Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Monthly Meeting February 25, 2013 Attending: Neil Fox, A.J. Bergeron, Stephanie Holtzendorf, Sharon Goss, Brad Thomas, Les Kubena, Brenda Medcalf (late). Absent: Jessica Freytag, Steve Fornier, Mark Treadway, Evan Taddia. Call to Order: 6:45 pm by Neil Fox. Minutes: Minutes for the January 28 and February 11 meetings will be approved net meeting. COMMITTEE UPDATES: A. Site Plan • No report. B. Food • Les has put together a list of food vendors and the type of foo they are selling. • Few spaces to fill but overall doing well. C. Entertainment • Need to get the contract to Carlos for production. • Steven Rector will not do the small stage if he cannot also do the main stage. • The main stage can be moved down and turned to avoid the small building in the Gracy Title parking lot causing issues with the band, sitting, dancing, etc. • Friday and Saturday are pretty much booked and Sunday is starting to come together. D. Arts & Crafts/Business Booths • ReMax will be selling paver stones for cancer and the City will be selling pavers for the Mercer Street Improvement project. If the City does not agree to let ReMax sell their pavers the ReMax will see luminaries. • Jessica wants to have a dunking booth and donate money to have a football player dunked. • Brenda will talk to Ginger about Vitalogy – they sent in a check for $250 and also sent in an business application stating the check would be coming for the booth space. The $250 may be a sponsorship. Founders Day Commission Monthly Meeting Page 2 E. Parade • Five parade forms received to date. • Brenda will send Stephanie her spreadsheet and Stephanie will keep track of the forms as they come in. F. Publicity • Full page ad will be in the March issue of DS Outlook. • Ryan Shue is putting together information for KDRP. • G. Sponsorship/Underwriting • March 15 is the deadline for sponsors to get money in in order to be include in advertising. • $10,750 received to date. H. Sanitation • Contract is in and looks good. I. Security • Evan is working with Job Core to schedule work for Founders Day weekend. • A meeting regarding security will be held at the end of March and there will be more Hays County deputies this year. J. Traffic/Parking • City still has not been paid for the 25% of parking from last year’s FD. • The Fochs (Spelling???) will need to be contacted regarding parking for this year. K. Volunteers – No report. BUSINESS: A. Approval of Founders Day 2013 Form Participation Contract(s) • Approval of contracts. Neil made a motion to approve the Cook Off Club contract. Brad seconded. Contract approved. Brad made a motion to approve the Church of the Springs contract and the Lions Club facility contract regarding the carnival as written. Neil seconded. Contracts approved. Other • Brenda will talk with Todd and Ginger regarding electricity and will report back at the next meeting.  Founders Day Commission Monthly Meeting Page 3 • City will be giving back a 25% stipend back to FD organizations this year. Next Meeting: • March 11, 2013 at 6:30 at City Hall. Adjourn • Neil made a motion to adjourn the meeting. Brad seconded. Motion passed. • Meeting adjourned at 7:25 pm. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf