Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Monthly Meeting January 13, 2014 Attending: Brenda Medcalf, A.J. Bergeron, Stephanie Holtzendorf, Paul Sanchez, Brad Thomas, Evan Taddia, Mark Treadway, Sharon Goss, Chris Nuccio Absent: Steve Fornier, Les Kubena, Jessica Freytag. I. Call to Order: 6:30 pm by Brenda Medcalf II. Minutes: Minutes of the November 18, 2013 meeting approved. Brad made a motion to accept the minutes as presented. Mark seconded. Motion passed. III. Standing Committee Reports A. Site Plan  Beer tent will move across the entrance to the parking lot at Gracy Title where the stage will be so there will be access from Mercer Street and the dance area.  Wild Bill Root Beer will have to move.  Arts and Crafts may be located on Wallace and port-a-potties moved down to Bluff and Wallace area.  Benches and a ‘food court’ area will be added at the end of the food vendors at the intersection of Wallace and College.  Dumpster that was on Wallace and College will now be moved over to the area next to Dan Tay’s (easement area).  Parking at Stevenson Building for commissioners.  Booths can go all the way down bluff. IV. BUSINESS: A. Proposal from Nio Graphics for 2014 Publicity  Item was tabled – approved last meeting. B. 2014 Founders Day Contracts 1. Austin Outhouse for Portable Toilets Mark made a motion to accept the Austin Outhouse 2014 FD Contract. Brad seconded. Motion passed. 2. Church of the Springs for Event Ground Clean Up  The Church of the Springs wanted to verify the amount they would receive this year. The amount is $2,200.  Mark made a motion to accept the Austin Outhouse 2014 FD Contract. AJ seconded. Motion passed. Founders Day Monthly Meeting 01/13/2014 Page 2  Contracts still needed: Knights of Columbus for Washer Pitching Knights of Columbus for Beer Sales Cook Club for Cook-off Church for Vendor Booths C. Proposal from Klotz and Associates for Creation of New Festival Map  Item tabled so commissioners can review the document.  Questions will be addressed next meeting. D. 2014 Founders Day Forms  Forms need to be reviewed and changes sent to Brenda so forms can be put on the website. E. 2014 Founders Day Parade 1. Route  Several different routes were discussed for the 2014 Founders Day parade. It was decided by the commissioners that the route would be left as it is. 2. Theme  Focus of this year’s theme being around the revitalization of Mercer Street area.  The Commissioners discussed several different themes that were proposed by several of the commissioners.  A J made the motion to accept “Revitalizing for the Future, Embracing our Past” as the theme for this year’s parade. Paul seconded. Motion passed. F. Update on Founders Website  The website is being updated.  It is important to get the corrected forms to Brenda so these may be put on the website. Adjourn Meeting adjourned at 8:16 pm. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf