Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Monthly Meeting October 22, 2014 Attending: Brenda Medcalf, Evan Taddia, Paul Sanchez, Stephanie Holtzendorf, Sharon Goss, A.J. Bergeron, Mike Monaghan (will take A.J.’s place), Stephanie Adner Absent: Mark Treadway, Chris Nuccio, Brad Thomas, Karl Seelback, Steve Fournier I. Call to Order: 6:36 pm by Brenda Medcalf II. Presentation of Citizens None. III. Minutes: Minutes of the July 10, 2014 meeting were approved. Paul made a motion to accept minutes as submitted. A.J. seconded. Motion passed. IV. Standing Committee Reports A. Site Plan  2nd stage will move to Wallace at Parking area. B. Food C. Entertainment D. Arts & Crafts E. Business Booths F. Parade G. Publicity H. Sponsorship/Underwriting I. Sanitation Paul reported:  There were enough port-a-potties and hand washing stations last year.  Would like to sweep whole streets this year. Last year’s cost was $750. Paul will contact them for this year. 1 Founders Day Monthly Meeting 10/22/2014  Church of the Springs would like to clean the Cook Off area as well as the rest of the Founders Day area. Stephanie will take this idea to the next cook off meeting.  There were 7 dumpsters last year which seemed to be enough. J. Security K. Traffic/Parking L. Volunteers IV. Business A. Reconsider date for 2015 Founders Day Festival Event  Discussion on changing the date: Gun show is the 3rd weekend in April at the DS Ranch Park and this cannot be changed. The run that takes place at the park is scheduled for the last weekend in April. The run is supposed to be in conjunction with Founders Day.  Evan made a motion to move Founders Day to the last weekend in April (April 24-26). Paul seconded. Motion passed. One no vote from Stephanie. Motion passed. B. Create 2015 Founders Day Festival Forms  Sponsorship form: changes made to things received for sponsoring, all levels need to list items in same order, mention number of people that attend FD in the letter accompanying sponsorship form.  Food vendor form: Chris will need to review and make changes.  Parade form: Everyone needs to come up with ideas for the Parade theme.  Arts & Crafts form: Mike will review and make changes.  All forms with changes need t be sent to the City within the week so they may be reviewed and changed, if needed, at the next meeting. C. Sponsorship Levels for 2015 Founders Day Festival Event.  The sponsorship levels will remain the same as last year: Plantinum $3,000 Gold $2,000 Silver $1,000 Bronze $ 500 Family $ 250 D. Schedule Meeting Dates for 2014-2015  Meeting Dates for 2014-2015 November 10, 2014 December 8, 2014 2 Founders Day Monthly Meeting 10/22/2014 January 12 and 26, 2015 February 9 and 23, 2015 March 9 and 23, 2015 April 13, 2015 E. Assignment and Discussion of Standing Committees Site Plan: AJ Bergeron, Michael Monaghan, Brenda Medcalf Food: Chris Nuccio, Sharon Goss Entertainment: Brad Thomas Arts/Crafts/Business: AJ Bergeron, Michael Monaghan, Ted Lehr Parade: Brenda Medcalf, Stephanie Holtzendorf Publicity: Stephanie Holtzendorf, Stephanie Adner Sponsorship/Underwriting: Ginger Faught, Sharon Goss, Brenda Medcalf Sanitation: Paul Sanchez, Ted Lehr Security: Evan Taddia, Brenda Medcalf Traffic/Parking: Evan Taddia Volunteers: Steve Fournier V. Adjourn  Meeting adjourned at 8:10 pm. Motion made to adjourn by Evan. Seconded by Paul. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf Founders Day Commissioner 3