Founders Day Commission Meeting

Name: Founders Day Commission Meeting — Dripping Springs, TX
Start: 2014-02-10T18:30:00
End: 2014-02-10T20:30:00
Location: Dripping Springs, TX

Regular Meeting

Dripping Springs, TX · February 10, 2014

Agenda Minutes

Minutes

City of Dripping Springs Founder’s Day Commission Monthly Meeting February 10, 2014 Attending: Brenda Medcalf, A.J. Bergeron, Stephanie Holtzendorf, Paul Sanchez, Evan Taddia, Mark Treadway, Sharon Goss, Chris Nuccio, Steve Fornier, Karl Seelbach Absent: Brad Thomas I. Call to Order: 6:32 pm by Brenda Medcalf II. Presentation of Citizens Steve Tematch was present to discuss applications for Arts and Crafts vendors. He is a local resident and, as such, he would like to see local arts and crafts applicants put at the front of the list for space allocation. III. Minutes: Minutes of the January 27, 2014. Evan made a motion to accept the minutes as presented. Steve seconded. Minutes accepted. IV. Standing Committee Reports A. Site Plan  Booths are being added to the middle of Mercer Street.  Picnic table benches, from Founders Park, will need to be moved Friday for the parade.  Root beer vendor expressed an interest in doing ice sales. May not be able to deliver.  Meeting regarding electricity still needs to be scheduled. B. Food  Moving Kettle Korn from corner to middle of college to block entrance. C. Entertainment  No Report. D. Arts & Crafts  No Report. E. Business Booths  No Report. F. Parade  No Report. G. Publicity  No Report. Founders Day Monthly Meeting 01/27/2014 Page 2 H. Sponsorship/Underwriting  $5450 received to date. Howdy Honda is a platinum sponsor.  Twisted X has expressed an interest. I. Sanitation  Need to know how many trash cans will be needed. Some are at the DS Ranch.  Mules – Brenda will look into find somewhere to rent a couple. J. Security  There will be additional security.  Evan is going to contact Hays County. K. Traffic/Parking  Color coded passes are going to be needed for letting food vendors, cookers, and arts and crafts vendors in to set up.  Green room will be a separate area from the security room. L. Volunteers  No Report. IV. Business A. 2014 Founders Day Contracts.  Corrections should be made to the following contracts and given back to Ginger by noon Tuesday 2/11:  Knights of Columbus for Washer Pitching  Knights of Columbus for Beer Sales  St. Martin de Porres Catholic Church for Arts & Crafts  Lions Club for Food Booths  Lions Club for Mighty Thomas Carnival  Dripping Springs Cook Off Club for Cook Off Booths  Steve made a motion to accept the contracts with revisions. Evan seconded. Motion passed. B. Update on Founders Day Website.  All updates, forms, etc. need to be sent to Jo Ann Touchstone. V. Adjourn  Evan made a motion to adjourn the meeting. Chris seconded. Meeting adjourned at 8:05 pm. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf

Agenda

OF DRIPPING SPRINGS ^ FOUNDERS DAY COMMISSION Regular Meeting Agenda February 10,2014 6:30 p.m. 511 Mercer Street, Dripping Springs, Texas Thisfacility is Wheelchair accessible. Accessible parking spaces are available. Requestsfor auxiliary aids and services must be made 48 hours prior to this meeting by calling (512)858-4725. I. CALL TO ORDER AND ROLL CALL Commission Members: Brenda Medcalf, Chair Stephanie Holtzendorf Evan Taddia, Vice Chair Brad Thomas Steve Foumier Sharon Goss Chris Nuccio AJ Bergeron Paul Sanchez Karl Seelbach Ted Lehr (Alternate) Staff& Advisory: Pun Nio & Les Kubena, Advisory Ginger Taught, Deputy City Administrator II. PRESENTATION OF CITIZENS Floor open to discussion on any subject. No action may he taken by law. Citizens wishing to speak shall do so after being recognized by the Chair. The Chair may establish a time limit as necessary. III.MINUTES A. Approval of Regular Meeting Minutes, January 27,2014 IV. STANDING COMMITTEE REPORTS Thefollowing updates relate to the planning and administration ofthe 2014 Founders Day Festival. No Action to be Taken: A. Site Plan: AJ Bergeron, Stephanie Holtzendorf, Brenda Medcalf B. Food: Chris Nuccio, Sharon Goss C. Entertainment: Brad Thomas,Pun Nio D. Arts & Crafts: AJ Bergeron E. Business Booths: AJ Bergeron, Karl Seelbach F. Parade: Brenda Medcalf, Stephanie Holtzendorf G. Publicity: Brenda Medcalf H. Sponsorship/Underwriting: Ginger Taught, Sharon Goss, Brenda Medcalf I. Sanitation: Paul Sanchez, Karl Seelbach J. Security: Evan Taddia, Steve Toumier, Brenda Medcalf K. Traffic/Parking: Evan Taddia, Steve Tomier L. Volunteers: Steve Tomier, Brad Thomas V. BUSINESS Consideration and Possible Action On: A. 2014 Founders Day Contracts 1. Knights of Columbus for Washer Pitching Tournament 2. Knights of Columbus for Beer Sales 3. St. Martin de Porres Catholic Church for Arts & Crafts Booths 4. Lions Club for Food Booths 5. Lions Club for Mighty Thomas Carnival 6. Dripping Springs Cook Off Club for Cook Off Booths B. Update on Founders Day Website VI. ADJOURN All agenda items listed above are eligiblefor discussion and action unless otherwise specifically noted. Notice is posted in accordance with Chapter 551, Government Code, Vernon 's Texas Codes, Annotated. I certify that the above notice ofmeeting was posted on the bulletin board at City ofDripping Springs City Hall and the City Dripping Springs website, www,citvofdrippingsprinss.com on the of 4 at 1^/" D o'clock fM. jj City Secretary: _ Jo Ann Touc^to'ne, City Secretajy) ^

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