Founders Day Commission Meeting

City of Dripping Springs Founder’s Day Commission Bi-Monthly Meeting January 25, 2016 Attending: Brenda Medcalf, Stephanie Holtzendorf, Paul Sanchez, Mike Monaghan, DeNae Lee, Sharon Goss, EvanTaddia. Absent: Chris Nuccio, Brad Thomas, AJ Bergeron, Trent Edwards. I. Call to Order: 6:38 pm by Brenda Medcalf II. Presentation of Citizens:  Eric Morris of Present Day Productions, a local business owner in Dripping Springs, brought his proposal for the commission to review. He would like for his company to be responsible for the sound at Founders Day this year and last year. Eric has communicated with Brad and given Brad the proposal as well.  Eric did indicate the tent arriving late last year caused issues getting sound ready for the parade as well as having it ready to go for the bands after the parade. III. Minutes: Minutes of the January 11, 2016 meeting were not available. Minutes will be read at next meeting. IV. Business A. 2016 Founders Day Participation Contracts  Knights of Columbus – Beer/Wine Sales – due to competition with other venues selling beer/wine they would like to become a food vendor. They are prepared to do the beer sales this year but would like to move to food vendor next year.  Evan made a motion for the City to continue classifying the Knights as a food vendor under the Lions Club umbrella and no longer pay 25% to the City. Treat as a regular food vendor.  Brenda pointed out that selling beer still requires insurance, license, etc.  This motion will be tabled until the next meeting. Knights will investigate insurance costs, etc. and Brenda will talk to Ginger.  St. Martin de Porres Catholic Church - Vendor and Business Booths – Mike made a motion to accept the vendor contract as written. Chris seconded. Contract accepted.  Dripping Springs Lions Club – The Mighty Thomas Carnival – Evan made a motion to accept the vendor contract as written. Chris seconded. Contract accepted.  Dripping Springs Lions Club - Food Booths - Evan made a motion to accept the vendor contract as written. Chris seconded. Contract accepted. Standing Committee Reports A. Site Plan:  No report. B. Food:  Everything went smoothly. Had issues with one particular vendor. 1 Founders Day Monthly Meeting 01/11/2016 C. Entertainment:  There will be a new sound person this year who also has a stage that can be made into an size . $1340 for that stage and includes everything needed for set up.  Brad is still looking for a band for Saturday night. D. Arts & Crafts:  Mike received a call inquiring about the sale of live animals. Up to the Mike/AJ if they want to allow that. E. Business Booths:  No report. F. Parade  Locktite has offered to put up safety fencing along the parade route. Brenda will talk with Locktite but the fencing is not really what is needed for the parade.  The parade form will be changed as the rules are going to have to change. Drivers of the parade floats must attend the parade meeting this year. If not, that entry will not be participating. G. Publicity  Sponsorship letters are out and some sponsorships should start to come in soon. H. Sponsorship/Underwriting  No report. I. Sanitation  Valero contracted with the City again so Valero will be used for trash pick up for Founders Day.  The cardboard boxes will be used again for garbage cans/ J. Security :  Gary job Corp will do security for Founders Day again  Evan will try and get the donation to the group that works Founders Day. K. Traffic/Parking:  No report. L. Volunteers:  No report. VI. Adjourn  Motion to Adjourn made by Brenda. Seconded by Evan. Meeting adjourned at 8:00 pm. Next meeting will be February 8 at 6:30 at City Hall. 2