Founders Day Commission Meeting
Regular MeetingDripping Springs, TX · March 18, 2013
Minutes
City of Dripping Springs
Founder’s Day Commission
Monthly Meeting
March 18, 2013
Attending: A.J. Bergeron, Stephanie Holtzendorf, Sharon Goss, Brad Thomas, Les Kubena,
Brenda Medcalf (late), Jessica Freytag, Steve Fornier, Mark Treadway, Evan Taddia.
Absent: Neil Fox
Call to Order: 6:45 pm by Les Kubena
Minutes:
• Motion to approve the minutes as submitted made by Mark. Steve second. Minutes approved
as submitted.
• Minutes for the January 28 and February 11 meetings will be approved net meeting.
COMMITTEE UPDATES:
A. Site Plan
• Approval from Whit to use all areas requested.
• Kids area – last year there were safety concerns. May use are closer to Mercer where
commissioners park.
• Washing pitching may not come this year.
B. Food
• Sunrise Café will have a taco stand. Café will be closed.
C. Entertainment
• 2 slots open for Saturday morning and Sunday after church service.
• Home Depot will put up main stage.
• Discussed Home Depot building a stage for the party stage. After discussion decided that is not
needed. The party stage must be able to be moved around as cookers/vendors come in and
out. Brad suggested they add to the main stage instead of putting money into a second stage.
D. Arts & Crafts/Business Booths
Founders Day Commission
Monthly Meeting
Page 2
E. Parade
F. Publicity
G. Sponsorship/Underwriting
H. Sanitation
I. Security
J. Traffic/Parking
K. Volunteers – No report.
BUSINESS:
A. Festival Electricity Needs
• Electricity – Les needs more than 110 on pole for food vendors.
B. Approval of Old Fitzhugh vendors setting up on Friday night.
• A J made a motion to approve vendors setting up on Friday night. Mark second. Motion passed.
C. Review of 2013 Budget and Actuals.
D Incidient Command Training April 2nd and 3rd 7:00 to 9:00 pm
• Will be at City Hall taught by Kay Allen
E Approval of Founders Day 2013 Contracts
1. Scrappy King – ice Sales
o Les made a motion to accept contract. Sharon second. Motion passed.
2. Drippin’ Towing for Towing Services
3. Chad & Shannon Fox for Parking
o No action – still owe for last year. Ginger will meet with them to discuss accounting for
last year and payment.
4. Rhythm of the Road for sound Production and Musical Entertainment
o Rusty Fosdick will run sound for party stage.
5. Roger Acker (representative for Running with Scissors and Edison Chair) for Musical
Entertainment
6. Michael Myers Band for Musical Entertainment
Founders Day Commission
Monthly Meeting
Page 3
o Steve made a motion to accept the contracts for Rhythm of the Road, Roger Acker and
Michael Myers. Evan second. Motion passed.
Next Meeting:
• Incident Command Training April 2 -3. 7:00 pm to 9:00 pm
Adjourn
Respectfully submitted,
Stephanie Holtzendorf
Stephanie Holtzendorf
Agenda
CITY OF DRIPPING SPRINGS
FOUNDERS DAY COMMISSION
Regular Meeting Agenda
March 18,2013
6:30 p.m.
511 Mercer Street, Dripping Springs, Texas
Thisfacility is Wheelchair accessible. Accessible parking spaces are available.
Requestsfor auxiliary aids and services must be made 48 hours prior to this
meeting by calling (512)858-4725.
I. CALL TO ORDER AND ROLL CALL
Commission Members: Brenda Medcalf, Chair AJ Bergeron
Neil Fox Jessica Freytag Stephanie Floltzendorf
Les Kubena Evan Taddia, Vice Chair Brad Thomas
Mark Treadway Steve Fomier Sharon Goss
Staff & Advisorv: Pun Nio, Advisory
Ginger Faught, Deputy City Administrator
II. MINUTES
A. Approval of Regular Meeting Minutes, January 28,2013
B. Approval of Regular Meeting Minutes, February 11, 2013
C. Approval of Regular Meeting Minutes, February 25, 2013
III. STANDING COMMITTEE REPORTS
Thefollowing updates relate to the planning and administration ofthe 2013 Founders
Day Festival. No Action to be Taken:
A. Site Plan: Steve Foumier, Brenda Medcalf
B. Food: Les Kubena, Sharon Goss
C. Entertainment: Brad Thomas
D. Arts & Crafts/Business Booths: AJ Bergeron
E. Parade: Brenda Medcalf, Stephanie Floltzendorf, Neil Fox
F. Publicity: Stephanie Holtzendorf
G. Sponsorship/Underwriting: Ginger Faught, Neil Fox, Brenda Medcalf
H. Sanitation: Neil Fox, Les Kubena
I. Security: Lvan Taddia, Steve Fournier, Brenda Medcalf
J. Traffic/Parking: Lvan Taddia, Steve Fornier
K. Volunteers: Steve Fomier, Stephanie Floltzendorf
III. BUSINESS
Consideration and Possible Action On:
A. Festival Electricity Needs
B. Approval of Old Fitzhugh Road Vendor Set-Up on Friday, April 19"*
C. Review ofFY 2013 Budget and Actuals
D. Incident Command Training on April 2"'' and 3'^'' from 7:00pm to 9:00pm
E. Approval of Founders Day 2013 Contracts:
1. Scrappy King for Ice Sales
2. Drippin' Towing for Towing Services
3. Chad & Shannon Fox for Parking Services
4. Rhythm ofthe Road for Sound Production and Musical Entertainment
5. Roger Acker (Representative for Ruiming with Scissors & Edison Chair) for
Musical Entertainment
6. Michael Myers Band for Musical Entertainment
IV. ADJOURN
All agenda items listed above are eligiblefor discussion and action unless otherwise specifically noted. Notice is posted
in accordance with Chapter 551, Government Code, Vernon's Texas Codes, Annotated. 1 certify that the above notice
ofmeeting was posted on the bulletin board at City ofDripping S/mng^ity Hall and tp^ity Dripping^rings
website, www.citvofdriopinesDrines.com on the jf) oflifyi[ff 2013 at lATl (l o'clock \ M.
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