Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Monthly Meeting December 10, 2014 Attending: Brenda Medcalf, Evan Taddia, Paul Sanchez, Stephanie Holtzendorf, Sharon Goss, Mike Monaghan, Chris Nuccio, Ted Lehr Absent: Mark Treadway, Brad Thomas, Karl Seelbach, I. Call to Order: 6:36 pm by Brenda Medcalf II. Presentation of Citizens None. III. Minutes: Minutes of the November meeting were not available due to a lack of a quorum. Only three present at last meeting. IV. Standing Committee Reports A. Site Plan  Bluff Springs parking lot will have a building built there and Founders Day will no longer be able to use this space. B. Food  No Report. C. Entertainment  No Report. D. Arts & Crafts  No Report. E. Business Booths  No Report. F. Parade  Parade theme will need to be decided upon at next meeting. G. Publicity  No Report. H. Sponsorship/Underwriting  No Report. 1 Founders Day Monthly Meeting 12/10/2014 I. Sanitation  General contract will be sent out for bids.  If additions for sanitation are needed due to the Adventure Run it is possible rates for the contract could improve.  City is negotiating to remove the dumping fee charged last year for the dumpsters. J. Security  Exit routes need to be determined for Wallace Street for exiting on Sunday evening. K. Traffic/Parking  No Report. L. Volunteers  No Report. IV. Business A. Approval of 2015 Founders Day Festival Forms  Changes have been made to forms and forwarded to Brenda who will forward to City. B. Sponsorship Levels for 2015 Founders Day Festival Event  Sponsorship Levels were agreed upon and voted on at last meeting. Plantinum $3,000 Gold $2,000 Silver $1,000 Bronze $ 500 Family $ 250 C. Reconsideration of Meeting Dates for 2014-2015  Commissioners agreed to stay with the previously voted on Meeting Dates. January 12 and 26, 2015 February 9 and 23, 2015 March 9 and 23, 2015 April 13, 2015 D. Proposal from Dripping Springs Running Club to organize a 5K Adventure Run in Connection With the Founders Day 2015 Event.  The 5k Adventure run will be held Saturday Morning, April 25, of the Founders Day event at the Dripping Springs Ranch Park. Runners will use the equestrian trails and will take care of all logistics for the run. 2 Founders Day Monthly Meeting 12/10/2014  Brenda made a motion to approve the event with the standard 25% of registrations to the Founders Day Commission and the park fee to be waived. Ted seconded. Motion passed. V. Other Discussion was started and the tabled on the subject of commission members using tablets or laptops for meetings. VI. Adjourn  Meeting adjourned at 7:05 pm. Next Meeting January 12, 2015 at City Hall at 6:30 p.m. Respectfully submitted, Stephanie Holtzendorf Stephanie Holtzendorf Founders Day Commissioner 3