Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Monthly Meeting March 24, 2014 Attending: Brenda Medcalf, A.J. Bergeron, Stephanie Holtzendorf, Paul Sanchez, Sharon Goss, Chris Nuccio, Steve Fornier, Brad Thomas, Ted Lehr, Sharon Goss, Steve Fornier, Evan Taddia, Steve Fournier, Mark Treadway, Stephanie Hansmann (City). Absent: None I. Call to Order: 6:30 pm by Brenda Medcalf II. Presentation of Citizens None. III. Minutes: Minutes of the March 10, 2014 meeting submitted. Ted Brad made a motion to accept the minutes as submitted. Chris seconded. Minutes accepted as submitted. IV. Standing Committee Reports A. Site Plan • Final changes to the map were given to Kevin Hoffman. • Actual spaces should be measured and compared to map and if there are changes they need to be given to Kevin asap. • The beer coolers and lights will need electricity across the street from where the beer tent was last year. Will look into using Gracy Title for electricity. • Whim will deliver tables and chairs Friday. • Twisted X is donating their air stream for use during Founders Day. Their logo is on the air stream and would like for it to be displayed during the festival near the stage. It can possibly be located in front of the Masonic Lodge or over by Whit Hanks small building. Electricity will be needed for it. B. Food • Food vendor spaces are full. • Food Vendors will open at 10:00 on Saturday and 11:00 on Sunday after the Church service. C. Entertainment • Everything is scheduled. Founders Day Monthly Meeting 03/10/2014 Page 2 D. Arts & Crafts • Arts & Crafts booths will open at 11:00 on Sunday after the church service. Saturday will open at 10:00. E. Business Booths • No Report. F. Parade • Brad will provide the PA system for the parade and will also announce the parade. • Parade meeting has been scheduled for Thursday, April 17th, 6:30 at City Hall. • Evan would like to purchase hose reels to reel in the rope used along the parade route for the barrier. G. Publicity • A copy of the ad for Founders Day was circulated among the commissioners for revisions. It will be revised, printed and sent out to businesses. H. Sponsorship/Underwriting • $26,750 to date. I. Sanitation • Chris was able to confirm the Church of the Springs will participate again this year. • Chris checked the references for the street sweeper. References were outstanding. • Ginger is getting an inventory of the trash cans. She thinks there are 27 and Brenda would like to buy 30 more. • Additional trash cans will be needed for Wallace. J. Security • There will be 8 gates and gate numbers will be added to the map. • There will need to be security patrol on Wallace Street. • Security will be at gates from 11:30 am until 8:00 pm K. Traffic/Parking • New parking passes will be given out this year. They will be different colors for the different areas. • Ginger is working with Hays County regarding when and how to have cars towed. • Any mules/golf carts used during Founders Day must have a sign on the cart registered through the City. • Ginger will contact Hays County regarding the barricades. Founders Day Monthly Meeting 03/10/2014 Page 3 • Church of the Springs will have a mule they are using from the Waste Water Treatment plant. Ice sales will have one as well as Evan and one will be needed for the parade. L. Volunteers • Volunteer Fair will be held on the 9th. • Need to get volunteers that are more permanent – volunteer year to year. IV. Business A. 2014 Participation Contracts: 1. St. Martin de Porres Catholic Church for Ice Sales a. Brad made a motion to approve the contract for ice sales. Mark seconded. Contract approved. 2. Hill Country Bible Church for Children’s Inflatables a. Brad made a motion to approve the contract for ice sales. Mark seconded. Contract approved. 3. Dripping Springs VFW/American Legion for Event Parking a. Mark made a motion to approve the contract for ice sales. Brad seconded. Contract approved. 4. Chad and Shannon Fox for Event Parking a. Mark made a motion to approve the contract for ice sales. Steve seconded. Contract approved. 5. Jim Halfpenny for Musical Entertainment a. Steve made a motion to approve the contract for ice sales. Sharon seconded. Contract approved. Next meeting: Monday April 14, 6:30, City Hall. Fence Set-up: Saturday April 19, 8:00, City Hall. Open House: Tuesday April 15, 5:00 – 7:00, City Hall Parade Meeting: Thursday April 17, 6:30, City Hall. Anyone helping please be there at 5:45 to help hand out packets. V. Adjourn  Evan made a motion to adjourn the meeting. Steve seconded. Meeting adjourned at 8:26 pm. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf Founders Day Commissioner