020 Regular Meeting Minutes Page 1 of 5 II. CALL TO ORDER AND ROLL CALL Board Members present were: Gouri Johannsen, Chair Marianne Simmons, Vice Chair Teresa Strube, Secretary Nikki Dahlin Claudia Oney David Vincent City Staff/Appointed Officials present were: Farmers Market Manager Laurel Robertson Parks & Community Services Director Kelly Schmidt With a quorum of the Board present, Chair Johannsen called the meeting to order at 10:04 a.m. III. PRESENTATION OF CITIZENS A member of the public who desires to address the Board regarding any item on an agenda for an open meeting may do so at presentation of citizens before an item or at a public hearing for an item during the Board’s consideration of that item. Citizens wishing to discuss matters not contained within the current agenda may do so, but only during the time allotted for presentation of citizens. Speakers are allowed two (2) minutes to speak during presentation of citizens or during each public hearing. Speakers may not cede or pool time. Members of the public requiring the assistance of a translator will be given twice the amount of time as a member of the public who does not require the assistance of a translator to address the Board. It is the request of the Board that members of the public wishing to speak on item(s) on the agenda with a noticed Public Hearing hold their comments until the item(s) are presented for consideration. Speakers are encouraged to sign in. Anyone may request a copy of the City’s policy on presentation of citizens from the city secretary. By law no action may be taken during Presentations of Citizens. No one spoke during Presentation of Citizens. IV. MINUTES A. Discuss and consider approval of the February 20, 2020 Farmers Market Association Board regular meeting minutes. Chair Johannsen reported that the March regular meeting was cancelled. Chair Johannsen and Vice Chair Simmons directed staff to make the following corrections to the February 20, 2020 minutes: • IV.C. – strike “$2,000” and replace with “$2,041.92” • VI.A. – strike “product” and replace with “production” A motion was made by Vice Chair Simmons to approve the February 20, 2020 Farmers Market Association Board regular meeting minutes with corrections as directed. The motion carried 6 to 0 via unanimous consent. V. REPORTS Farmers Market Association Board April 16, 2020 Regular Meeting Minutes Page 2 of 5  A. Parks & Community Services Monthly Report Parks & Community Services Director Kelly Schmidt Laurel Robertson noted that the data for the January 1st market had no booths or attendance counted because there was no market. Board members reviewed the February and March Parks Reports with no comment. B. Farmers Market Manager Monthly Report Farmers Market Manager Laurel Robertson Laurel Robertson noted that all market related numbers are affected by Covid-19 and that the Spotlight Series started successfully. COVID-19 has interrupted moving to Ranch House, as well as vendor registration for next market year. Board members reviewed the February and March FM Manager reports with no comment. C. Farmers Market February and March 2020 Income Statement City Treasurer Gina Gillis The Board discussed the income statements and Chair Johannsen made adjustments to the Budget Recommendation worksheet to reflect actual figures. VI. MARKETING & PUBLIC RELATIONS A. Discuss and consider possible action regarding the Vendor Spotlight Series. The Board discussed configuring next Spotlight to create a dedicated but open space for the vendor and customers, thus enhancing interest and accessibility VII. MARKET VENUE A. Discuss and consider approval of new Vendor Applications. No new applications have been received. B. Discuss and consider possible action regarding Banners and Signage for the Farmers Market at Veterans Memorial Park. The Board discussed exploring ideas for a large Market banner to be installed on the water storage tank. Laurel Robertson will speak with Water Board members to see if there is any consensus on proceeding with this idea. A motion was made by Vice Chair Simmons table the monthly item of a permanent sign at the Farmers Market. Board Member Oney seconded which carried unanimously 6 to 0. C. Discuss and consider approval of a Fee Waiver Request from Thundering Paws. Via unanimous consent the item was tabled. Farmers Market Association Board April 16, 2020 Regular Meeting Minutes Page 3 of 5  D. Discuss and consider possible action regarding Market Venue and Market Hours of Operation. The Board discussed vendors leaving market early and took no action. VIII. OTHER BUSINESS A. Discuss and consider possible action regarding the Fiscal Year 2021 Farmers Market Association Board budget recommendation. The Board discussed budget recommendations and a request to add a Market Assistant Manager position for 10 hours/week. The position is included in the budget and is dependent on finding someone willing to work the hours. The Board reviewed the budget recommendation worksheet and Chair Johannsen made changes as discussed, noting that market income is expected to be lower the remainder of the fiscal year compared the beginning of the fiscal year. A motion was made by Board Member Oney to approve the Farmers Market Association Board Fiscal Year 2021 Budget Recommendations with changes as discussed. Board Member Vincent seconded the motion which carried unanimously 6 to 0. B. Discuss and consider a reschedule date for the 2020 Farmers Market Vendor Social to be at the Dripping Springs Ranch Park and Event Center. Via unanimous consent this item was tabled. C. Discuss and consider recommendation regarding an Ordinance Amending the City of Dripping Springs Code of Ordinances Article 6.05 Farmers Market Association. The Board discussed amendments to the ordinance as presented. A motion was made by Chair Johannsen to recommend City Council approval of an Ordinance Amending the City of Dripping Springs Code of Ordinances Article 6.05 Farmers Market Association. Vice Chair Simmons seconded the motion which carried unanimously 6 to 0. IX. UPCOMING MEETINGS A. Farmers Market Association Board Meetings May 21, 2020 at 10:00 a.m. June 18, 2020 at 10:00 a.m. July 16, 2020 at 10:00 a.m. B. City Council & Board of Adjustment Meetings April 21, 2020 at 6:00 p.m. May 12, 2020 at 6:00 p.m. (6:00 Workshop / 6:30 Regular Meeting) May 19, 2020 at 6:00 p.m. Farmers Market Association Board April 16, 2020 Regular Meeting Minutes Page 4 of 5 X. ADJOURN A motion was made by Board Member Oney to adjourn the meeting. Board Member Dahlin seconded the motion which carried unanimously 6 to 0. This regular meeting adjourned at 12:02 p.m. Farmers Market Association Board April 16, 2020 Regular Meeting Minutes Page 5 of 5